A florist invoice itemizes arrangements by type and quantity, separates delivery, setup, and breakdown fees, and lists rented items (vases, arches, candelabras) with return terms. Event florals run on deposits — typically 25–50% to book, with the balance due 1–2 weeks before the event. Wedding floral packages in the U.S. commonly range from $2,000 to $8,000+.
Florist Invoice Template
Reviewed by the Agiled editorial teamUpdated June 2026
A florist's invoice has to survive two very different customers: the walk-in who buys a $75 arrangement, and the wedding client whose $5,000 order includes rentals that must come back. This template covers both — itemized arrangements with quantities, separate delivery/setup/breakdown lines, rental items with return terms, and a deposit credit for event work. Download it in PDF, Word, Excel, Google Docs, or Google Sheets, or generate a pre-filled version below.
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Your Company Name
123 Business St, City, State 12345
billing@yourcompany.com
INVOICE
INV-0001
Bill to
Client Company
Due
Net 30
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wedding floral arrangement | 1 | $800.00 | $800.00 |
| Centerpieces | 10 | $75.00 | $750.00 |
| Boutonnieres | 6 | $20.00 | $120.00 |
Download this invoice template
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Style
Format
Fixed layout for sending and printing
Word
Editable in Word or Google Docs
Excel
Live formulas for recurring invoices
Or create and send invoices online
Create online- Event deposit
- 25–50% to book the date; balance due 1–2 weeks before the event
- Wedding package
- $2,000 – $8,000+ typical U.S. range
- Delivery + setup
- Bill separately — commonly 10–20% of the floral total for full setup
- Rentals
- List with return date and replacement cost per item
What to include on a florist invoice
Arrangements by type and quantity
"Bridal bouquet ×1, bridesmaid bouquets ×4, centerpieces ×12" — type and count per line. A single 'wedding flowers' line is where disputes start.
Event date and venue (for event work)
Date, venue, and delivery window tie the invoice to the booking and protect you when dates move.
Delivery, setup, and breakdown as separate lines
Full event setup with same-night breakdown is real labor — commonly 10–20% of the floral total. Itemizing it stops clients from comparing your quote to pickup-only pricing.
Rental items with return terms
Vases, arches, candelabras, plinths: quantity, rental price, return date, and replacement cost. Without a printed replacement cost you'll eat every broken vase.
Substitution policy
One line — "comparable blooms may be substituted based on seasonal availability" — keeps a late peony shortage from becoming a refund demand.
Deposit credit and balance
Show the package total, deposit received with date, and remaining balance with its due date (typically 7–14 days pre-event).
Care or perishability note
For delivered fresh florals, a brief 'fresh product, no returns after delivery acceptance' line sets the expectation that flowers aren't refundable goods.
Typical florist pricing (U.S., 2026)
| Item | Typical range | Notes |
|---|---|---|
| Bridal bouquet | $150 – $400 | Premium blooms push higher |
| Bridesmaid bouquet | $60 – $150 each | |
| Boutonnière / corsage | $15 – $45 each | |
| Table centerpiece | $50 – $250 each | Tall/elevated designs at the high end |
| Ceremony arch florals | $300 – $1,500+ | Structure rental often separate |
| Delivery + full setup + breakdown | 10% – 20% of floral total | Distance and venue access matter |
| Sympathy arrangement | $75 – $300 | Usually paid on order |
Ranges reflect common U.S. retail and event floral pricing; flower costs swing seasonally, so price events from your stem-count recipe and current wholesale costs.
How florist billing actually works
Wedding and event work: proposal → deposit → balance
Event florists quote from an itemized proposal, convert it to a booking with a 25–50% deposit invoice, and send the balance invoice due 1–2 weeks before the event — after the final headcount but before the flower order goes to the wholesaler. Final changes (two more centerpieces after the seating chart settles) go on the balance invoice as clearly marked additions.
Daily retail and sympathy orders
Walk-in and phone orders are paid at order time; the invoice or receipt itemizes the arrangement, delivery fee, and tax. For funeral homes you may run a house account billed weekly — itemize each order with the service date and family name so the home can reconcile.
Corporate accounts and standing orders
Weekly lobby arrangements for offices, restaurants, and hotels are invoiced monthly: one line per delivery with the date and arrangement tier. These are the only floral clients where Net 15–30 terms are normal — price the payment lag into the standing-order rate.
Invoicing mistakes that cost florist professionals money
Quoting flowers without a substitution clause
Weather, seasonality, and wholesale shortages mean you cannot guarantee specific stems months out. Without printed substitution language, a ranunculus shortage becomes a breach-of-promise argument at the worst possible moment.
Letting rentals leave without paper
Gold candelabras have a way of not coming back from receptions. Every rented item needs quantity, return date, and replacement cost on the invoice — and ideally a card on file authorized for unreturned items.
Free setup hidden in the flower price
Folding four hours of venue setup into arrangement prices makes your per-piece pricing look inflated against pickup-only competitors, and gives clients no reason to value the labor. Separate lines for delivery, setup, and breakdown fix both.
Balance due 'on the day'
Chasing payment during a wedding is a bad look and usually fails. Due dates 7–14 days pre-event mean the order to your wholesaler is funded by the client's money, not yours.
How to use this template
- 01
Download the template in your preferred format, or generate a pre-filled version with the download studio above.
- 02
Add your shop details and an invoice number; for events, add the event date, venue, and delivery window.
- 03
Itemize arrangements by type with quantities and per-unit prices.
- 04
Add delivery, setup, and breakdown as separate lines, plus rentals with return terms and replacement costs.
- 05
Credit any booking deposit and show the balance with a due date 1–2 weeks before the event.
- 06
Include your substitution policy and tax, then send — and confirm receipt before ordering stock.
Skip this template if…
- Flower farms selling wholesale by the bunch — that's a wholesale invoice with case/stem pricing and standing-order terms.
- Plant shops selling potted goods retail — a standard retail receipt covers it; no event fields needed.
FAQs
What should a florist invoice include?
Shop and client details, an invoice number, itemized arrangements with quantities and prices, separate delivery/setup/breakdown fees, rental items with return terms, a substitution policy, sales tax, any deposit credited, and the balance with its due date. For events, add the event date, venue, and delivery window.
How much deposit do florists charge for weddings?
25–50% of the package total to book the date, typically non-refundable since the date is reserved and early sourcing begins. The balance is usually due one to two weeks before the event, after final counts are confirmed.
How do florists charge for delivery and setup?
Local delivery of single arrangements runs a flat $10–$30. Event work with full setup and same-night breakdown is commonly priced at 10–20% of the floral total, or as an hourly crew charge — either way it belongs on its own invoice line.
What is a substitution clause on a florist invoice?
A printed line stating that comparable blooms of equal value may be substituted based on seasonal availability. It protects the florist from wholesale shortages and weather while committing to the agreed style and color palette.
Are flowers taxable?
In most U.S. states, yes — cut flowers and arrangements are tangible goods subject to sales tax, and delivery charges are often taxable when the sale is taxable. Labor-only services vary by state, so check your rules and show tax as its own line.
How should florists handle rented items like vases and arches?
List each rental with quantity, rental fee, return date, and per-item replacement cost on the invoice. Many event florists also keep a card on file with written authorization to charge for unreturned or damaged items after the return window.
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