Agiled vs Avaza: Complete Comparison (2026)

Agiled and Avaza both target service businesses that need project management and invoicing — but they cover different amounts of the business. Avaza focuses on projects, time tracking, expenses, and invoicing with strong resource scheduling. Agiled extends further into CRM, proposals, contracts, HR, payroll, client portal, and AI.

Avaza is a "unified work management software for more productive teams" trusted by 60,000+ businesses in 150+ countries. The platform includes project management with Kanban, Gantt, and List views, resource scheduling with team availability, time tracking with timesheets, expense management with receipt digitization, invoicing with quotes, recurring billing, and multi-currency support, team chat, and 50+ reports. The pricing model is modular — base plan costs cover a set number of users per module, with additional users at $7/month each. Free plan available. Paid plans start at $11.95/month.

Agiled covers the full business lifecycle — CRM with pipeline management, proposals, contracts, invoicing, project management with Kanban and Gantt, time tracking, scheduling, client portals, HR, payroll, expense tracking, and AI agents. Free plan for 1 user. Paid plans start at $30/month for 3 users.

Quick comparison (TLDR)

Avaza is a well-rounded tool for project-based service businesses. Resource scheduling with team availability, drag-and-drop assignment, and leave/holiday tracking is a feature many competitors lack. Expense management with receipt digitization (snap photos and email them) creates a streamlined expense workflow. Invoicing is mature — quotes, recurring invoices, retainer billing, auto-charge, supplier bills management, credit notes, and multi-currency with support for 12+ payment gateways (PayPal, Stripe, Apple Pay, Google Pay, and more). 50+ customizable reports provide deep operational visibility.

But Avaza's scope stops at operational back-office. There is no CRM with deal pipelines — no lead management, no sales automation. No proposals (quotes exist but not interactive proposals with AI). No contracts or e-signatures. No client portal. No HR, payroll, or employee management. No AI features. The modular pricing gets complex — each module (timesheets, admin, resource scheduling, chat) has separate user limits that cost $2-7/user/month to expand. The free plan is restrictive (5 projects, 10 customers, 5 invoices/month). The interface has a steep learning curve according to user reviews.

Agiled covers CRM, proposals, contracts, invoicing, PM, time tracking, scheduling, client portal, HR, payroll, and AI. No resource scheduling with drag-and-drop team availability. Expense tracking exists but lacks receipt digitization. Invoicing is less mature than Avaza's (no supplier bills, no auto-charge, fewer payment gateways).

The bottom line: Avaza is the better choice for project-based businesses that need strong resource scheduling, mature invoicing with extensive payment options, and expense management with receipt capture — and do not need CRM, proposals, or HR. Agiled is the better choice for service businesses that need the full client lifecycle in one platform.

Key differences at a glance

• CRM: Agiled includes pipeline CRM. Avaza has no CRM.
• Proposals/contracts: Agiled includes AI-assisted proposals and contracts. Avaza has quotes only.
• Client portal: Agiled includes a branded portal. Avaza does not.
• HR/payroll: Agiled includes HR, attendance, leave, payroll. Avaza has none.
• Resource scheduling: Avaza includes drag-and-drop team scheduling with availability. Agiled does not.
• Expense management: Both include expenses. Avaza adds receipt digitization and supplier bills.
• Invoicing: Both include invoicing. Avaza supports 12+ payment gateways, auto-charge, supplier bills. Agiled covers core invoicing.
• AI features: Agiled includes AI agents. Avaza has no AI.
• Pricing: Avaza uses modular per-user pricing ($7/user/module). Agiled uses tier pricing ($30-120/month).
• Reporting: Avaza offers 50+ customizable reports. Agiled covers cross-module reporting.

Project management

Avaza

Flexible PM with resource awareness. Avaza includes Kanban boards, Gantt charts, and list views. Tasks support collaboration, discussions, file sharing, and email-to-task conversion. Project budgeting with flexible billing methods (fixed fee, hourly, retainer) connects PM to financial tracking. Activity feeds and notifications keep teams aligned.

Resource scheduling adds a layer most PM tools lack: view team availability on one page, allocate resources to projects with drag-and-drop, manage leave and holidays for accurate capacity forecasting.

Agiled

PM integrated with business operations. Kanban, Gantt, list, and calendar views. Dependencies, milestones, subtasks. CRM deals convert to projects. Proposals auto-create projects. Time flows into invoices. No resource scheduling. Workflow automation triggers actions on pipeline changes, task updates, and invoice events — reducing manual handoffs between sales, delivery, and billing.

Verdict

Avaza's resource scheduling is a meaningful advantage for agencies managing team capacity. Agiled's business integration (CRM, proposals, invoicing) covers more of the workflow. Choose Avaza if resource allocation and capacity planning are daily priorities. Choose Agiled if the full client lifecycle (lead → proposal → contract → project → invoice) matters more than granular resource views.

Invoicing and financial management

Avaza

Mature invoicing with extensive payment support. Avaza's invoicing includes quotes that convert to invoices, recurring and retainer invoicing, auto-charge for payment automation, supplier bills management, credit notes and returns, multi-currency, and support for PayPal, Stripe, Payoneer, Apple Pay, Google Pay, Visa, Mastercard, American Express, Discover, JCB, Diners Club, and bank transfers.

The breadth of payment gateways and the auto-charge capability make Avaza's invoicing more mature than many competitors. Supplier bills management adds vendor payment tracking alongside client invoicing — a feature most PM tools lack. Credit notes and returns handling support proper accounting for refunds and adjustments. Multi-currency with automatic exchange rates simplifies international client billing.

Agiled

Invoicing connected to CRM and proposals. Multi-currency, recurring billing, payment schedules, and online payment collection. Time-to-invoice conversion. Expense-to-invoice linking. CRM deals track invoice status. Fewer payment gateway options than Avaza.

Verdict

Avaza wins on invoicing maturity — more payment gateways, auto-charge, supplier bills, and credit notes. Agiled wins on invoicing context — connection to CRM deals, proposals, and the full client lifecycle.

Expense management

Avaza

Expense tracking with receipt digitization. Snap photos of receipts and email them directly to Avaza. Expense approvals create accountability. Recurring expenses automate regular costs. Expenses link to projects for profitability tracking. This is a well-designed expense workflow.

Agiled

Basic expense management. Expense tracking with categories, project linking, and reporting. No receipt digitization via photo/email.

Verdict

Avaza wins on expense management. The receipt digitization and approval workflows are more mature.

Receipt digitization in detail

Avaza's receipt workflow: team members snap a photo of a receipt with their phone and email it to a unique Avaza address, or upload via the web/mobile app. Avaza extracts key data (vendor, amount, date) and attaches the image to the expense record. Approvers see the receipt image when reviewing — no more lost paper receipts. Recurring expenses (e.g., monthly software subscriptions) can be set up once and auto-create expense entries. Expenses link to projects for profitability tracking. This workflow is particularly valuable for agencies with consultants or remote staff who incur expenses on client work.

Time tracking

Avaza

One-click tracking with timesheets. Track time from every screen. Optional timesheet approval workflows. Flexible per-project, per-user rates. Billing and reporting integration. Time data connects to invoicing and project budgets.

Agiled

Time tracking with invoicing. Task-level tracking with one-click timers. Billable rates per user/project. Automatic invoice population from tracked time. Time feeds project budgets.

Verdict

Comparable. Both handle time tracking well and connect it to invoicing. Avaza adds timesheet approvals. Agiled adds automatic invoice line item generation.

CRM, proposals, contracts, and client portal

Avaza

None of these. No CRM, no proposals (quotes only), no contracts, no client portal.

Agiled

Complete client lifecycle. Full pipeline CRM, AI-assisted proposals, contracts with e-signatures, branded client portal.

Verdict

Agiled wins on every client-facing feature.

HR, payroll, and scheduling

Avaza

None. No HR, payroll, or appointment scheduling. Resource scheduling handles team capacity but not client booking.

Agiled

All included. HR with employee management and payroll, scheduling with booking pages.

Verdict

Agiled wins.

AI features and automation

Avaza

No AI. Limited automation. Avaza includes recurring invoices and recurring expenses but no visual workflow builder or AI features.

Agiled

AI agents and workflow automation. Proposal drafting, email writing, report generation. Workflow automation across CRM, projects, and invoicing.

Verdict

Agiled wins on both AI and automation. Avaza's automation is limited to recurring transactions (invoices, expenses). Agiled's workflow automation spans CRM, projects, and invoicing — for example, when a deal moves to "Won," create a project and send a proposal. AI-assisted proposal drafting and email generation reduce manual work for client-facing teams. Avaza has no AI roadmap visible.

Pricing comparison

Feature	Agiled	Avaza
Free plan	1 user, unlimited projects	5 projects, 10 customers, 5 invoices/mo
Entry plan	$30/month (3 users)	$11.95/month (2 timesheet users)
Mid-tier	$60/month (10 users)	$47.95/month (10 timesheet users) + add-on fees
10-person team	$60/month	~$90-120/month (depending on modules)
CRM	All paid plans	Not available
Proposals/contracts	All paid plans	Not available
Client portal	All paid plans	Not available
HR/payroll	Included	Not available
Resource scheduling	Not available	Included
Receipt digitization	Not available	Included
Supplier bills	Not available	Included
Auto-charge	Not available	Included
AI	Included	Not available

Total cost for a 10-person service agency

Avaza stack	Monthly cost
Avaza Business (10 users)	~$120/month
CRM (Pipedrive)	$490/month
Proposals (Proposify)	$49/month
HR (BambooHR)	~$150/month
Total	~$809/month

Agiled stack	Monthly cost
Agiled Pro (10 users)	$60/month
Total	$60/month

Avaza alone is more affordable than Agiled for PM + time + expenses + invoicing when you do not need CRM, proposals, or HR. But service agencies typically need at least CRM and proposals — and adding those tools makes the total stack 13x more expensive than Agiled. The break-even: if you already have and will keep Pipedrive (or similar) and Proposify, and do not need HR, Avaza's PM+invoicing+expenses stack may be sufficient. If you want one platform for the full client lifecycle, Agiled is the lower total cost.

User reviews and ratings

Platform	Agiled	Avaza
G2	4.7/5	4.6/5
Capterra	4.7/5	4.7/5

Common Avaza complaints

Steep learning curve. Users report a complicated interface that is difficult to navigate for new users. The modular design with separate user limits per feature adds configuration complexity. New team members often need dedicated training; the learning curve is cited in multiple G2 and Capterra reviews as a barrier to adoption.

Basic time tracking. Despite being a core feature, the time tracking lacks GPS tracking, overtime calculations, and break tracking. Field service teams and businesses with strict labor compliance needs may find the time tracking insufficient. The one-click timer and timesheet entry work well for office-based teams.

Restrictive free plan. Limited to 5 projects, 10 customers, and 5 invoices/month — barely enough for evaluation. Teams that want to test Avaza with real client data quickly hit limits. The free plan does not include resource scheduling or full team chat, so you cannot evaluate those features without upgrading.

Modular pricing complexity. Each module has separate user limits. Adding a user to timesheets costs $7/month, but they may also need admin access ($7 more) or resource scheduling ($7 more). Costs compound per module. Users report surprise at the final bill when adding team members across multiple modules — the base plan price does not reflect total cost for full-featured teams.

Limited CRM. Avaza has customer records for invoicing but no deal pipelines, lead scoring, or sales automation. Businesses that need to track opportunities from lead to close must use a separate CRM and accept manual data handoff.

Detailed reporting comparison

Avaza's 50+ reports

Avaza provides extensive reporting across projects, time, expenses, invoicing, and resources. Report categories include:

• Project reports — project profitability, budget vs. actual, task completion, project status, milestone tracking
• Time reports — timesheet summary, time by project, time by user, billable vs. non-billable breakdown, time export for payroll
• Expense reports — expense summary, expense by project, expense by category, receipt audit trail
• Invoicing reports — invoice aging, revenue by customer, payment history, quote conversion rates
• Resource reports — team utilization, capacity planning, workload distribution, leave and availability

Reports are customizable — filter by date range, project, customer, or user. Export to CSV or PDF. Scheduled reports can email stakeholders automatically. For project-based agencies that need to answer "which projects are profitable?" or "how utilized is our team?", Avaza's reporting depth is a significant advantage.

Agiled reporting

Agiled provides cross-module reporting — CRM pipeline analytics, project status, invoice aging, and time tracking summaries. The reporting is sufficient for day-to-day visibility but does not match Avaza's 50+ report library or the depth of resource utilization and project profitability analysis.

Verdict

Avaza wins on reporting. The breadth and customization of reports suit data-driven agencies. Agiled covers core metrics; Avaza supports advanced operational analysis.

Resource scheduling in detail

Avaza

Avaza's resource scheduling is a standout feature. The scheduling view shows team members on one axis and time (days/weeks) on the other. Drag-and-drop assigns people to projects and tasks. Team availability factors in leave, holidays, and existing allocations — so you see real capacity, not just a calendar. Leave management lets team members request time off; approvals update the schedule. The system prevents over-allocation and supports "what-if" planning. For agencies managing 5–50 people across multiple projects, this eliminates spreadsheets for capacity planning.

Agiled

Agiled does not include resource scheduling with team availability or drag-and-drop allocation. Project assignment exists at the task level, but there is no unified view of who is working on what and when. Teams that need resource scheduling must use Agiled for other features and a separate tool (e.g., Float, Resource Guru) for capacity planning.

Verdict

Avaza wins decisively on resource scheduling. It is one of the few PM+invoicing tools that combines project management with true resource capacity planning.

Team chat and collaboration

Avaza

Avaza includes team chat — real-time messaging, group channels, and the ability to add external contacts (clients, contractors) to conversations. Chat can be scoped to projects. File sharing within chat. This reduces the need for a separate Slack or Teams subscription for internal communication. The chat is functional rather than feature-rich — no threaded replies, bots, or advanced integrations — but it covers basic team coordination.

Agiled

Agiled does not include team chat. Communication happens via task comments, client portal messaging, and external tools. Teams using Agiled typically use Slack, Microsoft Teams, or email for internal chat.

Verdict

Avaza wins on built-in team chat. For teams that want fewer tools, Avaza consolidates PM, time, expenses, invoicing, and chat in one platform.

Expanded invoicing comparison

Capability	Avaza	Agiled
Quotes/estimates	Yes, convert to invoices	Proposals (different format)
Recurring invoices	Yes	Yes
Retainer billing	Yes	Payment schedules
Auto-charge	Yes — automatic payment collection	No
Supplier bills	Yes — vendor payment tracking	No
Credit notes	Yes	Yes
Payment gateways	12+ (PayPal, Stripe, Payoneer, Apple Pay, Google Pay, cards, bank transfer)	Core gateways
Multi-currency	Yes	Yes
Time-to-invoice	Yes	Yes
Expense-to-invoice	Yes	Yes

Avaza's auto-charge is valuable for retainer clients — set up once and payments run automatically. Supplier bills let you track vendor invoices alongside client invoices for a fuller P&L view. The 12+ payment gateways support global clients with varied payment preferences. Agiled's invoicing is integrated with CRM and proposals — you see the full client context when creating invoices — but lacks auto-charge and supplier bills.

Security and compliance

Avaza

Avaza uses SSL encryption for data in transit and stores data on secure cloud infrastructure. The platform does not publish SOC 2 or ISO 27001 certification. Two-factor authentication (2FA) is available for account security. Role-based access controls let admins restrict user access by module. Avaza supports data export for compliance and backup. Data residency is not clearly documented for EU-specific requirements.

Agiled

Agiled provides standard SaaS security — encryption, secure authentication, role-based access. No published SOC 2 or ISO certification. Suitable for typical SMB use.

Verdict

Both platforms provide adequate security for service businesses. Neither targets heavily regulated industries with extensive compliance documentation. Enterprises with strict compliance needs should evaluate certification status.

Integration ecosystem

Avaza

Avaza integrates with:

• QuickBooks — sync invoices, expenses, and customers
• Xero — two-way sync for accounting
• Zapier — connect to 5,000+ apps (invoices, projects, time)
• Google Calendar — sync project deadlines and events
• Slack — notifications and activity
• API — REST API for custom integrations

The QuickBooks and Xero integrations are strong — many project-based businesses use these for accounting, and Avaza's sync reduces double-entry. Zapier extends connectivity to CRM, HR, and other tools. The integration set is broader than ProofHub's but narrower than enterprise platforms.

Agiled

Agiled offers integrations for payments, calendar, and common business apps. The all-in-one approach reduces integration dependency — CRM, invoicing, and PM live in one system. Teams that need deep accounting sync (QuickBooks, Xero) should verify Agiled's current integration options.

Verdict

Avaza has stronger accounting integrations (QuickBooks, Xero) and Zapier. Agiled's integrated stack reduces the need for integrations overall.

Onboarding and learning curve

Avaza

Avaza's learning curve is steeper than many competitors. Users report that the interface is dense — many features, nested menus, and module-specific navigation. The modular design means understanding which plan includes which features and how user limits apply per module. New users often need 1–2 weeks to feel proficient. The breadth (PM, time, expenses, invoicing, chat, resource scheduling) creates complexity. Documentation and support are adequate. Teams that invest in onboarding see payoff; those expecting instant familiarity may struggle.

Agiled

Agiled's breadth also creates initial learning — CRM, proposals, invoicing, projects, HR. The benefit is unified concepts: deals, proposals, projects, and invoices connect in logical flows. Teams migrating from separate tools often find Agiled simpler long-term. Onboarding typically takes 1–2 weeks for full adoption.

Verdict

Both require investment. Avaza's modular structure adds configuration complexity. Agiled's integrated flow can be easier to internalize once the connections are understood.

The hidden cost: modular pricing breakdown

Avaza's modular pricing can surprise teams. Example: 10-person agency needing full functionality.

Module	Users needed	Avaza cost
Timesheets	10	Included in Business (10 users)
Admin	3	$7 × 3 = $21/month extra if over limit
Resource scheduling	10	$7 × 10 = $70/month extra
Team chat	10	Included
Base Business plan	—	~$47.95/month
Total	—	~$139–209/month (depending on module mix)

Compare to Agiled Pro: $60/month for 10 users with CRM, proposals, contracts, invoicing, PM, HR, and scheduling — no per-module fees. Avaza's modular model benefits teams that need only some modules (e.g., time + invoicing, no resource scheduling). Full-featured teams can pay 2–3x more than the base plan suggests.

When Avaza's modular pricing works

Avaza's pricing is favorable when: (1) you need only a subset of modules (e.g., 5 people on timesheets + invoicing, no resource scheduling), (2) you have a small team where per-user add-ons stay low, or (3) you value the reporting and resource scheduling enough to pay for them. A 3-person agency using time + invoicing + expenses might pay $30–50/month — competitive with Agiled's entry tier. The scale tips when you add more users and more modules. A 15-person team needing full functionality can easily pay $150–200/month on Avaza — still competitive if you value resource scheduling and reporting, but no longer the clear budget winner versus Agiled.

Who should choose Avaza

• Project-based agencies that need strong resource scheduling with team availability tracking
• Businesses with complex invoicing needs — retainer billing, auto-charge, supplier bills, 12+ payment gateways
• Teams that prioritize expense management with receipt digitization and approval workflows
• Companies already using separate CRM and HR that need focused PM, time tracking, and invoicing

Who should choose Agiled

• Service businesses that need CRM, proposals, contracts, invoicing, and PM in one platform
• Agencies that need AI-powered proposal drafting and client communication
• Freelancers that want a free plan with CRM and unlimited projects
• Teams with employees that need HR, attendance, leave, and payroll
• Client-facing businesses that need a branded portal and contract workflows
• Teams that want simpler pricing — $30-120/month for everything vs. modular per-user fees

FAQ

Does Avaza have a CRM?

No. Avaza has customer management for invoicing purposes but no deal pipelines, lead management, sales automation, or revenue forecasting.

Does Avaza have proposals?

Avaza has quotes/estimates that convert to invoices. But there is no interactive proposal builder with AI drafting, rich content, or view tracking.

Is Avaza's invoicing better than Agiled's?

Avaza's invoicing is more mature — 12+ payment gateways, auto-charge, supplier bills, credit notes, and retainer billing. Agiled's invoicing is more integrated — connected to CRM deals, proposals, and the full client lifecycle. Choose based on whether you need invoicing depth (Avaza) or invoicing integration (Agiled). For agencies with many retainer clients, Avaza's auto-charge reduces manual payment follow-up. For agencies that want to see invoice status in the CRM deal view and trigger proposals from the same system, Agiled's integration is stronger.

Does Avaza have a client portal?

No. External contacts can access team chat but there is no branded client portal for invoices, proposals, or project access.

Does Avaza have HR features?

No. No employee management, attendance tracking, leave management, or payroll. Avaza's resource scheduling handles team capacity but not HR operations.

Which has better resource management?

Avaza wins. Drag-and-drop resource scheduling with team availability, leave tracking, and holiday management is a feature Agiled does not have.

What are Avaza's free plan limits?

The free plan includes 5 projects, 10 customers, and 5 invoices per month. Timesheet users are limited. No resource scheduling, no team chat on free. The limits are tight — suitable for evaluation or a solo freelancer with minimal clients. Agiled's free plan offers 1 user with unlimited contacts and projects, better for testing the full platform.

How complex is Avaza's modular pricing?

Each module (timesheets, admin, resource scheduling, chat) has its own user limit. Adding users beyond the plan limit costs $2–7 per user per module per month. A 10-person team needing timesheets, admin, and resource scheduling can pay $90–140/month in add-on fees alone. Agiled's tier pricing is simpler — $30–120/month covers all features for 3–unlimited users with no per-module fees.

Does Avaza integrate with QuickBooks and Xero?

Yes. Avaza offers two-way sync with QuickBooks and Xero — invoices, expenses, and customer data flow between systems. This is valuable for businesses that use these for accounting. Agiled's accounting integration options may differ; verify current support for your accounting software.

Is Avaza's expense management better than Agiled's?

Yes. Avaza includes receipt digitization (snap photos, email receipts to Avaza), expense approval workflows, and supplier bills management. Agiled has basic expense tracking with categories and project linking but no receipt capture or supplier bills. For teams with heavy expense workflows, Avaza is more capable.