Avaza Pricing 2026: Plans, Add-Ons & Real Cost Breakdown

Avaza looks like a flat-rate bargain at $11.95/month. The marketing page lists four tiers, sorts them by storage and project count, and hides the part that actually decides your bill: the per-feature, per-user add-ons that stack on top of every paid plan. Add a second person who needs to log time and your Startup plan jumps from $11.95 to $18.95. Add a third and you're at $25.95 — already past the price of the Basic tier.

This guide pulls every current Avaza price from avaza.com, lists the real limits on each tier, shows where the add-ons turn the bill into something you didn't expect, and stacks Avaza against Bonsai, Harvest, FreshBooks, ClickUp, and Agiled at common team sizes. Every number was verified against avaza.com/pricing and Avaza's plan comparison support article on May 2, 2026.

Avaza Pricing at a Glance (2026)

Free trial: Avaza does not push a separate trial — the Free plan is the trial, and you upgrade only when you outgrow its limits. Annual discount: none. Avaza bills monthly; there is no published yearly rate that knocks dollars off the per-month sticker, which is rare in this software category. Customer cap: 10 on Free, unlimited on every paid plan. Currency: USD by default; Avaza supports invoicing in 100+ currencies but billing is in USD. Sources: avaza.com/pricing, Avaza plan comparison support article.

The Add-Ons Most Pricing Articles Miss

The headline price covers a fixed number of seats inside each functional area — timesheet, finance/admin, scheduling, chat. The moment you exceed those numbers, Avaza stacks per-user add-ons on top of the base plan. The add-ons are listed on the pricing page in small text under the plan tiles, and most third-party pricing summaries skip them entirely.

Sources: avaza.com/pricing, TheDigitalProjectManager — Avaza Pricing Tiers & Costs.

Where this gets expensive fast. A 4-person agency on the Startup plan ($11.95) needs all four people to log time. Two are included; two more cost $7/user = $14. If they all need scheduling visibility, that's another 3 scheduling users at $7 = $21. If a bookkeeper also needs admin access, that's $7. Total: $11.95 + $14 + $21 + $7 = $53.95/month — almost 5x the headline price, and now more than the Business plan ($47.95) which would have shipped with 10 timesheet users included. The model only works if you map the seat math to the tier breakpoints.

The 1-scheduling-user default is the trap. Every paid plan from Startup through Business includes exactly one resource scheduling user. The Resource Scheduling module is the only place you see who is booked on what across the company. The moment you add a second project manager who needs to view or edit the schedule, you're paying the $7 add-on, regardless of which tier you're on. Source: Avaza plan comparison.

Storage is rarely the bottleneck — but it can be. 30 GB on the Business plan handles most service businesses. Design, video, and photography teams uploading raw assets blow past it; the $0.50/GB overage is reasonable but uncapped, and there is no rolling annual archive policy.

What Each Plan Actually Includes (and Locks Out)

The pricing tiles make every paid tier look like the same product with different limit numbers. The plan comparison page tells a more honest story.

Free ($0)

What's in: 1 timesheet/expense user, 1 admin/finance user, 1 resource scheduling user, 5 chat members, 5 active projects (unlimited archived), 5 invoices/month, 10 customers, 100 MB storage, full feature access (Kanban, Gantt, time tracking, invoicing, expense tracking).

What's locked: nothing functionally — Free is rate-limited, not feature-limited. You hit the wall on volume (5 projects, 5 invoices) before you hit it on capability.

Real fit: a solo freelancer with under 5 active clients who sends fewer than 5 invoices a month. The moment you onboard a 6th client or send a 6th invoice in a single month, you're forced to upgrade.

Startup ($11.95/mo)

What's in: 2 timesheet users, 1 admin, 1 scheduling user, 5 chat members, 20 active projects, 50 invoices/month, unlimited customers, 10 GB storage, priority email and chat support, integrations (Xero, QuickBooks Online, Zapier, Slack, Gmail, Google Drive).

What's locked: only 1 admin user — a bookkeeper or finance lead requires the $7 add-on. Only 1 scheduling user. Beyond 2 timesheet users, $7/user.

Real fit: a freelancer + 1 contractor, or a 2-person agency where one person handles operations and the other handles billing. Above 2 active billable users, the math starts pushing you toward Basic.

Basic ($23.95/mo)

What's in: 5 timesheet users, 2 admin/finance users, 1 scheduling user, 5 chat members, 50 active projects, 100 invoices/month, unlimited customers, 20 GB storage, all Startup features.

What's locked: still 1 scheduling user (the persistent ceiling across every paid plan). Chat still capped at 5 members.

Real fit: a 3-5 person agency with a clear split between billable team and admin. The breakpoint where you stop paying $7 timesheet add-ons one by one and just take the bundled headcount.

Business ($47.95/mo)

What's in: 10 timesheet users, 5 admin/finance users, 1 scheduling user, 5 chat members, unlimited active projects, unlimited invoices, unlimited customers, 30 GB storage, all features.

What's locked: still — still — only 1 included scheduling user. Chat ceiling at 5 included. No SSO, no SAML, no custom roles. There is no "Enterprise" tier published; if you need 11+ timesheet users you pay the $7 add-on indefinitely.

Real fit: a 6-10 person services team running multiple concurrent projects with regular invoicing volume. Past 10 billable users, the per-seat add-on math means you may want to compare against per-user platforms (Agiled, ClickUp, Bonsai) where the math gets simpler.

Source: Avaza plan comparison support page.

What Real Users Say About Avaza Pricing

Reviews across G2, Capterra, GetApp, SoftwareSuggest, and the Connecteam editorial review (which sources its quotes from public review platforms) consistently land on the same two themes: cheap entry, confusing add-ons.

On affordability for solos and startups:

"Not only is the price extremely competitive, but customer service is top-notch, the platform is user-friendly, and the PM abilities are what my team was searching for."
— verified reviewer, summarized in G2 reviews aggregation

"I'm pleased with Avaza. I switched over from monday.com, and of course, the price here is so affordable, which is great since the price is why we did not stay at Monday.com past their free trial."
— verified G2 reviewer (cited in G2 search snippets, May 2026)

"The price point on this software is PERFECT for small startups."
— quoted in Jibble's competitor review of Avaza

On the add-on model and limits:

"When you consider the usage limits — some of which I think are unreasonable — you immediately realize how complex the model is."
— Connecteam editorial review, citing review-platform commentary, connecteam.com/reviews/avaza

"With the plan, you can only schedule one employee. If you need to schedule a larger team, you have to cough up $7 per additional employee."
— Connecteam review summary of Avaza Startup plan, connecteam.com/reviews/avaza

"Even the most expensive plan allows you to have five team members [in chat by default]. If your team is bigger than that, you can buy additional seats for $2 each."
— Connecteam editorial review, connecteam.com/reviews/avaza

On the no-annual-discount reality:

"Avaza offers month-by-month subscriptions, so there are no discounts for long-term commitments."
— Connecteam editorial review, connecteam.com/reviews/avaza

The consensus pattern: Avaza wins on the entry price, and on functional breadth (PM + time + invoicing + scheduling in one tool). It loses points on transparent total cost — the headline number rarely matches the bill once you're past 2 active timesheet users.

Original Cost Analysis: True Monthly Cost at Real Team Sizes

Most pricing articles stop at the sticker price. We modeled the actual monthly Avaza cost for four common service-business profiles, using Avaza's published rates as of May 2, 2026. Methodology: every billable team member needs timesheet/expense access; one project manager needs scheduling; one finance person needs admin access on top of the included admin slot. Storage assumed within plan limits.

The takeaway. The Startup plan is only the right answer for 1-2 person setups. At 3-5 billable users, Basic is cheaper than Startup-plus-add-ons every time. At 6-10 billable users, Business is the only economical choice. Past 10 billable users, the per-user add-on starts compounding — at 15 billable users you're paying $47.95 + (5 × $7) = $82.95/month, and per-seat platforms (Agiled at $7.99-$11.99/user, Harvest at $11/seat) start matching or beating Avaza on absolute dollars while giving you proper per-user permissions.

Avaza vs Bonsai vs Harvest vs FreshBooks vs ClickUp vs Agiled

Most direct competitors price per user. Avaza prices per workspace with seat add-ons. The math crosses over at different team sizes depending on which tool you compare against.

Sources: avaza.com/pricing, getharvest.com/pricing, FreshBooks pricing breakdown, ClickUp pricing breakdown, agiled.app, Bonsai 2026 pricing analysis.

Crossover Math: When Per-Seat Beats Avaza

On raw subscription dollars, Avaza wins almost every team size. The reason to leave Avaza is not price — it's product fit. Per-user platforms give you proper per-seat permissions, role-based access, and predictable scaling. Avaza's "1 scheduling user, 1-5 admin users, N timesheet users" structure means every new hire requires a tier audit. If you want a unified per-seat platform with CRM, contracts, HRM, and accounting alongside PM and invoicing, Agiled is closest to a feature-for-feature replacement at $7.99/user/month annual. If you only need time tracking, Harvest is simpler. If you only need invoicing and US tax help, Bonsai is faster to set up.

For a wider freelancer-tool comparison covering many of the same alternatives, see our roundup of the best time tracking software for freelancers.

Use Case Fit: Who Each Avaza Tier Is Right For

Solo freelancers and consultants

Best tier: Free, then Startup. Free covers up to 5 active clients and 5 invoices/month, which is enough for a side hustle or a fractional consultant. The moment you onboard a 6th retainer client or hit 6 invoices in a single month — usually around the $4-5K MRR mark — Startup at $11.95 unlocks 20 projects and 50 invoices, which carries most solo practices to the $80-100K/yr revenue range. Where Avaza breaks for solos: when you need contractor 1099 management or quarterly estimated tax support — Avaza doesn't do either, and Bonsai does.

2-person freelancer + assistant or 2-cofounder agency

Best tier: Startup. Both seats are included for timesheet and chat. The single scheduling user matters less because most 2-person teams just talk. Where Avaza breaks: as soon as you bring on a third person who needs to log billable time, you pay the $7 add-on or jump to Basic.

3-5 person agencies

Best tier: Basic. The 5 timesheet user ceiling matches the team size, the 100-invoice cap is generous, and you get 2 admin slots so a bookkeeper doesn't need an add-on. Where Avaza breaks: when you need full resource planning across 2+ project managers, the single included scheduling user becomes a $7/month line item that won't go away.

6-10 person studios

Best tier: Business. Unlimited projects and invoices remove the volume ceilings; 10 timesheet users covers the team; 5 admin slots cover finance + operations. Where Avaza breaks: at 11+ team members, the per-user add-on starts running and a per-user platform like Agiled becomes either competitive or cheaper.

Where Avaza isn't right for anyone

• Teams needing SSO or SAML: Not published as a feature on any tier as of May 2026. Per the Avaza plan comparison, enterprise authentication isn't listed.
• Teams that need a real CRM: Avaza's contact records cover invoicing and basic project association. There is no proper sales pipeline, deal stages, or lead automation. If your business depends on tracking opportunities through a sales funnel, you'll end up paying for Avaza + a CRM.
• Heavy contract-management workflows: No native e-signature on contracts (you ship docs out and use DocuSign or HelloSign). For comparison, Agiled and Bonsai both ship contracts + e-sign in the base price.
• Teams needing annual prepay for budgeting: Avaza is monthly-only. If your finance team needs annual SaaS commitments to forecast, this is friction.

Not For You

Skip Avaza if any of these apply:

• You bill mostly via card-on-file or autopay and care about processor fees. Avaza connects to Stripe and PayPal at standard provider rates — no Avaza markup, but also no negotiated discount. If your average invoice is over $5K, the basis-point math may favor a platform with negotiated rates.
• Your team is 11+ people and growing fast. The per-user add-on past Business doesn't auto-tier you up to a smarter rate. You pay $7/seat indefinitely. At 20 billable users you're at $117.95/month for a tool that lacks SSO.
• You need a real CRM with sales pipelines. Avaza's contact module is not a CRM. It is a customer record store for invoicing.
• You want annual prepay savings. No annual discount exists. Cash-flow tools like prepaid annual SaaS for tax planning don't work here.
• You need offline mobile time tracking with GPS. Avaza's mobile app does timers and basic time entry, but it is not a field-services time tracker (Connecteam, Jibble, and similar fill that gap).

FAQ

How much does Avaza cost per month in 2026?

Avaza has four plans: Free at $0, Startup at $11.95/mo, Basic at $23.95/mo, and Business at $47.95/mo. These are flat per-workspace prices, not per-user. Add-ons cost $7/user/month for additional timesheet, scheduling, or admin users, $2/user/month for additional chat members, and $0.50/GB/month for storage above plan limits. Source: avaza.com/pricing.

Does Avaza offer an annual discount?

No. Avaza is billed monthly across all plans, and the pricing page does not list a yearly prepay option that reduces the effective monthly rate. This is unusual for the project management/invoicing software category, where 15-20% annual discounts are standard.

Is Avaza Free really free?

Yes — there is no time limit on the Free plan. The trade-off is hard usage caps: 5 active projects (unlimited archived), 5 invoices/month, 10 customers, 100 MB storage, 1 timesheet user, 1 admin user, 1 scheduling user. Solo freelancers under 5 active clients can use it indefinitely.

What's the catch with Avaza pricing?

The flat tier prices only cover a fixed seat count per functional area. Every paid plan ships with only 1 resource scheduling user, every paid plan caps chat at 5 members included, and only Business includes more than 2 admin/finance users. Adding a second project manager who needs scheduling visibility, or a bookkeeper who needs admin access on Startup or Basic, costs $7/user/month on top of the headline price.

Avaza vs FreshBooks vs Harvest — which is cheapest?

For a 5-person team needing time + invoicing + PM, Avaza Basic at $23.95/mo is cheaper than FreshBooks Plus + 4 team members ($30 + 4 × $11 = $74/mo) and cheaper than Harvest at 5 seats ($55/mo annual). Avaza wins on absolute dollars below 15 users. FreshBooks wins if you need real accounting; Harvest wins if you only need time tracking. See our FreshBooks pricing breakdown for the full FreshBooks math.

Does Avaza include payment processing?

Avaza connects to Stripe and PayPal for invoice payment collection. Fees are charged by the processor (Stripe is 2.9% + 30¢ for US cards; PayPal varies), not by Avaza. There is no Avaza platform surcharge on top of processor fees.

Can I switch plans mid-month?

Yes. Avaza prorates plan changes — you pay the difference for the remainder of the billing period. Downgrades take effect at the next billing cycle. Source: Avaza plan comparison support article.

What happens when I hit the active project limit on Free or Startup?

Avaza will block creating new active projects until you archive an existing one or upgrade. Archived projects don't count toward the active limit, and there is no archive cap on any plan — you can archive unlimited projects on every tier including Free. This is the standard workaround solo users employ to stay on Free past 5 lifetime projects.

Is Avaza worth it vs Agiled or ClickUp?

On price for 2-10 person teams, Avaza is the cheapest unified PM + invoicing tool on the market. On product depth, Agiled bundles a real CRM, contracts with e-sign, HRM, and accounting alongside the same PM + invoicing + time stack at $7.99/user/month annual — for teams that want one platform instead of three, the per-user math beats Avaza past 10-12 users. ClickUp is cheaper than both on PM seats alone but ships no native invoicing, so service businesses always end up bolting on a billing tool. See our ClickUp pricing breakdown for the comparison detail.

Bottom Line: Is Avaza's 2026 Pricing Worth It?

Avaza has the cheapest entry price in the unified PM + time + invoicing category. The Free plan is genuinely usable for solo freelancers under 5 active clients. Startup at $11.95/month is the cheapest legitimate paid tier in the category — Bonsai's entry tier is $21/month, FreshBooks Lite is $17/month, Harvest's first paid tier is $9-11/seat. For 2 person teams that fit inside the included seats, no other tool beats it on dollars.

The catch is the seat-by-feature add-on model. Once you have 3+ billable users, or 2+ project managers who need scheduling visibility, or a bookkeeper who needs separate admin access on Startup, the headline price stops mapping to the bill. The math fix is to jump tiers earlier than the marketing suggests — go Basic at 3 billable users, Business at 6, and re-evaluate against per-user platforms past 12.

The honest comparison: if you want a single tool with PM + time + invoicing and your team will stay under 10 billable users, Avaza is hard to beat on price. If you want a single tool with CRM + contracts + accounting + PM + invoicing — the full agency stack — Agiled covers more ground per seat at $7.99/user/month annual, and the per-user model removes the seat-audit guesswork every time you hire. For other pricing breakdowns in this stack, see our Asana pricing guide and FreshBooks pricing guide.

All Avaza prices and plan limits in this guide were verified live against avaza.com/pricing and Avaza's plan comparison support page on May 2, 2026.