Daycare Invoice Template

Create detailed and professional invoices easily by using one of our easy-to-use and customizable invoice templates. The free downloadable daycare invoice template from Agiled makes your billing process easy and fast.

Get Free Daycare Invoice Template

Whether you are a babysitter or running a daycare center, you need easy-to-use and reliable invoicing software to bill your clients for your services?

You work hard to keep kids safe and happy all day long, and you deserve to get paid for all your duties. With the beautiful and professional invoice templates from Agiled, you can quickly bill for all your services so you can go home with money in hand.

Download the stylish and customizable daycare invoice template today to get started. Our stylish and high-quality invoice templates are available for download in various formats like  PDF, Excel, Word, Google Docs, Google Sheets.

Download the Daycare Invoice Template

invoice template

Daycare Bill Template

From changing infants’ diapers to helping preschool-age children for kindergarten, you deserve to get paid quickly. With this beautiful and editable invoice format, you can easily cover all types of services and pricing structures.

invoice template

Free Daycare Invoice Template

From safety to the welfare of kids, you work all day, daily. All these essential daycare duties deserve to get compensated timely and ideally. Use this editable invoice template to bill your client and get paid quickly and professionally.

What Is a Daycare Invoice Used For?

No matter how many kids you care for, you need easy-to-use and professional-looking accounting software to generate invoices quickly.

Fortunately, with the help of Agiled’s customizable invoice templates, you can easily create detailed and professional invoices in seconds.

Your invoice lays out the services provided, the cost for each, the total amount, and the payment acceptance method.
Keep track of each client’s account, maintain data, and track payments received and due. You can effortlessly control all your business finances with free downloadable invoice templates from Agiled.

Construction Invoice Template

When to Issue an Invoice?

Regarding the timing of issuing invoices, invoices are documents that need to be issued in response to invoices that accompany the provision of services and goods. Therefore, it is not realistic to issue an invoice earlier than the delivery, such as when an order is placed.

The invoice will be issued at the same time as the delivery or after the delivery. In general, we often use a method called the “every time method” in which a transaction occurs, and a bill is charged each time the product is delivered. Adopting this method has the advantage of improving the cash flow of the company.

Besides, if billing is done many times a month or regular transactions every month, we may adopt a “payment method” in which billing is billed in a lump sum. Make sure to consider the relationship with your business partners and your company’s cash flow.

What is the role of the invoice?

The role of the invoice is to collect the payment for the provision of services and services. In other words, an invoice is issued to receive money firmly. Therefore, the invoice has a fixed retention period to prove the transaction, and the invoice may be a piece of evidence if payment is not made.

Should I write the withholding amount on my invoice?

If a sole proprietor or freelancer issues an invoice, should the withholding amount to be collected be written on the invoice anyway. However, suppose the business partner is also a sole proprietor or a freelancer. In that case, the other party is not obliged to withhold tax unless it is subject to tax withholding, so of course, it is not necessary to enter the withholding amount on the invoice.

Other than that, if the corporation is a business partner, it is not subject to tax withholding and may or may not be filled out on the invoice. However, withholding fees, etc., are subject to withholding obligations to business partners. Therefore, considering our business partners’ convenience, it is better to include the withholding tax amount on the invoice.

How to Create a Daycare Invoice?

Creating a high-quality invoice for your babysitting, nanny, child care or preschool teaching services is a matter of a few seconds with Agiled’s free daycare invoice template.

Follow the instructions given below and create a high-quality invoice with a few clicks. 

  1. Download the free “Daycare Invoice Template” from Agiled.
  2. Add your business branding, along with logo, colors, and font.
  3. Add your name or business name (if applicable) and basic contact details. 
  4. Add the list of services or items with a description and cost for each.
  5. Add the client’s name and contact details.
  6. Add up the total amount of services you provided and include in the “Total” section of your invoice.
  7. Add the accepted payment methods.
  8. Add payment terms 
  9. Add privacy policy, or refund policy “Notes” field.
  10. Set the automatic payment reminder
  11. Save.
  12. Send.

The blank fields on the daycare invoice form make your invoicing process fast and straightforward. 

Start billing your clients for all your services by using the beautiful invoice template again and again. Even if you’re an independent daycare provider, you can have well-designed invoices that contain all the details your clients need to know precisely when you expect to get paid for your services.

Invoice Types for Daycares

Each child is unique and needs individual supervision and care. So it would be best if you have a type of invoice that suits you the most to bill the families for the services you provide.

Here are some main daycare invoice types that help you get compensated for your unique services timely and ideally. 


  • Babysitting
  • Nanny
  • In-home daycare
  • Daycare center
  • Montessori daycare
  • Preschool
  • Before & after school care center
  • Summer child care center
  • Summer camp

Some Other Templates

Download a Daycare Invoice Template for Free

With the free downloadable daycare invoice template from Agiled, you can get paid for your services quicker and easier than ever.
Just download the template now, fill out the customizable fields, and send it to your clients.