Time management is the procedure of planning and controlling how much time is spent on specific activities. Good time management enables a person to get more done in less time, lowers stress, and leads to career success.
What is time management?
Time management is the entire process of planning, organizing, and managing the time spent on a specific set of activities. It is the ability of a person to use time effectively and productively.
Organization is important for time management because it involves properly scheduling your time and activities so that you can easily point out your time wastage slots and reduce them from your schedule.
Time management is essential for your work and for creating a fine work-life balance. Without time management, you can get inclined towards work and be unable to spare time for your friends, family, and hobbies. The idea of time management revolves around the following:
- Setting priorities
- Maximizing your time for priorities
- Reducing the time for less critical tasks
What are the advantages of time management?
If properly managed and used effectively, time management has several benefits:
Proper time management makes you follow a specific work schedule and complete your realistic to-do list. The completion of work makes you feel relieved and happy. You feel calm and stress-free.
Saves More Time
By time management, you block time in a specific box for activities that hold importance for you. By completing the work at a specific time, you get the time for socializing and relaxing. Without time management, you expand your time for a whole day, and you don’t have any spare time for friends or family.
You Feel Confident
Effective time management makes you compete and work well on time. By finishing your work on time, you feel more confident and happy about yourself. This sense of satisfaction makes you feel confident.
You Come Out of Procrastination
Proper and planned time management leaves no room for sitting idle or procrastinating. You complete your tasks in time to stay up to the planned schedule.
Why is time management critical?
You gain control over your life and routine by properly managing your time. Without proper time management, you get lost in the puzzle of life and can’t differentiate between important and unimportant tasks of life. With no time management, you keep on skipping meals, reducing sleep time, having no time for family or friends, and even giving up on your hobbies. Time management plays an essential role in life, and it helps you:
- Complete all your tasks on time
- Finish what is important
- Less time wastage
- Find time for leisure activities
- Find time for sleep
- Find time for proper meals
- Lessen procrastination
- Reduces stress
- Reduces anxiety
- Enjoy success in life
How do average people manage time?
As per the research conducted about time management, people spend time in such a way:
- Two minutes or less on any conversation with spouse/partner and 40 seconds maximum with their children. Most marriages break due to a lack of communication.
- An average person easily gets interrupted after every 10 minutes and loses at least 6 minutes on less critical requests. Such interruptions combine to form 3 to 4 hours daily.
- The people on chaotic tables spent 2 to 8 hours looking for something every week.
- As per an average estimate, people sleep 7 hours daily and spend a maximum of 1 hour on their commute to work.
- Regular employees spend 7 hours weekly on meetings as well.
- 30% of the time is spent on daily meaningful tasks and 70% on little value tasks.
- An average man spends 40% of the time that people skip breakfast and 40% skip lunch, and the people who eat lunch spend 15 or fewer minutes taking lunch.
- 75% to 80% of people feel tired daily because of stress.
- 70% of people take twice the time thinking about the task rather than doing it.
What are the signs of poor time management?
Several signs show that you don’t properly manage your time and have poor time management.
Being Always Late
You always get late for meetings and often break the deadlines and project timelines. It happens because you procrastinate or take on several tasks at once. Then, on realistic grounds, you fail to perform all tasks in time.
Being Slower at Work
With many tasks on your plate, you get stressed, making you slower. If an average stress-free person completes some task in one hour, a stressed person will take two or more hours for the same work.
Without time management, you do not have a specific deadline for the work. You start the work anytime you feel like doing the work. You waste time and delay the actual work without a proper order and schedule.
Lack of Energy
You often feel exhausted all the time. You get no time for sleep, rest, or meals. The reason is procrastination. With procrastination, you keep on delaying work, which ends up making you stressed and depressed. You spend extra hours catching up with the work.
You Become Indecisive
With no time management, you are unable to differentiate between your more and less important work. Therefore, you end up spending more time on unimportant tasks.
What are the time management skills?
The right time management skills are essential to living a happy and peaceful life. There are a few strategies that you can follow to manage your time in a better way.
Set Smart Goals
SMART goals refer to Specific, Measurable, Attainable, Highly Relevant, and Time-Bound. Your goals should always be SMART. It helps you waste less time because you are clear about your goals, what you want to achieve and how you want to achieve it. You are clear about the time duration of the tasks as well.
Planning and Organising your Day
With a proper plan, your day gets organized and helps you save a lot of time. It helps you complete all tasks on time because you complete all the essential tasks before the deadline and eliminate all the unimportant ones.
Managing your Stress
High stress takes all your positive energy, and you feel down all the time. Proper time management gives you enough time to relax and sleep, giving you a happy and positive life.
There are several distractions in everyone’s life, like mobile, social media, chatty colleagues, movies, etc. if you spend time getting tempted, you have to spend extra time on your actual work. You can easily complete all tasks on time if you get over your distractions. You can put your mobile on silent or leave social media during work hours.
Being a Single-Tasker
Some people take pride in being multi-taskers. This is not a good habit as it doesn’t let you complete work in the best way. You cannot properly focus on even a single task. You waste lots of time and get stressed due to the low-quality work you have completed while multitasking.
Being Able to Say ‘NO’
If you accept all the requests from others, you will end up completing their tasks and leaving your tasks behind. Therefore, it takes a lot of time to complete your work. One should clearly learn to say NO if you have pending tasks.
What are the time management tips for work?
There are several time management tips for work. You can follow these tips to lead a peaceful and happy life.
- Create to-do lists
- Define daily, weekly and monthly goals
- Plan your day the night before
- Make flexible schedule
What are some of the effective time management strategies?
This article focuses on a few widely accepted and practiced ways of managing time effectively.
Work for 25 minutes each with a 5 minutes break interval. Such cycles help you stay productive and easy. It helps you work on fixed time intervals and focus more on what is essential.
You can go for graphics and visuals to track your progress. As you complete one task, the graph changes, showing you positivity. It helps you break your project into small manageable chunks.
Eat That Frog
This approach helps you prioritize your tasks based on urgency, difficulty, and importance. This helps you in completing the most essential tasks first.
Timeboxing helps you allot specific time for different activities, and you learn to limit time for all activities. You can complete the small tasks easily and get the motivation to complete the vast tasks too.
It is linked with email management. You spend a specific time daily checking and responding to emails.
You break your project into chunks to be set for a specific day. It helps you become faster and more efficient. You can clearly see the completed tasks and left-out tasks as well.
The Seinfeld Method
It is a calendar-based system that motivates you to work on your professional skills as well. It helps you overcome procrastination and helps you polish your professional skills.
It is basically a time-bound approach that helps you ease your work by working for ten minutes at the start. You can increase the time from 10 to 20 minutes after staying focused for the specific time limit.
The idea of time management varies from person to person. Few techniques work better on some people but fail for others. You need to evaluate and understand your current workload to determine the strategies for time management. The more critical tasks need to be done first, and the rest can be done over time. To work correctly and without stress, you need to follow a proper way of managing time. Time management helps a person stay productive, happy, and efficient.
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