ActiveCollab vs Teamwork: Honest Comparison for Agencies (2026)

If you are comparing ActiveCollab vs Teamwork, you are likely running an agency or service business and trying to decide between two tools purpose-built for client work. Whether you frame it as Teamwork vs ActiveCollab, the question boils down to this: a bootstrapped, streamlined platform that goes from task to invoice, or a feature-dense system built for resource planning, profitability analytics, and AI-assisted project ops?

Both are solid. Neither covers the full business lifecycle. This comparison is based on pricing from each vendor's site, published feature sets, and user feedback from Capterra, G2, and Trustpilot.

Quick verdict

ActiveCollab is simpler, cheaper, and includes invoicing. Best for agencies under 15 people that want task management, time tracking, and billing in one clean tool.

Teamwork is deeper on resource management, profitability reporting, and AI. Best for mid-to-large agencies (15+) that need workload planning across many concurrent projects and can afford a higher per-user cost.

The catch with both: Neither offers a CRM, proposals, contracts, a client portal, or HR. Agencies using either tool typically bolt on 3-5 additional subscriptions to cover the rest of the business.

Key differences at a glance

• Philosophy: ActiveCollab is bootstrapped since 2007, focused on simplicity and fair pricing. Teamwork is a VC-backed platform designed for agency-scale operations.
• Pricing entry: ActiveCollab Plus starts at $12.50/month flat (3 members, billed annually). Teamwork Free allows 5 users but caps you at 2 projects. Teamwork Basics starts at $9.99/user/month.
• Invoicing: ActiveCollab includes invoicing on Pro+ ($15/user/month annual). Teamwork has no invoicing on any plan.
• Resource management: Teamwork Accelerate includes capacity and utilization views. ActiveCollab includes workload management on Pro+ only.
• AI: Teamwork includes AI features across all plans (including Free). ActiveCollab has no AI features.
• Profitability: Teamwork Optimize includes profitability forecasting and revenue/cost insights. ActiveCollab Pro+ offers basic project budgeting.
• Time tracking: Both include time tracking on all paid plans.
• Chat: ActiveCollab bundles in-app chat. Teamwork Chat is available starting on Basics.
• CRM, proposals, contracts, client portal, HR: Neither platform offers any of these.

Project management and views

ActiveCollab

ActiveCollab provides three project views: List, Kanban, and Gantt. Task dependencies automatically adjust downstream dates. Subtasks follow a checklist approach (no independent metadata or due dates on subtasks). Recurring tasks, project templates, discussions, notes, and file management are all included. The integrated chat keeps team communication inside the platform.

The interface is deliberately uncluttered. As one Capterra reviewer, a CEO in marketing and advertising, put it: "It made project management, task management, time tracking and invoicing pretty simple" (Capterra, Dec 2024). For agencies running straightforward client projects, that focus is a strength. The tradeoff: no Table view, no Calendar view, and limited task hierarchy.

• List, Kanban, and Gantt views
• Task dependencies with automatic date updating
• Subtasks (checklist-style), recurring tasks
• Project templates, discussions, notes, file management
• Integrated team chat
• No Table view, no Calendar view
• Subtasks lack independent metadata

Teamwork

Teamwork goes wider: Board, List, Table, and Gantt views. Tasks support dependencies, milestones, and task lists for grouping. Gantt charts include critical path awareness. Project templates scale from 20 to unlimited depending on plan.

The operational layer is where Teamwork separates itself. The capacity and utilization views (Accelerate plan) show team workload at a glance. Resource scheduling (Optimize) adds tentative project scenarios and placeholder resources for planned hires. Intake forms standardize how project requests enter the system. Automations range from 5,000 to 100,000 actions/month depending on plan.

A web designer in marketing noted on Capterra: "Teamwork.com allows me to streamline project and task management processes via workflow automation which saves time" (May 2025). The flip side: the interface is denser and the learning curve is real. An account director in writing and editing flagged: "Important updates got lost because of the structure of the tasks" (Capterra, Nov 2024).

• Board, List, Table, and Gantt views
• Dependencies, milestones, task lists
• Capacity and utilization views (Accelerate+)
• Resource scheduling with forecasting (Optimize)
• Intake forms, project templates (20 to unlimited)
• 5,000-100,000 automation actions/month
• Client access with controlled permissions
• Steeper learning curve

Verdict

Teamwork offers more project views, deeper resource tools, and intake forms. ActiveCollab is cleaner and faster to adopt. If you manage 5+ concurrent projects with 10+ people and need capacity planning, Teamwork justifies the complexity. If your projects are straightforward and your team is small, ActiveCollab delivers without the overhead.

Time tracking and invoicing

ActiveCollab

Time tracking with a stopwatch timer is available on every plan, including the $12.50/month Plus plan. Personal timesheets come with Plus. Team timesheets require Pro ($11/user/month). Company-wide timesheets and time estimates require Pro+ ($15/user/month annual). Billable vs. non-billable tracking is supported.

Invoicing is on Pro+ only. You can generate invoices from tracked time, accept payments through Stripe, PayPal, and Braintree, and sync with QuickBooks. The task-to-invoice workflow works well: track time, create invoice, send, collect.

The limitation worth noting: a team that picks the affordable Plus plan to manage projects and bill clients will find that invoicing requires Pro+ at $15/user/month. A 10-person team pays $150/month for the combined time-and-invoice workflow.

• Stopwatch timer on all plans
• Personal, team, and company-wide timesheets (plan-dependent)
• Billable/non-billable time tracking
• Invoicing from tracked time (Pro+ only)
• Stripe, PayPal, Braintree payment gateways (Pro+)
• QuickBooks integration (Pro+)

Teamwork

Time tracking is native on all Teamwork plans. Billable rates, timesheets, and time budgets and retainers (Accelerate+) give managers solid control over utilization. The depth of time data is strong.

But Teamwork cannot send invoices. It tracks every billable hour, calculates budgets, and generates profitability data, then hands off the actual billing to FreshBooks, QuickBooks, Xero, or whatever invoicing tool you use. For a platform marketed as "built for client work," the absence of invoicing is a notable gap. As one Trustpilot reviewer put it, marketing agency owner Damien Elsing noted frustration with feature limits on lower-tier plans and the difficulty of managing client billing within the platform (Trustpilot).

• Time tracking on all plans
• Billable rates and time budgets (Accelerate+)
• Company timesheets (Accelerate+)
• Budget vs. actual time tracking
• No invoicing on any plan
• No payment collection

Verdict

ActiveCollab wins the time-to-invoice workflow. If you track time and bill clients, ActiveCollab Pro+ handles both in one tool. Teamwork's time tracking is more granular, but the absence of invoicing means you always need a separate billing tool.

Resource management and workload

ActiveCollab

Workload management on Pro+ ($15/user/month annual) shows team availability and prevents overallocation. The Capacity and Utilization report (added in early 2026) shows available hours per team member after accounting for time off, weekends, and holidays, along with how logged billable hours compare to total available hours. User availability and holiday/time-off management round it out.

For agencies with 5-15 people, it covers the basics. But there are no tentative project scenarios, no placeholder resources for future hires, and no drag-and-drop resource scheduling.

• Workload management with capacity views (Pro+)
• Capacity and Utilization report (Pro+)
• User availability and time-off management (Pro+)
• Not available on Plus or Pro plans
• No tentative project scenarios
• No placeholder resources

Teamwork

Resource management is Teamwork's strongest differentiator. The capacity and utilization views (Accelerate, $24.99/user/month) show team workload across active projects. Who is overloaded? Who has availability? The visual planner answers these at a glance.

Resource scheduling (Optimize, custom pricing) adds tentative project scenarios for proposals not yet confirmed, placeholder resources for planned hires, and drag-and-drop scheduling. Utilization reports connect team capacity to revenue. For an agency with 30 people across 20 concurrent projects, this intelligence prevents burnout and missed deadlines in ways ActiveCollab cannot match.

• Capacity and utilization views with AI (Accelerate+)
• Resource scheduling with drag-and-drop (Optimize)
• Tentative project scenarios (Optimize)
• Placeholder resources for hiring planning (Optimize)
• Utilization reports tied to revenue (Optimize)
• Requires Accelerate or Optimize plan

Verdict

Teamwork wins clearly on resource management. For agencies managing 15+ people across many concurrent projects, Teamwork's workload planning and resource scheduling are a class above. ActiveCollab's workload tools cover the basics for smaller teams but lack depth for complex scenarios.

Profitability and budgeting

ActiveCollab

Pro+ includes project budgeting with planned vs. actual tracking, budget vs. cost views, and project profitability calculations. The 2026 Capacity and Utilization report adds team capacity context.

It answers "Is this project profitable?" at the individual project level. It does not answer "Is this agency profitable?" There are no firm-wide dashboards, no client-level margin analysis, no retainer tracking, and no utilization-based revenue forecasting.

• Project budgeting with planned vs. actual (Pro+)
• Budget vs. cost tracking (Pro+)
• Project profitability (Pro+)
• No firm-wide profitability dashboards
• No retainer management
• Not available on Plus or Pro plans

Teamwork

Teamwork's profitability tooling (Optimize plan) is the most comprehensive in this comparison. Revenue, cost, and profitability insights show which projects and clients are profitable. Profitability forecasting with AI projects future margins. Multi-currency budget tracking handles international clients. Financial budgets are unlimited on Optimize.

Retainer management tracks hours used, hours remaining, and surplus/deficit reallocation. For agencies with retainer clients, this eliminates spreadsheet tracking.

• Revenue/cost/profitability insights (Optimize)
• Profitability forecasting with AI (Optimize)
• Multi-currency budget tracking (Optimize)
• Retainer management (Optimize)
• Unlimited financial budgets (Optimize)
• Requires Optimize plan (custom pricing)

Verdict

Teamwork wins on profitability analytics. ActiveCollab answers project-level profitability questions. Teamwork Optimize answers firm-level questions about margins, utilization, and revenue forecasting. The tradeoff: Optimize requires custom pricing, likely $50+/user/month based on the legacy Scale plan it replaced.

AI and automation

ActiveCollab

ActiveCollab does not include any AI features. No AI-assisted content, no natural language queries, no intelligent automation. The platform relies on recurring tasks, project templates, and manual workflow configuration. In 2026, this is a growing gap.

• No AI features
• Recurring tasks and project templates
• No visual automation builder

Teamwork

Teamwork includes AI across all plans, including Free. AI comment summarization (Basics+), capacity and utilization views with AI (Accelerate+), smart-assign work with AI (Optimize), and profitability forecasting with AI (Optimize) span the plan tiers.

Teamwork has also introduced AI Teammates, role-based AI assistants: Scout for personal productivity (cutting through noise across tasks and conversations, generating meeting summaries) and Flow for project management (analyzing project health and producing status updates from real data). Teamwork maintains SOC 2 Type 2 certification and commits that private data is never used to train third-party models.

Automations use trigger-action logic: 5,000 actions/month on Basics, 20,000 on Accelerate, 100,000 on Optimize.

• AI features on all plans (including Free)
• AI Teammates: Scout (productivity), Flow (project updates)
• Smart-assign and profitability forecasting with AI (Optimize)
• 5,000-100,000 automation actions/month
• SOC 2 Type 2 certified

Verdict

Teamwork wins decisively. AI-powered status updates, smart assignment, and meeting summaries save agencies real time. ActiveCollab's complete absence of AI is a liability for teams evaluating tools in 2026.

Pricing comparison

ActiveCollab pricing

Plan	Price (annual)	Price (monthly)	Key limits
Plus	$12.50/month flat	$15/month flat	3 members, 10 GB storage
Pro	$10/user/month	$11/user/month	Unlimited members, 125 GB storage
Pro+ (Get Paid)	$15/user/month	$17/user/month	Invoicing, workload, budgeting

• No free plan (14-day trial)
• No seat minimum on Pro/Pro+
• 50% discount for education and non-profits
• Teams of 100+ get $3.50/user/month (annual)

Teamwork pricing (current plans as of 2026)

Plan	Price (annual)	Key limits
Free	$0	5 users, 2 projects, 100 MB storage
Basics	$9.99/user/month	5,000 automations, Xero integration
Accelerate	$24.99/user/month	Capacity/utilization views, time budgets, 20,000 automations
Optimize	Custom pricing	Profitability forecasting, resource scheduling, 100,000 automations
Enterprise	Custom pricing	SSO, dedicated success manager, priority support

• Note: Teamwork renamed its plans in 2025-2026. Deliver, Grow, and Scale are now legacy plans. Current plans are Free, Basics, Accelerate, Optimize, and Enterprise.
• 30-day free trial on all paid plans
• AI features included on all plans

Cost analysis

3-person micro-agency:

• ActiveCollab Plus: $12.50/month (annual) -- PM, time tracking, chat
• ActiveCollab Pro+: $45/month -- adds invoicing, workload, budgeting
• Teamwork Free: $0 -- capped at 2 projects
• Teamwork Basics: $30/month -- 5,000 automations, basic PM

ActiveCollab Plus is the cheapest paid option for micro-teams that need more than 2 projects. Teamwork Free works only if you have very few active projects.

10-person agency:

• ActiveCollab Pro+: $150/month -- PM, time tracking, invoicing, workload, budgeting
• Teamwork Accelerate: $250/month -- PM, capacity views, time budgets, AI, no invoicing
• Teamwork Optimize: custom pricing (likely $500+/month based on legacy Scale rates)

ActiveCollab Pro+ saves $100+/month vs. Teamwork Accelerate and includes invoicing that Teamwork lacks.

20-person agency:

• ActiveCollab Pro+: $300/month
• Teamwork Accelerate: $500/month -- no invoicing, no profitability reports
• Teamwork Optimize: custom pricing (likely $1,000+/month)

At 20 users, the pricing gap becomes significant. ActiveCollab Pro+ costs a fraction of Teamwork's upper tiers.

What real users say

ActiveCollab

G2 rating: 4.2/5 (93 reviews). Capterra rating: 4.5/5.

What users praise:

• "Everything from creating a project, creating a task list, etc is just a joy to use." -- Adam F., Owner, Design (Capterra, Oct 2025)
• "I can manage everything in one place. Task management, time tracking, estimates, billing, invoicing." -- Leandra D., Founder and Web Designer (Capterra, Oct 2025)
• "It runs smoothly without bugs, has a very clear and well-organized interface." -- Dragan H., Head of E-Commerce Sales (Capterra, Sep 2025)

What users criticize:

• "One of the drawbacks of ActiveCollab is the lack of integrations with other apps." -- Marcus Y., VP of Marketing, IT Services (Capterra, Apr 2023)
• Limited subtask functionality (checklists only, no independent metadata)
• Desktop app described as feeling like "a laggy website browser" by multiple reviewers
• No AI features in 2026

Teamwork

G2 rating: 4.4/5 (1,074 reviews). Capterra rating: 4.5/5 (919+ reviews). Trustpilot rating: 3.2/5 (66 reviews).

What users praise:

• "It made collaborating with the team smooth and kept projects organized." -- Boghos A., Sr Data Analyst, Marketing & Advertising (Capterra, Mar 2026)
• "Workflow automations are great." -- Kyle B., Owner, Health & Wellness (Capterra, Mar 2026)
• "This is our 'baby Bear' - it is just right!" -- Paul B. T., Chief Online Strategist (Capterra, Sep 2025)

What users criticize:

• "The constant glitches got annoying and there were even days where it went down for long periods of time." -- Brittney B., Account Manager, Marketing & Advertising (Capterra, Sep 2024)
• "There's no way to export your own data yourself... Teamwork tells you they'll do it for you, but it'll cost $500." -- Ryan Leach (Trustpilot)
• "Important updates got lost because of the structure of the tasks." -- Amanda H., Account Director, Writing & Editing (Capterra, Nov 2024)
• Pricing changes and plan restructuring have frustrated long-time customers (multiple Trustpilot reviews)

ActiveCollab vs Teamwork: full feature comparison

Feature	ActiveCollab	Teamwork
Best for	Small-mid agencies, task-to-invoice	Mid-large agencies, resource-heavy
Free plan	No (14-day trial)	Yes (5 users, 2 projects)
Starting paid price	$12.50/month flat (3 users)	$9.99/user/month (Basics)
Kanban boards	Yes (all plans)	Yes (all plans)
Gantt charts	Yes (all plans)	Yes (all plans)
Task dependencies	Yes, with auto-updating	Yes
Table view	No	Yes
Milestones	No	Yes
Resource scheduling	No	Optimize (custom pricing)
Workload management	Pro+ ($15/user)	Accelerate ($24.99/user)
Time tracking	All plans	All plans
Invoicing	Pro+ ($15/user)	No
Payment gateways	Stripe, PayPal, Braintree (Pro+)	No
Project budgeting	Pro+	Accelerate+
Profitability reports	Basic (Pro+)	Advanced with AI (Optimize)
Retainer management	No	Accelerate+
AI features	No	All plans
Automations	Basic templates only	5,000-100,000 actions/month
Integrated chat	Yes (all plans)	Basics+ (Teamwork Chat)
Intake forms	No	Yes
CRM	No	No (HubSpot integration on Accelerate+)
Proposals & contracts	No	No
Client portal	No (client project access)	No (client project access)
HR/employee management	No	No
Integrations	~6 direct + Zapier	80+ native + Zapier
SOC 2 compliance	No	Yes

When to choose ActiveCollab

• You are a small agency (under 15 people) and value a clean, fast-to-adopt interface
• You need the task-to-invoice workflow in one tool without buying separate invoicing software
• Budget matters -- ActiveCollab Pro+ is significantly cheaper than Teamwork at every team size
• Your projects are straightforward client work without complex resource dependencies
• You prefer a bootstrapped company with stable pricing and no VC-driven growth pressure
• You want integrated team chat without a separate subscription

When to choose Teamwork

• You manage 15+ people across many concurrent client projects and need capacity planning
• Resource scheduling with tentative scenarios and placeholder resources is important
• Profitability analytics and utilization reports drive your business decisions
• You want AI-powered project management with AI Teammates and smart assignment
• You already have separate invoicing and CRM tools and need a specialized PM backbone
• SOC 2 compliance and enterprise security are requirements
• Automation volume matters (up to 100,000 actions/month on Optimize)

Consider Agiled if you need the full business lifecycle

ActiveCollab and Teamwork are both project management tools. ActiveCollab adds invoicing. Teamwork adds resource management and AI. But neither handles CRM, proposals, contracts, client portals, or HR. Agencies using either platform typically add 3-5 additional tools -- CRM, proposals, contracts, invoicing (for Teamwork users), HR -- at $200-600/month on top of their PM subscription.

Agiled consolidates that stack into one platform.

What both lack, Agiled provides:

• CRM with visual pipelines. Deal tracking, probability-based forecasting, and pipeline automation. Neither ActiveCollab nor Teamwork has a native CRM.
• Proposals and contracts. Drag-and-drop proposal builder with AI drafting and contracts with e-signatures. Neither competitor offers this.
• Invoicing with payment processing. Send invoices, accept payments via Stripe and PayPal, track expenses, set up recurring billing. ActiveCollab gates this behind Pro+. Teamwork has no invoicing at all.
• Time tracking that flows into invoices. Tracked hours become invoice line items without re-entry.
• Project management. Kanban boards, Gantt charts with dependencies, milestones, list views, calendar views, project templates.
• HR, payroll, and scheduling. Employee management, attendance, leave management, payroll, and client-facing booking pages.
• Client portal. A branded portal where clients access projects, invoices, proposals, contracts, support tickets, and files.

Feature	ActiveCollab	Teamwork	Agiled
Starting price	$12.50/month (3 users)	Free / $9.99/user	Free / $30/month (3 users)
Kanban boards	Yes	Yes	Yes
Gantt charts	Yes	Yes	Yes
Dependencies	Yes	Yes	All paid plans
Workload management	Pro+ ($15/user)	Accelerate ($24.99/user)	Not available
Profitability reports	Basic (Pro+)	Advanced (Optimize)	Basic budgets
Resource scheduling	No	Optimize (custom)	Not available
CRM	No	No	Built-in pipelines
Proposals & contracts	No	No	Drag-and-drop + AI
Invoicing	Pro+ ($15/user)	No	All paid plans
Time tracking	All plans	All plans	Built-in, time-to-invoice
Client portal	No	No	Fully branded
HR/Payroll	No	No	Yes
AI features	No	All plans	Proposals, emails, reports
Integrated chat	Yes	Basics+	Portal messaging
Retainer management	No	Accelerate+	Not available
10-user cost	$150/month (Pro+)	$250/month (Accelerate)	$60/month

Total cost for a 10-person agency needing PM, invoicing, CRM, and proposals:

Stack	Monthly cost
ActiveCollab Pro+ + Pipedrive (CRM) + Proposify + PandaDoc + BambooHR	~$986/month
Teamwork Accelerate + FreshBooks + HubSpot + Proposify + PandaDoc + BambooHR	~$716/month
Agiled Pro (all features included)	$60/month

Start free with Agiled

Final verdict

ActiveCollab and Teamwork are both credible project management tools for agencies, but they serve different profiles.

Choose ActiveCollab if you are a small to mid-size agency (under 15 people) that values simplicity, stable pricing, and a direct task-to-invoice workflow. The Plus plan at $12.50/month is the most affordable entry point in this category. Pro+ at $15/user/month adds invoicing, budgeting, and workload management at a fraction of Teamwork's cost.

Choose Teamwork if you are a mid-to-large agency (15+ people) that needs capacity planning, resource scheduling, profitability analytics, and AI-powered project intelligence. The Accelerate and Optimize plans deliver features that ActiveCollab cannot match. The tradeoff is cost ($10-25+/user/month for paid plans, custom pricing for Optimize) and the need for separate invoicing, CRM, and proposal tools.

Consider Agiled if the tool sprawl is the actual problem. Neither ActiveCollab nor Teamwork handles CRM, proposals, contracts, client portals, or HR. Agiled covers project management alongside all of these at $30/month for 3 users or $60/month for 10 -- without per-user pricing escalation. The project management is less specialized than Teamwork's resource layer, but the total platform eliminates tool sprawl and the hundreds per month in supplementary subscriptions.

Try Agiled free and see if one platform can replace your tool stack.

Frequently asked questions

Is ActiveCollab better than Teamwork?

For small agencies that need simplicity and the task-to-invoice workflow, ActiveCollab is the better fit. It is cheaper at every team size and includes invoicing that Teamwork lacks. For larger agencies that need resource scheduling, profitability analytics, and AI, Teamwork is more capable. The answer depends on team size and priorities.

Does ActiveCollab have AI features?

No. ActiveCollab does not include any AI features as of 2026. Teamwork includes AI across all plans, with AI Teammates (Scout for productivity, Flow for project updates) and AI-powered profitability forecasting on higher tiers.

Does Teamwork include invoicing?

No. Teamwork tracks billable hours, budgets, and profitability but cannot generate, send, or collect payment on invoices. You need a separate tool like FreshBooks, QuickBooks, or Xero. ActiveCollab includes invoicing on Pro+ ($15/user/month annual). Agiled includes invoicing on all paid plans.

How much does a 10-person team cost on each platform?

ActiveCollab Pro+ (with invoicing): $150/month. Teamwork Accelerate (without invoicing): $250/month. Teamwork Optimize (with profitability): custom pricing. Agiled Pro (with everything): $60/month.

Which has better resource management?

Teamwork, by a wide margin. Capacity and utilization views (Accelerate) and resource scheduling with tentative scenarios and placeholder resources (Optimize) provide depth that ActiveCollab's basic workload management on Pro+ cannot match.

What are Teamwork's current plan names?

As of 2026, Teamwork's plans are Free, Basics ($9.99/user/month), Accelerate ($24.99/user/month), Optimize (custom pricing), and Enterprise (custom pricing). The older Deliver, Grow, and Scale plan names are legacy and no longer available to new customers.

Can I use ActiveCollab or Teamwork for full client management?

Not really. ActiveCollab allows free client users on projects. Teamwork provides client access with controlled permissions. But neither includes a CRM, branded client portal, proposals, or contracts. For the full client lifecycle, you will need additional tools or a platform like Agiled.

Does ActiveCollab have a free plan?

No. ActiveCollab offers a 14-day trial but no permanent free plan. The cheapest option is Plus at $12.50/month flat for 3 members (annual). Teamwork has a free plan for 5 users and 2 projects. Agiled offers a free plan for 1 user.

Which platform has better integrations?

Teamwork has 80+ native integrations plus Zapier. ActiveCollab has roughly 6 direct integrations (Dropbox, Google Workspace, Slack, Zapier, Webhooks, QuickBooks). If your workflow depends on connecting many tools, Teamwork is the stronger choice.

Is Teamwork worth the higher price?

For agencies with 15+ people managing complex concurrent projects, Teamwork's resource management and profitability analytics can justify the cost -- especially if utilization data drives real business decisions. For smaller teams or agencies that need invoicing, ActiveCollab Pro+ delivers strong value at a lower price.

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