Agiled vs Teamleader: Complete Comparison (2026)

Agiled and Teamleader Focus both aim to be all-in-one platforms for small businesses — but they serve different markets and cover different feature depths. Teamleader Focus is a European-focused platform combining CRM, invoicing, and project management for SMBs. Agiled is a global business management platform with CRM, proposals, contracts, invoicing, project management, HR, and AI.

Teamleader Focus promises "just one platform to run your whole business" and serves 34,000+ European clients. The platform includes CRM with contact management and sales pipelines, invoicing with European e-invoicing via Peppol, quotations with online signing, time tracking, expense tracking (Grow+), and project management (paid add-on at €35-45/month). Available in Dutch, French, German, Italian, and Spanish. The Smart plan starts at €37.50/user/month (with introductory discount). Teamleader also offers Orbit for larger agencies (20+ employees). Teamleader holds a 4.2/5 on Trustpilot with 236 reviews.

Agiled covers the full business lifecycle — CRM with pipeline management, proposals, contracts, invoicing, project management with Kanban and Gantt, time tracking, scheduling, client portals, HR, payroll, expense tracking, and AI agents. Free plan for 1 user. Paid plans start at $30/month for 3 users.

Quick comparison (TLDR)

Teamleader Focus is well-designed for European SMBs. The CRM includes contact management, interaction timelines, and sales pipelines (1-unlimited depending on plan). Invoicing supports European e-invoicing via the Peppol network — a requirement for businesses selling to European governments and enterprises. Quotations with online signing create a basic proposal workflow. Time tracking connects billable hours to customers. The European localization (languages, currencies, tax compliance) is a genuine advantage for EU-based businesses.

But Teamleader's pricing is high for what you get. The Smart plan at €37.50/user/month (discounted) lacks automatic payment reminders, recurring invoices, expense tracking, margin calculations, and multiple quotations per deal — features most businesses consider essential. The Grow plan at €49.50/user/month unlocks these basics. The Flow plan at €67.50/user/month adds financial forecasting and leave management. Project management is a paid add-on at €35-45/month on top of per-user pricing. A 10-person team on Grow with project management pays approximately €540/month (~$590/month).

There are no proposals beyond basic quotations — no interactive proposals with AI drafting, rich content, or view tracking. No contracts with e-signatures. No client portal. No HR beyond basic leave management (Flow only). No payroll. No AI features. Limited expense tracking (Grow+ only). The feature gating between tiers locks essential functionality behind expensive upgrades.

Agiled includes CRM, proposals with AI, contracts, invoicing, Gantt charts, time tracking, scheduling, client portal, HR, payroll, and expense tracking at $30-120/month. No European e-invoicing via Peppol. Less European localization.

The bottom line: Teamleader Focus is the right choice for European SMBs that need Peppol e-invoicing, EU localization, and a combined CRM-invoicing-quotation tool. Agiled is the right choice for service businesses worldwide that need complete business management at a lower price point with broader feature coverage. The decision often comes down to one question: do you need Peppol? If yes, Teamleader is the compliant option. If no, Agiled's 10x lower cost and broader features (proposals, contracts, HR, client portal, AI) make it the better value for most service businesses.

Key differences at a glance

• European e-invoicing: Teamleader supports Peppol. Agiled does not.
• Proposals: Agiled includes AI-assisted proposals with interactive pricing. Teamleader has basic quotations only.
• Contracts: Agiled includes contracts with e-signatures. Teamleader has no contract management.
• Client portal: Agiled includes a branded portal. Teamleader does not.
• HR/payroll: Agiled includes HR, attendance, leave, payroll. Teamleader has basic leave management (Flow only).
• Project management: Both offer PM. Teamleader charges it as a €35-45/month add-on. Agiled includes it on all plans.
• AI: Agiled includes AI agents. Teamleader has no AI.
• Pricing: Teamleader charges €37.50-67.50/user/month. Agiled charges $30-120/month for 3-unlimited users.
• CRM: Both include CRM. Teamleader limits pipelines by plan (1-unlimited). Agiled includes full CRM on all paid plans.
• Localization: Teamleader supports European languages and compliance. Agiled focuses on English with multi-currency.

CRM and sales

Teamleader

European SMB CRM. Contact and company management, customer interaction timeline, document management, shared calendar, and sales pipelines. The Smart plan includes 1 pipeline. Grow adds 2 pipelines. Flow provides unlimited pipelines. Automatic follow-ups require Grow or Flow.

The CRM is functional for small sales teams — tracking customer interactions, managing deals through stages, and forecasting revenue from pipeline data. Mobile app access keeps field teams connected.

Agiled

Full pipeline CRM. Contacts, companies, customizable deal pipelines (unlimited), revenue tracking, forecasting, activity timeline, email integration, pipeline automation, and reporting dashboards. Deals convert to projects. No pipeline limits on any paid plan.

Verdict

Both offer CRM. Agiled provides unlimited pipelines and pipeline automation on all paid plans. Teamleader limits pipelines by tier and charges more per user.

Invoicing

Teamleader

European e-invoicing specialist. Invoicing with Peppol e-invoicing (send and receive electronic invoices via European standards), credit notes, advance invoicing, pro forma invoices, multi-currency, time/materials invoicing, periodic invoicing, and product management. QR code payments (Grow+). Automatic payment reminders (Grow+). Recurring invoices (Grow+). Financial forecasting (Flow only).

The Peppol integration is Teamleader's strongest differentiator — mandatory for businesses invoicing European government agencies and increasingly common for B2B transactions across the EU.

Agiled

Global invoicing. Multi-currency, recurring billing, payment schedules, online payment collection, time-to-invoice conversion, expense-to-invoice linking. No Peppol e-invoicing.

Verdict

Teamleader wins for European e-invoicing. Agiled wins for global invoicing with CRM integration. Choose based on your primary market.

Project management

Teamleader

Paid add-on. Project management is not included in any base plan — it costs €35-45/month extra. Features include project templates, custom filters, deadline tracking, and budget management. The PM is basic compared to dedicated tools — no Gantt charts with dependencies, no Kanban boards in the base PM module, no resource capacity planning. The Planning add-on is designed for simple project tracking rather than complex delivery. Teams that need advanced PM (critical path, resource leveling, financial project tracking) may find the add-on insufficient and consider a dedicated PM tool alongside Teamleader for CRM and invoicing.

Agiled

Included on all plans. Kanban, Gantt with dependencies, milestones, list, calendar views. Dependencies, subtasks, custom fields. Workflow automation. CRM deal-to-project conversion. Time-to-invoice flow.

Verdict

Agiled wins. PM is included at no extra cost with more features. Teamleader charges extra for basic PM.

Proposals, contracts, and client portal

Teamleader

Basic quotations. Teamleader includes quotations with branding, multiple currencies, and online signing. Quotations can convert to invoices. But there are no interactive proposals with AI drafting, rich content blocks, or view tracking analytics. No contract management. No client portal.

Agiled

Full client-facing workflow. AI-assisted proposals, contracts with e-signatures, branded client portal.

Verdict

Agiled provides a more complete client-facing workflow. Teamleader's quotations handle basic needs but lack the sophistication of interactive proposals.

Time tracking and expenses

Teamleader

Time tracking on all plans. Expenses on Grow+. Time tracking connects billable hours to customers and invoices. Expense tracking (Grow+) includes receipt scanning, status tracking, approval workflows, project linking, and profit/loss analysis.

Agiled

Both on all paid plans. Time tracking with invoicing. Expense tracking with categories and project linking. No receipt scanning via photo.

Verdict

Teamleader's expense tracking (Grow+) has better receipt scanning and approval workflows. Agiled includes both features at a lower price point without tier restrictions.

HR, payroll, and AI

Teamleader

Minimal HR. No payroll. No AI. Leave management is available on the Flow plan (€67.50/user/month) only. No employee database, attendance tracking, payroll, or AI features. The Flow plan's leave management lets team members request time off and managers approve — useful for capacity planning but not a full HR system. Businesses with employees need a separate HR/payroll tool (e.g., SD Worx, Personio) — adding cost and complexity. Teamleader does not integrate deeply with European payroll providers.

Agiled

Full HR and AI. Employee management, attendance, leave, payroll, AI agents for proposals and emails.

Verdict

Agiled wins on both HR and AI.

Pricing comparison

Feature	Agiled	Teamleader Focus
Free plan	1 user, CRM, projects	14-day trial only
Entry plan	$30/month (3 users)	~€112/month (3 users, Smart)
10-person team	$60/month	~€495/month (Grow) + PM add-on
CRM	All paid plans	All plans (pipelines limited)
Invoicing	All paid plans	All plans (reminders Grow+)
E-invoicing (Peppol)	Not available	All plans
Project management	All paid plans	Add-on (€35-45/month)
Proposals	AI-assisted	Basic quotations
Contracts	Included	Not available
Client portal	All paid plans	Not available
HR/payroll	Included	Leave only (Flow)
AI	Included	Not available

Total cost for 10 users

Platform	Monthly cost
Teamleader Grow (10 users) + PM add-on	€540/month ($590)
Agiled Pro (10 users)	$60/month

Agiled costs approximately 10x less than Teamleader for 10 users with more features.

The hidden cost: full Teamleader stack

A 10-person European agency needing CRM, invoicing, project management, and basic proposals might configure Teamleader as follows:

Component	Monthly cost
Teamleader Grow (10 users @ €49.50)	€495
Planning add-on (PM)	€40
Lead capture (optional)	€25
Total	€560/month ($612)

The same team on Agiled Pro pays $60/month — CRM, invoicing, PM, proposals, contracts, client portal, HR, and payroll included. Teamleader's value is Peppol and EU localization; if those are not mandatory, the cost difference is difficult to justify. For EU businesses that must use Peppol (e.g., government contractors), Teamleader is the compliant choice. For everyone else, Agiled offers more features at a fraction of the cost.

User reviews

Platform	Agiled	Teamleader
G2	4.7/5	4.0/5
Trustpilot	—	4.2/5 (236 reviews)

Common Teamleader complaints

Module connectivity. Users report that not all features work seamlessly together — the "all-in-one" promise has gaps where modules do not integrate properly. For example, project data and CRM data may not sync as expected; switching between modules can feel disjointed. The platform feels like several tools bolted together rather than a unified system.

Feature gating. Essential features (payment reminders, recurring invoices, expense tracking) are locked behind Grow/Flow tiers. The Smart plan at €37.50/user lacks functionality most businesses need from day one — forcing an upgrade to Grow (€49.50) or Flow (€67.50). Users feel the entry tier is a teaser rather than a usable plan.

High per-user cost. At €37.50-67.50/user/month, Teamleader is expensive for what it provides. 10 users on Grow costs nearly €500/month before adding PM. Compare to Agiled at $60/month for 10 users with more features. The value proposition is hard to justify for cost-sensitive SMBs unless Peppol or EU localization is mandatory.

Add-on fatigue. Project management, lead capture, shared inbox — each costs extra. The total bill grows quickly. Users report feeling nickel-and-dimed for features that competitors include in base plans.

Decision matrix: when to choose which

Scenario	Recommended choice
EU business, must use Peppol	Teamleader
EU business, Peppol not required	Agiled (lower cost, more features)
Global business, EU clients	Agiled (unless Peppol mandatory for those clients)
Need proposals with AI and tracking	Agiled
Need contracts and e-signatures	Agiled
Need client portal	Agiled
Need HR and payroll	Agiled
Need project management	Agiled (included) vs. Teamleader (add-on)
Small EU team (2-5), basic CRM + invoicing	Either; Teamleader if Peppol/localization critical
10+ person team, cost-sensitive	Agiled (10x cheaper)

The Peppol requirement is the primary driver for Teamleader. Without it, Agiled's value proposition is stronger for most service businesses — lower cost, more features, and no add-on fees for core capabilities. EU businesses should evaluate whether their client base and regulatory environment actually require Peppol before committing to Teamleader's higher pricing.

Expanded CRM comparison

Teamleader CRM in detail

Teamleader's CRM includes contact and company management with custom fields, interaction timelines (calls, emails, meetings), document storage per contact, shared calendar, and sales pipelines. The Smart plan allows 1 pipeline; Grow allows 2; Flow allows unlimited. Automatic follow-up reminders require Grow or Flow. The CRM is designed for European SMB sales processes — straightforward deal stages, no complex automation. Mobile app access supports field sales. The limitation: pipeline count is gated by plan, and advanced features (lead scoring, revenue forecasting, pipeline analytics) are basic compared to dedicated CRM tools.

Agiled CRM in detail

Agiled provides unlimited pipelines on all paid plans, pipeline automation (e.g., auto-assign, stage-based triggers), revenue forecasting, activity timeline with email integration, and reporting dashboards. Deals convert to projects with one click. The CRM is more flexible for teams that need multiple sales processes (e.g., product sales vs. service sales) or want automation without upgrading tiers.

Verdict

Both offer functional CRM. Agiled provides unlimited pipelines and automation on all plans. Teamleader limits pipelines by tier and charges more per user. For European businesses that need EU-localized CRM with Peppol-connected invoicing, Teamleader fits. For global teams that want lower cost and more flexibility, Agiled fits.

Invoicing and Peppol e-invoicing in detail

Teamleader and Peppol

Peppol is a European e-invoicing network that enables structured electronic invoice exchange between businesses and government agencies. Many EU countries mandate Peppol for B2G (business-to-government) invoicing, and large enterprises increasingly require it for B2B. Teamleader supports sending and receiving invoices via Peppol — a significant advantage for Belgian, Dutch, German, French, and other EU businesses that sell to government or large corporates.

Teamleader's invoicing also includes: credit notes, advance invoicing, pro forma invoices, multi-currency, time/materials invoicing, periodic invoicing, product catalog management. Grow+ adds QR code payments (popular in Belgium/Netherlands), automatic payment reminders, and recurring invoices. Flow adds financial forecasting. The invoicing is tightly integrated with the CRM — invoice status visible on contact records. Time tracked on projects can be converted to invoice line items, linking delivery to billing. For European businesses that need to comply with local VAT rules and invoice formats, Teamleader handles the complexity.

Agiled invoicing

Agiled offers multi-currency, recurring billing, payment schedules, online payment collection, time-to-invoice conversion, and expense-to-invoice linking. No Peppol support. Agiled serves global markets; EU-specific e-invoicing compliance is not a focus.

Verdict

Teamleader wins for European e-invoicing. Agiled wins for global invoicing with CRM integration. If Peppol is mandatory for your business, Teamleader is the clear choice. If not, Agiled's lower cost and broader feature set may be preferable.

Add-on pricing and total cost breakdown

Teamleader add-ons

Teamleader charges for many features as add-ons on top of per-user pricing:

Add-on	Monthly cost
Project management (Planning)	€35–45/month
Lead capture	€25/month
Shared inbox	€60/month
Document signing	Varies
Extra pipelines (Smart plan)	Upgrade to Grow

A 10-person team on Grow (€49.50/user = €495) plus Planning (€40) pays ~€535/month (~$585). Adding lead capture and shared inbox pushes the total higher. The add-on model means the "all-in-one" promise comes with a la carte pricing — essential features like PM cost extra.

Agiled pricing

Agiled includes project management, proposals, contracts, client portal, HR, and payroll on all paid plans. No add-ons for core features. A 10-person team pays $60/month (Pro plan).

Verdict

Teamleader's add-on model increases total cost significantly. Agiled's inclusive pricing is 10x lower for comparable team sizes.

Quotations vs. proposals: expanded comparison

Teamleader quotations

Teamleader's quotations support branding, multiple currencies, line items, and online signing. Quotations convert to invoices when accepted. The workflow is: create quote → send to client → client signs online → convert to invoice. This covers basic sales documentation. What Teamleader lacks: interactive proposal builder with drag-and-drop blocks, AI-assisted drafting, view tracking (who opened, when), or rich content (videos, embedded pricing tables). Quotations are functional but not sophisticated.

Agiled proposals

Agiled includes interactive proposals with AI drafting from client history, customizable blocks, view tracking, and e-signatures. Proposals can auto-create projects when signed. The proposal workflow is more advanced — suitable for agencies that send 10+ proposals per month and want to track engagement and close rates.

Verdict

Teamleader's quotations handle basic needs. Agiled's proposals support advanced sales workflows. For simple "send a quote and get it signed" flows, both work. For proposal-heavy agencies that want AI, tracking, and rich content, Agiled wins. Agencies sending 5+ proposals per month will benefit from Agiled's view tracking and AI drafting; agencies sending occasional quotes may find Teamleader's simpler workflow sufficient.

Localization advantages

Teamleader

Teamleader is built for European SMBs. Available in Dutch, French, German, Italian, and Spanish. Currency support for EUR and other European currencies. Tax compliance for Belgian, Dutch, and other EU jurisdictions. Peppol e-invoicing for EU B2B and B2G. The platform understands European business practices — VAT handling, invoice formats, payment terms. For EU-based businesses selling primarily in Europe, this localization is valuable.

Agiled

Agiled serves a global market. Multi-currency support. English-focused interface with translation support for other languages. Less EU-specific compliance (no Peppol, no EU tax presets). Suitable for businesses selling internationally or primarily outside Europe.

Verdict

Teamleader wins for European localization. Agiled wins for global flexibility. Choose based on your primary market.

Integration ecosystem

Teamleader

Teamleader promotes 230+ integrations via its marketplace — accounting (Exact, Twinfield, etc.), email, calendar, payment providers, and more. The integration set is strong for European accounting software and business tools. Zapier connectivity extends to thousands of apps. API access for custom integrations. European businesses using local accounting software (e.g., Belgian, Dutch) will find native connectors. The breadth of integrations partly offsets the add-on pricing — teams can extend Teamleader with specialized tools rather than switching platforms. Agiled's all-in-one approach reduces integration needs but may require workarounds for niche European tools.

Agiled

Agiled offers integrations for payments, calendar, and common business apps. The all-in-one approach reduces integration dependency. Teams that need specific European accounting or local tool integrations should verify Agiled's current options.

Verdict

Teamleader has a broader integration ecosystem, especially for European tools. Agiled's integrated stack reduces the need for many integrations.

Security and compliance

Teamleader

Teamleader stores data in European data centers (EU GDPR compliance). The platform follows European data protection standards. No published SOC 2 or ISO 27001 certification. Two-factor authentication available. Role-based access controls. Suitable for EU businesses with data residency requirements.

Agiled

Agiled provides standard SaaS security. No published SOC 2 or ISO certification. Data residency may vary. Suitable for typical SMB use globally.

Verdict

Teamleader has an edge for EU data residency and GDPR alignment. Both provide adequate security for SMBs. For businesses handling sensitive client data under GDPR, Teamleader's European data centers and EU-focused compliance may be preferable. Agiled serves global markets with standard SaaS security — sufficient for most SMBs outside regulated industries.

Onboarding and learning curve

Teamleader

Teamleader's interface is clean and familiar to European SMB users. The CRM-invoicing-quotation flow is logical. New users can create contacts, deals, and invoices within a day. The main complexity is understanding plan limits (pipelines, features by tier) and add-on pricing. Documentation and support are available in multiple European languages. Migration from spreadsheets or legacy tools is straightforward.

Agiled

Agiled's breadth creates more initial learning — CRM, proposals, invoicing, projects, HR. The benefit is unified concepts and lower cost. Onboarding typically takes 1–2 weeks. Teams migrating from separate tools often find Agiled simpler long-term because they no longer switch between CRM, invoicing, and PM applications. The deal-to-project-to-invoice flow becomes intuitive once learned.

Verdict

Teamleader is easier to learn for EU-focused teams already familiar with European business software. Agiled requires more upfront investment but offers more features at lower cost. Both platforms provide documentation and support; the main difference is scope — Teamleader's narrower focus (CRM + invoicing + quotations) vs. Agiled's full business stack.

Who should choose Teamleader

• European SMBs that need Peppol e-invoicing for EU compliance
• Belgian, Dutch, German, French, Italian, or Spanish businesses that need localized software
• Small teams (2-5 people) that need basic CRM + invoicing in a European tool
• Companies that invoice EU government agencies or large enterprises via Peppol
• Businesses with strict EU data residency requirements that prefer European data centers
• Teams already using European accounting software (Exact, Twinfield) with native Teamleader integrations

Who should choose Agiled

• Global service businesses that need complete business management
• Agencies that need AI proposals, contracts, client portal, and invoicing in one platform
• Teams of 5+ people where Agiled's pricing is 5-10x cheaper than Teamleader
• Businesses with employees that need HR, payroll, and attendance tracking
• Freelancers that want a free plan with CRM and unlimited projects
• Cost-conscious SMBs that cannot justify €500+/month for CRM and invoicing when Agiled offers more at $60/month

FAQ

Does Teamleader have proposals?

Teamleader has quotations with online signing — but not interactive proposals with AI drafting, drag-and-drop blocks, or view tracking. Agiled includes full proposal capabilities.

Does Teamleader include project management?

PM is a paid add-on (€35-45/month) on top of per-user pricing. The Planning add-on provides project templates, custom filters, deadline tracking, and budget management — but no Gantt charts with dependencies or Kanban boards. Agiled includes PM with Gantt, Kanban, dependencies, and milestones on all plans at no extra cost.

Is Teamleader only for European businesses?

Teamleader is designed for European SMBs with localized languages, Peppol e-invoicing, and EU compliance. Non-European businesses may find the localization less relevant. Agiled serves a global market.

Does Teamleader have a client portal?

No. Teamleader does not include a client-facing portal. Clients receive quotations and invoices via email but cannot log in to view projects, documents, or communication history. Agiled includes a branded client portal where clients access projects, invoices, proposals, contracts, support tickets, and files in one place.

Does Teamleader have AI features?

No. Teamleader has no AI capabilities. Agiled includes AI agents for proposal drafting and email generation.

What is Teamleader Orbit?

Teamleader Orbit is a separate product for larger agencies (20+ employees). It offers more advanced project management, resource planning, and agency-specific features. Orbit pricing is custom. Teams considering Teamleader for agency use should evaluate both Focus (SMB) and Orbit (agency) to determine fit.

Does Teamleader offer volume discounts?

Teamleader's pricing is per-user by plan. Volume discounts may be available for larger teams — contact sales for enterprise pricing. The standard per-user rates (€37.50-67.50) do not decrease automatically with team size. Agiled's tier pricing ($30-120/month for 3-unlimited users) effectively provides volume pricing — larger teams pay the same flat rate.

How does Teamleader's shared inbox add-on work?

The shared inbox add-on (€60/month) centralizes email communication with clients into Teamleader. Emails link to contacts and deals. Useful for sales teams that want all client communication in one place. Agiled does not offer a comparable shared inbox; teams typically use email or a separate tool.

Is Teamleader worth it if I don't need Peppol?

For most service businesses outside EU government contracting, Teamleader's value proposition weakens without Peppol. The per-user cost (€37.50-67.50) and add-on fees (PM, lead capture, shared inbox) add up quickly. Agiled offers CRM, proposals, contracts, invoicing, PM, HR, and client portal at $30-120/month for 3-unlimited users — a fraction of Teamleader's cost. Unless EU localization, European data residency, or Peppol compliance is mandatory, Agiled is typically the better value.