Stop Losing Receipts and Guessing Where Money Went
Log every business expense, upload receipts, categorize spending, and link to projects or clients. Approval workflows keep spending in check. Billable expenses flow onto invoices automatically.
Expense Detail
Everything about an expense, one screen
Open any expense to see the full breakdown — amount, tax, vendor, category, receipt, approval status, and activity log. No more digging through email threads or shared drives.
Annual Creative Cloud subscription for design team — includes Photoshop, Illustrator, and XD licenses.
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Expense List
Every expense, organized and searchable
See all expenses with vendor, category, amount, status, and receipt indicator. Filter by date, category, or status. Export for accounting or tax reporting.
Capabilities
Everything you need to track business expenses
From receipt to report — tools that keep every dollar accounted for.
Receipt Upload
Snap a photo or upload a file. Receipts are stored with the expense and available for download anytime.
Category Management
Create custom categories to match your chart of accounts. Filter and report expenses by category at any time.
Billable Expenses
Mark expenses as billable and link them to a client or project. Billable expenses flow directly onto invoices.
Approval Workflows
Submit expenses for approval. Managers can approve or reject with one click — with full audit trail.
Mileage Tracking
Log trips with distance, rate per unit, and automatic cost calculation. Track mileage alongside regular expenses.
Recurring Expenses
Set up recurring expense templates for regular costs. Auto-create entries on schedule so nothing is missed.
Project Linking
Associate expenses with specific projects to track project profitability. See all project costs in one place.
OCR & Extraction
Upload receipts and let Agiled extract vendor, amount, and date automatically. Review and approve — no manual entry.
FAQ
Common questions about Expense Tracking
Yes. Upload photos, PDFs, or scanned images directly to any expense. Receipts are stored securely and linked to the expense record for easy retrieval during audits or tax season.
Mark any expense as billable and optionally link it to a client or project. When you create an invoice, billable expenses can be included as line items — the amount, description, and category carry over automatically.
Yes. Team members submit expenses for review. Managers see pending submissions and can approve or reject with a reason. Every action is logged with timestamps and user info for a complete audit trail.
Yes. Log mileage with distance, unit (km or miles), and rate per unit. The cost is calculated automatically. Mileage expenses appear alongside regular expenses and follow the same approval and billing workflows.
Yes. Create custom categories to match your business chart of accounts. Filter, search, and generate reports by category. Categories are reusable across all team members.
Yes. Associate any expense with a specific project to track project costs. Project reports show all linked expenses alongside labor and other costs — giving you a complete profitability picture.
Yes. Import expenses from CSV files. Map your spreadsheet columns to Agiled fields and bulk-create expense records in seconds. Great for migrating from another tool or importing bank statements.
Yes. Create recurring templates for regular costs like subscriptions, rent, or insurance. Set the frequency and Agiled auto-creates the expense entries on schedule.
Ready to take control of your expenses?
Track expenses, upload receipts, and bill clients — all connected to your projects and invoicing. Free 14-day trial.