A moving company invoice itemizes crew labor (movers × hours × rate), truck and travel fees, packing materials, and surcharges for stairs, long carries, or specialty items. Local moves bill hourly — typically $100–$200 per hour for two movers and a truck — while long-distance moves price by weight and distance. Interstate movers must show valuation coverage on the paperwork under FMCSA rules.
Moving Company Invoice Template
Reviewed by the Agiled editorial teamUpdated June 2026
Moving invoices get disputed because the quote was a guess and the final bill wasn't itemized. This template fixes the second half: crew hours with start/end times, truck and travel fees, packing materials by quantity, and the stair/long-carry/piano surcharges listed separately, so the final number traces back to things the customer watched happen. Download it in PDF, Word, Excel, Google Docs, or Google Sheets, or generate a pre-filled version below.
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Your Company Name
123 Business St, City, State 12345
billing@yourcompany.com
INVOICE
INV-0001
Bill to
Client Company
Due
Net 30
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Moving labor (2 movers) | 6 | $120.00 | $720.00 |
| Packing supplies | 1 | $150.00 | $150.00 |
| Truck rental | 1 | $250.00 | $250.00 |
Download this invoice template
Pick a style, choose a format, and download — generated locally in your browser.
Style
Format
Fixed layout for sending and printing
Word
Editable in Word or Google Docs
Excel
Live formulas for recurring invoices
Or create and send invoices online
Create online- Local move rate
- $100 – $200/hour for 2 movers + truck
- Deposit
- $100 – $500 flat or ~10–25% to hold the date
- Payment due
- On delivery, before unloading finishes — COD is the industry norm
- Interstate moves
- FMCSA requires written estimates and valuation coverage disclosure
What to include on a moving company invoice
Crew size, hours, and rate
"3 movers × 5.5 hours × $55/hr" with start and end times. Hourly disputes are the #1 moving complaint; logged times on the invoice end most of them.
Truck fee and travel time
The flat truck/travel charge (often called a trip fee) listed separately from labor. Many companies bill 'double drive time' for the trip between addresses — if you do, show it as its own line, as California requires.
Origin and destination addresses
Both addresses with floor/unit details. They anchor the job and justify access surcharges.
Packing materials by quantity
Boxes, tape, mattress bags, shrink wrap — per-item quantities and prices. 'Materials: $180' with no breakdown looks like padding.
Surcharges, each on its own line
Stairs beyond the first flight, long carry over ~75 ft, elevator handling, piano/safe/specialty items. Named surcharges beat a mysterious 'additional services' figure.
Valuation coverage
Released value (60¢/lb, free) or full-value protection with its charge. Interstate moves must document the customer's selection — put it on the invoice, not just the bill of lading.
Deposit credit and balance due on delivery
Show the booking deposit with date, and state that the balance is due on delivery. Movers have a lien on goods until payment in most states — but only paper makes it enforceable.
Typical moving charges (U.S., 2026)
| Service | Typical range | Notes |
|---|---|---|
| 2 movers + truck (local, hourly) | $100 – $200/hour | 3–4 hour minimums common |
| Each additional mover | $40 – $70/hour | |
| Studio / 1-bed local move | $400 – $1,000 total | |
| 3-bed house local move | $1,000 – $2,500 total | |
| Long-distance (1,000+ miles) | $2,500 – $7,000+ | Priced by weight × distance |
| Piano or gun safe | $150 – $600 surcharge | Stairs increase it |
| Full packing service | $300 – $1,500 + materials |
Ranges reflect common U.S. pricing; seasonality matters (summer weekends premium). Long-distance pricing is tariff-based — your written estimate governs.
How moving company billing actually works
Local hourly move: clock-based billing
The crew logs start time, break, and end time; the invoice bills hours × crew rate plus the trip fee, materials used, and any surcharges discovered on site (that fourth-floor walk-up). Best practice is having the customer initial the start/end times on the job sheet — the invoice then just transcribes agreed numbers.
Long-distance move: estimate, weigh, settle
Interstate moves bill from the written estimate — binding, non-binding, or not-to-exceed. With a non-binding estimate, federal rules require delivery of goods upon payment of the estimate plus at most 10% of the underestimate at delivery, with the remainder billed after. Your invoice should reference the estimate type and number so the math is auditable.
Commercial and office moves
Billed to companies on Net 15–30 with a PO number, often priced as a project (site survey, crew plan, after-hours premium) rather than hourly. Itemize phases — packing day, move day, furniture reassembly — as separate lines so facilities can reconcile against the proposal.
Invoicing mistakes that cost moving company professionals money
Surprise charges with no on-site sign-off
Discovering stairs or an elevator queue mid-job is normal; billing for it without telling the customer until the invoice is how one-star reviews get written. Quote the surcharge on site, get a verbal or initialed OK, then invoice it as a named line.
No logged start and end times
Hourly billing without times on paper turns into 'it was five hours, not six' at the truck door. Log times, have the customer initial them, print them on the invoice.
Skipping the valuation line
If coverage selection isn't documented and something breaks, you're negotiating from zero. Show released value or full-value protection — and its cost — on the invoice every time. For interstate moves it's required paperwork.
Releasing the goods before payment
COD on delivery is the norm precisely because leverage disappears once the furniture is inside. Collect before the crew leaves — card reader on the truck beats an emailed invoice tomorrow.
How to use this template
- 01
Download the template in your preferred format, or generate a pre-filled version with the download studio above.
- 02
Add your company details, USDOT/MC numbers where applicable, and an invoice number tied to the job.
- 03
Enter both addresses, the crew size, and logged start/end times for hourly work.
- 04
Itemize labor, trip fee, materials by quantity, and each surcharge by name.
- 05
Add the valuation coverage selection and credit any booking deposit.
- 06
Show the balance due on delivery and collect before the crew departs.
Skip this template if…
- Junk removal and hauling — that's volume-based pricing with disposal fees; use the junk removal template.
- Freight and LTL shipping — carrier freight bills run on tariffs, BOLs, and accessorial schedules, not crew-hour invoices.
FAQs
How do moving companies bill?
Local moves bill hourly — typically $100–$200 per hour for two movers and a truck, with 3–4 hour minimums — plus a trip fee, materials, and access surcharges. Long-distance moves price by weight and distance from a written estimate. Payment is due on delivery in both cases.
What should a moving invoice include?
Company and customer details, origin and destination addresses, crew size and rate with logged start/end times, truck/travel fee, packing materials by quantity, named surcharges (stairs, long carry, specialty items), valuation coverage selected, deposit credited, and the balance due on delivery.
Do moving companies require deposits?
Most do — either a flat $100–$500 or roughly 10–25% of the estimate — to hold the date, credited on the final invoice. Be wary of demands for large cash deposits; reputable movers keep deposits modest and refundable with reasonable notice.
What is valuation coverage on a moving invoice?
The mover's liability level for damaged goods. Released value is free but pays only 60 cents per pound per item; full-value protection costs extra (commonly ~1% of declared value) and covers repair or replacement. Interstate movers must document which option the customer selected.
What is double drive time?
A billing rule — mandatory in California — where the drive between origin and destination is charged at twice the time, in place of trip fees, so customers aren't billed hidden travel charges. If you bill it, it must appear as its own labeled line.
Can a mover hold my belongings until I pay?
Generally yes — movers hold a carrier's lien on transported goods until lawful charges are paid, which is why balances are settled on delivery. For interstate moves with non-binding estimates, federal rules require release of goods on payment of the estimate plus up to 10%, with any remainder invoiced afterward.
Pair it with the moving service contract template
Invoices collect; contracts protect. Get the matching agreement in Word or PDF — free, like this template.
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