Agiled vs Kantata: Complete Comparison (2026)
Agiled and Kantata both run service businesses, but they are built for very different scales. Kantata (formerly Mavenlink + Kimble) is an enterprise professional-services automation (PSA) platform built for large services organizations that need deep resource optimization, project accounting, and business intelligence. Agiled is an all-in-one business management platform for freelancers, agencies, and small-to-mid service teams that want CRM, proposals, contracts, projects, time, invoicing, and a client portal without enterprise overhead.
Kantata is a top-tier PSA used by large consultancies and services firms. It does not publish pricing; every deal is a custom quote, typically $45-$110 per user per month with a hard 50-seat minimum, plus implementation fees commonly $10,000-$30,000 or more. It ships in two architectures: OX (standalone, formerly Mavenlink) and SX (Salesforce-native, formerly Kimble, which requires a separate Salesforce license). Kantata holds about 4.2/5 on G2 and Capterra.
Agiled covers the full client lifecycle: CRM with deal pipelines, proposals with interactive pricing, contracts with e-signatures, project management with Kanban and Gantt, time tracking, invoicing, scheduling, branded client portals, HR, and AI agents. The free plan is a limited single-user workspace. Paid plans start with Starter at $29/month ($24/month billed annually) for solo client operations, and Pro at $69/month ($59/month billed annually) for 3 seats. Agiled holds a 4.7/5 on G2.
This comparison is about fit and scale, not a feature horse race.
Quick comparison (TLDR)
Kantata is genuinely powerful where it counts for large firms: resource management and capacity planning, project accounting and margin tracking, scenario forecasting, and business intelligence across a big portfolio of client work. For a 200-person consultancy optimizing utilization and profitability, that depth is a real, defensible advantage.
But Kantata is enterprise-only by design. There is no public pricing, no free plan, and a hard 50-seat minimum, so a 20-person team still pays for 50 seats, putting the realistic floor around $35,000+ per year before implementation. Onboarding is a multi-month project with five-figure fees, and the SX edition adds Salesforce licensing on top.
Agiled is built for the businesses Kantata prices out. It covers the same lifecycle, sell, deliver, bill, in one tool, with transparent pricing, no seat minimum, and a setup measured in days. It does not match Kantata's enterprise-grade resource optimization and BI, and it is not trying to.
The bottom line: If you are a large services organization that needs deep PSA resource and financial optimization and can absorb a 50-seat, five-figure commitment, Kantata is a serious choice. If you are a freelancer, agency, or small-to-mid team, Agiled gives you the lifecycle without the enterprise floor.
Key differences at a glance
- Target scale: Kantata is enterprise PSA. Agiled is for SMBs and growing agencies.
- Pricing transparency: Kantata is quote-only. Agiled publishes its prices.
- Seat minimum: Kantata requires 50 seats. Agiled has none.
- Setup: Kantata is a multi-month implementation with fees. Agiled is self-serve in days.
- Resource/financial depth: Kantata's PSA analytics are deeper. Agiled covers the practical essentials.
- CRM + client portal: Agiled includes a sales CRM and branded portal in the base product.
Resource management and project accounting
Kantata
Best-in-class for large firms. Kantata's resource management, capacity planning, utilization, project accounting, and BI are its core strength, designed to optimize margins across a large, complex services portfolio. This is where Kantata earns its enterprise positioning.
Agiled
Practical project and budget tools. Agiled includes projects with Kanban and Gantt, time tracking, project budgets, and profitability basics. It covers what most small and mid-sized teams need, but not enterprise-grade resource optimization or deep PSA analytics.
Verdict
Kantata wins for large-scale resource and financial optimization. Agiled wins for teams that need solid project and budget management without enterprise complexity.
CRM, proposals, and client portal
Kantata
PSA-focused, lighter on front office. Kantata centers on delivery and financials. The SX edition leans on Salesforce for CRM; OX is delivery-first. Proposals, e-signed contracts, and a branded client portal are not its headline strengths.
Agiled
Full front-to-back lifecycle. Agiled includes a sales CRM with pipelines, a proposal builder with interactive pricing, contracts with e-signatures, and a branded client portal, then flows into projects, time, and invoicing.
Verdict
Agiled wins for businesses that want sales, proposals, and a client portal built in. Kantata expects CRM to live in Salesforce (SX) or a separate system.
Invoicing and billing
Kantata
Deep project billing. Kantata handles complex project billing, rate cards, and revenue recognition suited to large services contracts, often integrated with an ERP.
Agiled
Built-in invoicing and payments. Agiled includes invoices, estimates, recurring billing, multi-currency, and online payments through Stripe and PayPal at standard rates, tied to projects and time.
Verdict
Kantata goes deeper on enterprise revenue recognition; Agiled covers practical invoicing and payments that small and mid-sized firms actually use.
Pricing comparison
| Feature | Agiled | Kantata |
|---|---|---|
| Free plan | Yes: limited 1-user workspace | No |
| Pricing transparency | Published | Custom quote only |
| Entry cost | Starter: $29/month ($24 annual), 1 seat | ~$45-110/user/month, 50-seat minimum |
| Seat minimum | None | 50 seats |
| Realistic floor | $29/month | ~$35,000+/year (50 seats) |
| Implementation fees | None | ~$10,000-$30,000+ |
| CRM | Included | Via Salesforce (SX) or separate |
| Proposals/contracts | Included with e-sign | Not a core strength |
| Client portal | Branded portal | Limited |
| Resource management / BI | Practical | Enterprise-grade |
Total cost analysis
Small agency (3-10 people):
- Kantata is not a realistic option: the 50-seat minimum alone is ~$35,000+/year before implementation.
- Agiled Pro ($69/month for 3 seats) or a higher plan covers the lifecycle for a fraction of that.
Mid-sized firm (20-40 people):
- Kantata still bills against the 50-seat floor plus five-figure onboarding, so you pay for seats you do not fill.
- Agiled scales by plan and seats with no minimum and no implementation fee.
Large services org (75+ people optimizing margins):
- Kantata's resource and financial depth can justify the investment if utilization and profitability optimization are mission-critical.
- Agiled covers the lifecycle but is not an enterprise PSA replacement at that scale.
The honest read: Kantata and Agiled rarely compete for the same buyer. Below ~50 active users, Kantata's seat minimum and implementation cost make it impractical, and Agiled is the obvious fit. Above that, if deep PSA optimization is the priority, Kantata earns its place.
User reviews and ratings
| Platform | Agiled | Kantata |
|---|---|---|
| G2 | 4.7/5 | ~4.2/5 (~1,500 reviews) |
| Capterra / GetApp | N/A | ~4.2/5 (~625 reviews) |
Kantata is respected for resource management and reporting depth once implemented, with reviewers noting strong day-to-day value after onboarding stabilizes. The most common complaints are cost, value-for-money for smaller organizations, add-on module fees, and implementation effort. Agiled's G2 rating (4.7/5) reflects satisfaction with all-in-one breadth and accessible pricing for smaller teams.
Who should choose Kantata
- Large consultancies and services firms (50+ users) that need enterprise resource optimization and project accounting.
- Salesforce-centric organizations that want a Salesforce-native PSA (SX).
- Teams where utilization and margin optimization justify a five-figure platform investment.
Who should choose Agiled
- Freelancers, agencies, and small-to-mid service teams that want the full client lifecycle in one tool.
- Businesses that need transparent pricing with no seat minimum or implementation fee.
- Teams that want CRM, proposals, contracts, and a client portal built in.
Who should NOT choose Kantata
- Small and mid-sized teams that cannot justify a 50-seat minimum and five-figure onboarding.
- Buyers who want to evaluate and start quickly with transparent, self-serve pricing.
Who should NOT choose Agiled
- Large enterprises that need deep PSA resource optimization and revenue recognition at portfolio scale.
FAQ
How much does Kantata cost?
Kantata does not publish pricing; every quote is custom. Independent estimates put it at roughly $45-$110 per user per month with a hard 50-seat minimum, so the realistic floor is around $35,000+ per year, plus implementation fees commonly $10,000-$30,000 or more. The SX (Salesforce-native) edition also requires a separate Salesforce license. Agiled publishes its pricing starting at $29/month ($24 annual) with no seat minimum.
Can Agiled replace Kantata?
For small and mid-sized service businesses, yes: Agiled covers CRM, proposals, contracts, projects, time, invoicing, and a client portal in one tool. For large organizations that depend on Kantata's enterprise resource optimization and project accounting, Agiled is not a like-for-like PSA replacement at that scale.
Does Kantata have a seat minimum?
Yes, 50 seats. A 20-person team still pays for 50 seats, which is the main reason Kantata is impractical for small and mid-sized firms. Agiled has no seat minimum.
What is the difference between Kantata OX and SX?
OX is the standalone platform (formerly Mavenlink) on Kantata's own infrastructure. SX is Salesforce-native (formerly Kimble) and requires an active Salesforce license on top of the Kantata quote. Capabilities and pricing differ between the two.
Is Agiled cheaper than Kantata?
For any team under ~50 users, dramatically. Kantata's 50-seat minimum and implementation fees put it in the tens of thousands per year, while Agiled starts at $29/month with no minimum and no onboarding fee.
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