Freight Invoice Template

When to issue an invoice?

Regarding the timing of issuing invoices, invoices are documents that need to be issued in response to invoices that accompany the provision of services and goods. Therefore, it is not realistic to issue an invoice earlier than the delivery, such as when an order is placed. The invoice will be issued at the same time as the delivery or after the delivery. In general, we often use a method called the "every time method" in which a transaction occurs, and a bill is charged each time the product is delivered. Adopting this method has the advantage of improving the cash flow of the company. Besides, if billing is done many times a month or regular transactions every month, we may adopt a "payment method" in which billing is billed in a lump sum. Make sure to consider the relationship with your business partners and your company's cash flow.

How to Create a Freight Invoice?

By following these simple steps, you can easily create a freight invoice in a minute.

• Download the freight invoice template from Agiled for free.
• Add seller and buyer address, contact information.
• Insert the shipment date.
• Insert origin and terminal localities.
• Insert the number of parcels along with the detail of goods, their volume and weight, etc.
• Add the total charges of the shipment.
• Add grand total along with exceptional services.
• Mention the shipment route along with transfer point if any.
• Add payment terms and conditions.
• Add your reliable payment method
• Send your invoice via email, Agiled, or fax, etc.
• After receiving the payment dispatch the receipt copy of the invoice

Freight Invoice Types

Shippers require a particular type of invoice to meet the multiple details involved in each freight. Here are the most typical freight invoice types:

• Standard Invoice: It is common freight invoice billing for the shipment of goods.
• Commercial Invoice: An invoice that lists imported foreign items. It’s used at customs to describe shipment details, country or place, declaration of authenticity, the stamp and signature of the importer, and other information.
• Pro-Forma Invoice: Provides approximate charges for a shipment has performed yet.
• Credit Invoice: This is used in case of a refund or a discount.
• Debit Invoice: Bill for unique services using this invoice.
• Mixed Invoice: This is used for billing for a shipment and issue a refund or discount at the same time.
• Prepaying Invoice: Bill your customer for a down payment on a future freight.

Invoicing Tips

Without a professional and detailed invoice, it could be challenging getting paid immediately and ideally. Here are some main invoicing tips that help you create a professional and effective invoice.

Numbered the invoice: With invoice numbers, you can easily keep track of all invoices effortlessly.

Include a ‘payment due date: Including the payment due date in the invoice helps your client know when you expect to get paid.

Include up-to-date contact information: After entering the invoice's basic contact details, it is better to recheck it.

Accept a variety of payment methods: A variety of payment methods enable you to receive your payments as soon as possible.