Agiled vs Teamwork: Complete Comparison (2026)

Teamwork and Agiled both serve agencies and professional services firms — but they solve different halves of the business. Teamwork is a project management, resource planning, and profitability tracking platform built for client work delivery. Agiled is a full business management platform that covers client work delivery plus CRM, proposals, contracts, invoicing, HR, and payroll.

Teamwork positions itself as "Project, resource & financial management software powered by AI, built for client work." The core product includes task management with dependencies and Gantt charts, resource and workload planning, time tracking with billable rates, project budgets and profitability reporting, and TeamworkAI. Separate products (Teamwork Desk, Chat, Spaces) add helpdesk, messaging, and documentation. Over 20,000 companies use Teamwork, with agencies and consultancies as the primary audience. Pricing starts at $10.99/user/month (annual) on the Deliver plan. Teamwork holds a 4.5/5 on Capterra from 919 reviews.

Agiled covers the full business lifecycle — CRM with pipeline management, proposals, contracts, invoicing, project management with Kanban and Gantt, time tracking, scheduling, client portals, HR, payroll, expense tracking, and AI agents. The free plan covers 1 user with unlimited contacts and projects. Paid plans start at $30/month for 3 users.

This comparison examines which platform fits your agency or service business.

Quick comparison (TLDR)

Teamwork is one of the strongest project management tools for agencies. Resource management with workload planning and capacity forecasting (Grow plan+) helps managers allocate people across projects without overloading anyone. Profitability reporting (Scale plan) tracks budgets versus actuals with billable hour analytics — critical for agencies that need to protect margins. Time tracking is native on all plans with timesheets, approvals (Scale+), and retrospective rates. TeamworkAI is included on all plans, providing natural language filtering, instant resource answers, and AI teammates.

But Teamwork stops at project delivery. There is no invoicing — you track billable hours but cannot send invoices without a separate tool. No proposals or contracts. No CRM with deal pipelines. No client portal beyond basic project access. No HR, payroll, or expense management. The Teamwork suite (Desk, Chat, Spaces) fills some gaps but requires separate products and subscriptions. Per-user pricing ($10.99-25.99/user/month) scales linearly — a 15-person agency pays $165-390/month for project management alone, before adding invoicing, CRM, and other tools.

Agiled includes project management (Kanban, Gantt, dependencies, milestones) plus everything Teamwork lacks — CRM pipelines, proposals with AI drafting, contracts, invoicing, time tracking, expense tracking, HR with payroll, and client portals. The project management is less specialized than Teamwork's (no workload planner or resource forecasting), but the total platform coverage eliminates the need for 3-4 additional tools. Team pricing ($30-120/month) is not per-user.

The bottom line: Teamwork is the better project management tool for agencies that need resource planning, workload management, and profitability analytics — and already have separate tools for CRM, invoicing, and contracts. Agiled is the better business platform for agencies that want one system for the entire client lifecycle — from lead to proposal to project to invoice — without per-user pricing or tool sprawl.

Key differences at a glance

• Invoicing: Agiled includes invoicing with payment processing. Teamwork has none.
• Proposals and contracts: Agiled includes proposal builders and contract e-signatures. Teamwork has none.
• CRM: Agiled includes pipeline CRM with deal tracking and forecasting. Teamwork has a HubSpot integration (Grow+) but no native CRM.
• Resource management: Teamwork includes workload planning and resource scheduling (Grow/Scale). Agiled does not have dedicated resource management.
• Profitability reporting: Teamwork includes budget vs. actual tracking and profitability reports (Scale). Agiled tracks project budgets and expenses but lacks dedicated profitability analytics.
• HR and payroll: Agiled includes employee management, attendance, leave, and payroll. Teamwork has none.
• Client portal: Agiled includes a branded client portal. Teamwork has basic client access to projects.
• Pricing model: Teamwork charges per user ($10.99-25.99/user/month). Agiled charges per tier ($30-120/month for 3-unlimited users).
• AI: Both include AI features. TeamworkAI focuses on resource and project intelligence. Agiled AI focuses on proposal and content generation.
• Expense tracking: Agiled has a dedicated expense module. Teamwork has budget expenses (Scale) but not standalone expense management.
• Free plan: Both offer free plans. Teamwork's free plan allows 5 users and 5 projects. Agiled's allows 1 user with unlimited contacts and projects.

Project management

This is Teamwork's core strength. How does Agiled's project management compare?

Teamwork

Purpose-built for client work delivery. Teamwork's project management is designed around the agency workflow. Tasks support dependencies, task lists group related work, milestones mark key deliverables, and Gantt charts visualize timelines. Project templates (20-50+ depending on plan) speed up setup for recurring project types. Client access lets you share specific projects with clients without exposing internal work.

Where Teamwork excels is the resource layer. The Workload Planner (Grow+) shows team capacity at a glance — who is overloaded, who has availability, and where to reassign. Resource Scheduling (Scale) adds forecasting, tentative project scenarios, and placeholder resources for hiring planning. This resource intelligence is what separates Teamwork from general PM tools.

Intake forms standardize how new project requests enter the system. Company timesheets (Grow+) give managers a firm-wide time view. Automations (100-100,000 actions/month depending on plan) streamline repetitive project workflows.

• Task lists, dependencies, milestones, Gantt charts
• Workload Planner with capacity views (Grow+)
• Resource Scheduling with forecasting (Scale)
• Project templates (20-50+)
• Client access and permissions
• Intake forms for project requests
• Company timesheets (Grow+)
• 100-100,000 automation actions/month

Agiled

Solid project management integrated with business operations. Agiled includes Kanban boards, Gantt charts with task dependencies, milestones, list views, and calendar views. Tasks support subtasks, checklists, time tracking, file attachments, and custom fields. Project templates handle repeatable workflows.

The integration advantage: time tracked on tasks flows into invoices. Project budgets tie to expense tracking. CRM deals convert to projects automatically. Proposals auto-create projects on signing. This end-to-end connection does not exist in Teamwork.

Agiled does not have dedicated resource management — no workload planner, no resource scheduler, no capacity forecasting. For teams that need to manage 20+ people across dozens of projects, this is a meaningful gap.

• Kanban, Gantt, list, calendar views
• Task dependencies, milestones, subtasks
• Time tracking per task with invoicing
• Project budgets linked to expenses
• CRM deal-to-project conversion
• Proposal-to-project automation
• No workload planner or resource scheduling

Verdict

Teamwork is the stronger project management tool — the workload planner, resource scheduling, and profitability reporting are built for agency operations at scale. Agiled's project management is solid for small-to-mid teams but lacks the resource management layer. However, Agiled connects projects to the business workflow (CRM, invoicing, expenses) in ways Teamwork cannot.

Time tracking and profitability

Teamwork

Deep time tracking with profitability analytics. Time tracking is native on all Teamwork plans. Billable rates, timesheets, time reminders (Grow+), timesheet approvals (Scale+), and retrospective user rates (Grow+) give managers comprehensive control over billable utilization.

Profitability reports (Scale) compare budgets against actual time and costs. Budget tracking per project shows burn rates in real time. Retainer management (Scale, beta) tracks ongoing client retainer hours. Utilization reports show how effectively staff time is being used.

This is Teamwork's edge for agencies — the connection between tracked time, budgets, and profitability answers the question "are we making money on this client?"

• Time tracking on all plans
• Timesheets and timesheet approvals
• Billable rates and retrospective rates
• Profitability and utilization reports (Scale)
• Budget vs. actual tracking
• Retainer management (beta)

Agiled

Time tracking with invoicing integration. Agiled's time tracking ties to specific tasks and flows into invoices. One-click timers, manual logging, and billable rates are standard. Time data feeds project budgets and financial reporting. Expenses linked to projects provide cost visibility.

Agiled does not have Teamwork's depth of profitability analytics — no utilization reports, no budget burn rates, no retainer tracking.

• Task-level time tracking
• Automatic invoice population
• Billable rates per user/project
• Project budget integration
• Basic financial reporting
• No utilization or profitability reports

Verdict

Teamwork wins on profitability analytics. For agencies that live or die by billable utilization and need to prove project profitability to stakeholders, Teamwork's reporting is essential. Agiled's time tracking is more useful for the billing workflow — tracked time becomes invoices — but lacks the analytical depth.

CRM and sales

Teamwork

No native CRM. Teamwork does not include CRM, lead management, or sales pipeline functionality. A HubSpot integration (Grow+) connects to an external CRM. For agencies using Teamwork, the sales process lives in a separate tool — typically HubSpot, Salesforce, or Pipedrive. There is no connection between a won deal and a Teamwork project without integration work.

This creates a common agency pain point: when a sales team closes a deal in HubSpot, someone must manually create the corresponding project in Teamwork, re-enter the client details, set up the project scope, and assign the team. Data does not flow automatically between the sales and delivery systems without custom integration work — Zapier connections, API development, or middleware.

• No native CRM or lead management
• No deal pipelines or sales stages
• HubSpot integration (Grow+ only)
• No automatic deal-to-project conversion
• Sales and delivery systems remain disconnected

Agiled

Full pipeline CRM with deal-to-project conversion. Agiled's CRM includes contacts, companies, deal pipelines with customizable stages, revenue tracking, probability-based forecasting, activity timeline, email integration, and reporting dashboards. Pipeline automation triggers actions on stage changes. Deals convert to projects with full context preserved.

The end-to-end flow: a lead enters the pipeline → moves through qualification and proposal stages → deal closes → project is created automatically with the client, scope, and team assignments carried over. No data re-entry, no manual handoff, no integration required.

• Full pipeline CRM with customizable stages
• Revenue tracking and probability-based forecasting
• Pipeline automation triggers
• Activity timeline per contact
• Automatic deal-to-project conversion
• Complete sales-to-delivery lifecycle

Verdict

Agiled wins. Teamwork does not compete in CRM. Agencies using Teamwork need a separate CRM tool — adding cost, integration complexity, and a manual handoff between sales and delivery.

Invoicing, proposals, and contracts

Teamwork

Not included. Teamwork tracks billable hours, budgets, and profitability — but cannot send invoices. Cannot send proposals. Cannot send contracts. The platform records the financial data (how much time was spent, what it costs, whether the project is profitable) but hands off the billing to external tools like FreshBooks, QuickBooks, or Xero.

This is the largest gap in Teamwork's "built for client work" positioning. Client work includes getting paid. An agency using Teamwork still needs to export time data, create invoices in another tool, send them to clients, and reconcile payments — all outside Teamwork. The billable hours tracked in Teamwork and the invoices sent through FreshBooks exist in separate systems, making revenue reconciliation manual.

Agiled

Full billing workflow. Agiled includes proposals with AI drafting, contracts with e-signatures, invoicing with multi-currency support, recurring billing, and payment processing. Time tracked on tasks converts to invoice line items. Expenses link to invoices. Signed proposals auto-create projects.

The complete workflow: draft a proposal with AI → client signs the contract → project is created → team tracks time → invoice is generated from tracked hours → client pays online → payment is recorded. Every step happens in one system.

Verdict

Agiled wins by default. Teamwork does not bill clients.

Client portal and client access

Teamwork

Basic client access, not a full portal. Teamwork allows you to grant clients access to specific projects with controlled permissions. Clients can view tasks, leave comments, upload files, and see project progress. Client company management organizes external stakeholders.

But this is project access within Teamwork's interface, not a branded client portal. Clients see Teamwork's UI with Teamwork's branding. There is no custom domain, no fully branded login screen, and no portal dashboard with invoices, proposals, or contracts. Clients only see project-related information.

• Client access to specific projects
• Controlled permissions
• Comments and file sharing
• No branded portal experience
• No invoice, proposal, or contract access for clients

Agiled

Branded client portal. Agiled's client portal gives clients a dedicated, branded experience where they access projects, invoices, proposals, contracts, support tickets, and files. Custom branding with your logo and colors is available on paid plans. The support ticket system provides structured communication.

• Branded client portal on paid plans
• Access to projects, invoices, proposals, contracts
• Support ticket system
• Custom branding with logo and colors

Verdict

Agiled provides a more complete client experience. Teamwork's client access is limited to project views within Teamwork's own interface. Agiled's portal covers projects, billing, documents, and support in a branded hub.

AI features

Teamwork — TeamworkAI

TeamworkAI is included on all plans (even Free). AI Teammates help teams "resource smarter, execute faster, and deliver more." Natural language filtering lets you find information by asking questions ("who's overbooked this week?"). Updates convert to tasks in one click. Resource questions get instant answers. SOC 2 Type 2 certified with private data never used to train third-party models.

Agiled — AI agents

Agiled's AI agents focus on content generation — drafting proposals, writing emails, generating reports, and creating summaries. The AI operates within CRM, project, and client context.

Verdict

Different strengths. TeamworkAI is focused on project and resource intelligence — "who's overbooked?" and "which projects are at risk?" Agiled's AI is focused on client-facing content generation — drafting proposals, writing follow-up emails, and summarizing project reports. For project management AI that optimizes how your team works, Teamwork is stronger. For business operations AI that accelerates how you communicate with clients, Agiled is more practical.

TeamworkAI's SOC 2 Type 2 certification and data privacy commitment (private data never used to train third-party models) are important for agencies handling sensitive client information.

Additional products

Teamwork Suite (separate subscriptions)

• Teamwork Desk: Helpdesk and support ticket management — a separate product
• Teamwork Chat: Team messaging — a separate product
• Teamwork Spaces: Documentation and wiki — a separate product
• Teamwork One: Bundle of all four products — custom pricing

Each additional product adds cost. The bundle (Teamwork One) consolidates billing but pricing is custom and not publicly listed.

Agiled (included in one subscription)

Agiled includes project management, helpdesk (support tickets through client portal), team messaging (comments and portal messaging), and knowledge management — all in one subscription. No separate products or additional fees.

Pricing comparison

Feature	Agiled	Teamwork
Free plan	1 user, unlimited contacts/projects	5 users, 5 projects
Entry plan	$30/month (3 users)	$10.99/user/month (annual)
Mid-tier	$60/month (10 users)	$19.99/user/month (annual)
Top plan	$120/month (unlimited users)	Scale — custom pricing
10-person team	$60/month	$110-200/month (Deliver-Grow)
15-person team	$120/month	$165-300/month (Deliver-Grow)
Invoicing	Included	Not available
Proposals	Included	Not available
Contracts	Included	Not available
CRM pipeline	Included	Not available (HubSpot integration)
HR/payroll	Included	Not available
Expense tracking	Included	Budget expenses only (Scale)
Workload planning	Not available	Grow+ ($19.99/user)
Resource scheduling	Not available	Scale (custom pricing)
Profitability reports	Not available	Scale (custom pricing)

For a 10-person agency:

• Teamwork Grow: $200/month (project management only) + CRM tool ($50-200/month) + invoicing tool ($30-60/month) + HR tool ($50-150/month) = $330-610/month total
• Agiled Pro: $60/month (all-inclusive)

Even ignoring the supplementary tools, Teamwork alone costs $200/month for 10 users on Grow. Agiled costs $60/month for 10 users with more total features.

Total cost of ownership

The pricing comparison becomes dramatic when you factor in the tools Teamwork does not include.

Teamwork total cost for a 10-person agency

Tool	Monthly Cost
Teamwork Grow (10 users)	$200/month
CRM (HubSpot Professional)	$90/month
Invoicing (FreshBooks Plus)	$30/month
Proposals (Proposify Team)	$49/month
Contracts (PandaDoc Business)	$49/user × 3 = $147
HR (BambooHR)	~$150/month
Total	~$666/month

Agiled total cost for a 10-person agency

Tool	Monthly Cost
Agiled Pro (10 users)	$60/month
Total	$60/month

The difference: $606/month or $7,272/year. Teamwork's project management is stronger, but the cost of supplementing it with every business tool it lacks makes the total investment 11x Agiled's all-inclusive price.

Even a minimal supplement — just adding FreshBooks for invoicing and a basic CRM — pushes the total past $320/month. Agiled provides all of these at $60/month for the same team size.

Beyond subscription costs, managing 4-6 separate tools creates operational overhead: training team members on multiple systems, maintaining integrations, reconciling data across platforms, and dealing with support from multiple vendors when something breaks.

Reporting and dashboards

Teamwork

Deep project and profitability reporting. Teamwork includes project status and health reports on all paid plans. Planned vs. actual reports (Deliver+) compare estimated versus real time. Powerful reports (Grow+) add more dimensions. Custom and scheduled reporting (Scale) lets managers build tailored views and receive automated report emails. Profitability reports (Scale) connect tracked time, billable rates, and project budgets to answer the fundamental agency question: is this project making money?

Utilization reports show how effectively team members spend their time — billable versus non-billable, by project, by client, by time period. For agencies billing by the hour, utilization rate directly correlates with revenue.

Agiled

Business reporting across CRM, projects, and finance. Agiled's reporting spans CRM (pipeline reports, revenue forecasts), project management (progress, time, budgets), financial (invoices, expenses, revenue), and HR (attendance, leave). The breadth covers more business areas, but the depth for any single area is less than Teamwork's specialized project analytics.

Verdict

Teamwork's project and profitability reporting is deeper — utilization rates, budget burn, and retainer tracking are built for agencies that optimize billable time. Agiled's reporting is broader — covering CRM, finance, HR, and projects — giving a wider view of business health without the same depth in project analytics.

User reviews and ratings

Platform	Agiled	Teamwork
G2	4.7/5	4.4/5
Capterra	4.7/5	4.5/5 (919 reviews)

Common Teamwork complaints

Not suited for non-client work. Teamwork is optimized for client-facing agency work with billable hours. Teams running internal projects, product development, or non-billable work find the platform's emphasis on client billing and profitability irrelevant.

Learning curve. Users report that Teamwork's feature depth creates a learning curve — the interface has many options and settings that take time to configure properly.

Limited project views. Compared to ClickUp or Monday.com, Teamwork offers fewer project visualization options. Users wanting Table views, Mind Maps, or advanced custom views may find Teamwork limited.

Per-user pricing adds up. At $19.99/user/month (Grow, annual), a 20-person agency pays $400/month for project management alone — before adding any complementary tools.

Advanced features require Scale. Profitability reports, resource scheduling, timesheet approvals, and retainer management are all gated to the Scale plan with custom pricing. Agencies on Deliver or Grow miss the features they need most.

HR, payroll, and expense tracking

Teamwork

Not included. Teamwork has no HR features — no employee management, attendance tracking, leave management, or payroll processing. The platform also lacks standalone expense management; budget expenses on the Scale plan track project-level costs but do not replace an expense tracking tool.

For agencies with employees, this means adding BambooHR ($6-9/employee/month), Gusto ($40 base + $6/employee), or a similar HR tool. Expense tracking requires Expensify or similar. Each additional tool adds subscription cost and integration complexity.

Agiled

Built-in HR and expense management. Agiled includes employee management, attendance tracking, leave management, payroll processing, and a dedicated expense tracking module. Expenses link to projects and flow into invoices. Employee attendance and leave data are managed within the same system that handles client work — one login for everything.

For a 15-person agency, the annual savings from not needing a separate HR tool alone can exceed $1,000-2,000/year.

Verdict

Agiled wins. Agencies with employees need HR, and Teamwork does not provide it.

Who should choose Teamwork

• Agencies at scale (20+ people) that need workload planning, resource scheduling, and capacity forecasting across many concurrent projects
• Firms focused on billable utilization that need profitability reports, budget vs. actual tracking, and utilization analytics
• Teams already using separate CRM and invoicing tools that need a specialized project management backbone
• Organizations with dedicated project managers who benefit from Teamwork's resource management depth

Who should choose Agiled

• Agencies that want one platform for the entire client lifecycle — CRM pipeline, proposals, contracts, project delivery, invoicing, and payment collection
• Small to mid-size teams that cannot justify paying per-user for project management plus separate tools for CRM, invoicing, and HR
• Freelancers and small agencies that want to start free and scale into a team plan without per-user cost escalation
• Service businesses that need to invoice clients directly from tracked time and project data
• Businesses with employees that need HR, attendance, leave tracking, and payroll alongside project management
• Teams that want AI-powered proposal and email drafting to accelerate client communication

FAQ

Does Teamwork include invoicing?

No. Teamwork tracks billable hours, budgets, and profitability — but cannot generate or send invoices. You need a separate invoicing tool. Agiled includes full invoicing with payment processing.

Does Teamwork have a CRM?

No. Teamwork has a HubSpot integration on the Grow plan ($19.99/user/month) but no native CRM. Agiled includes a full pipeline CRM with deal tracking and forecasting.

Which is better for project management?

Teamwork is the stronger project management tool — workload planning, resource scheduling, and profitability reporting give agencies deep operational intelligence. Agiled's project management (Kanban, Gantt, dependencies) is solid but lacks resource management depth.

How does pricing compare for a 10-person team?

Teamwork Grow costs $200/month for 10 users (project management only). Agiled Pro costs $60/month for 10 users with CRM, invoicing, proposals, HR, and project management included. Teamwork requires additional tools for CRM and billing, pushing total costs higher.

Can Teamwork replace all my business tools?

No. Teamwork handles project management, time tracking, and resource planning. You still need separate tools for CRM, invoicing, proposals, contracts, HR, and expense management. The Teamwork suite (Desk, Chat, Spaces) adds helpdesk, messaging, and docs as separate subscriptions.

Which has better AI?

TeamworkAI focuses on project and resource intelligence — natural language queries, resource optimization, and update-to-task conversion. Agiled's AI focuses on client-facing content — proposal drafting, email writing, and report generation. Different strengths for different needs.

Does Teamwork have a client portal?

Teamwork provides client access to specific projects — clients can view tasks, comment, and upload files. But there is no branded client portal where clients access invoices, proposals, contracts, and support tickets in a unified hub. Agiled provides a branded portal with all of these.

What is the total cost of Teamwork with supplementary tools?

A 10-person agency on Teamwork Grow ($200/month) typically adds CRM ($90+/month), invoicing ($30+/month), proposals ($49+/month), and potentially HR tools ($150+/month) — totaling $500-700/month. Agiled includes all of these at $60/month for 10 users.

Is Teamwork better for large agencies?

Teamwork's resource management (workload planning, capacity forecasting, utilization reports) is designed for agencies with 20+ people managing many concurrent client projects. If your primary concern is resource optimization and project profitability analytics, Teamwork excels. If you need the full client lifecycle (sales, proposals, invoicing, HR) in one system, Agiled is more complete and cost-effective.