“I went from sticky notes and group texts to a single dashboard for every event. My clients notice the professionalism and it wins me more referrals.”
CM
Carlos Mendes
Owner, Ember Catering Co.
For Chefs & Caterers
Business Management Software for Personal Chefs and Caterers
Business management software that helps personal chefs and caterers handle client inquiries, event planning, and billing in one place. Spend less time on admin and more time creating memorable food experiences.
No credit card requiredFree 14-day trial
Event planning & prep
Between menu development, ingredient sourcing, staff coordination, and day-of logistics, critical details get missed.
Plan every event with detailed task boards. Track menu finalization, shopping lists, staff assignments, and day-of setup.
Invoicing & deposits
Collecting deposits before events, invoicing after, and tracking what's owed across dozens of clients is a recipe for missed payments.
Send deposit invoices at booking and final invoices after the event. Track every payment and follow up on overdue balances.
Event & tasting scheduling
Coordinating tastings, prep days, and event dates across multiple clients leads to double-bookings and last-minute scrambles.
Use an integrated calendar to block prep time, schedule tastings, and confirm event dates. Everyone sees availability in real time.
Estimates & proposals
Scoping catering jobs without clear line-item proposals leads to scope creep, surprise costs, and client disputes after the event.
Build detailed catering estimates with menu items, per-person pricing, and staffing. Send for approval and convert accepted proposals into invoices with one click.
Ingredient & overhead costs
Tracking food costs, rental expenses, and labor across events is manual and messy—making it hard to price jobs profitably.
Log expenses per event or by category. See true cost per guest and per job so you can quote confidently and protect margins.
Contracts & catering agreements
Event contracts, dietary waivers, and liability paperwork get lost in email threads or signed too late—risking both you and your clients.
Send contracts and agreements digitally. Clients sign online; documents are stored with the job. No more chasing signatures or lost paperwork.
How it works
How personal chefs and caterers use Agiled
See how Agiled fits into your daily operations.
1
Capture the inquiry
A client reaches out about a wedding, corporate event, or private dinner. The lead enters your pipeline automatically.
2
Schedule a tasting or consultation
Book a tasting session through your calendar and send a confirmation with menu options attached.
3
Send the proposal
Build a detailed estimate with per-person pricing, menu items, and staffing. Send it for digital approval.
4
Collect the deposit
Once approved, send a deposit invoice with an online payment link to lock in the date.
5
Convert to a project
Turn the accepted proposal into a project board with tasks for sourcing, prep, and day-of logistics.
Done
Built for chefs & caterers
Everything you need to run your food business
From the first tasting to the final bill, Agiled keeps your catering or personal chef business organized and profitable.
Client pipeline
Track every inquiry from first contact to completed event. Follow up on time and never lose a booking.
Event planning boards
Break down events into tasks—menu dev, sourcing, staffing, setup. Keep every detail on track.
Deposit & final billing
Send deposit invoices at booking and balance invoices after the event. Track payment status for every job.
Menu & dietary tracking
Store menus, dietary requirements, and client preferences. Reference past events for repeat clients.
Recurring meal prep billing
Automate weekly or monthly invoices for personal chef clients on recurring meal prep plans.
Client portal
Let clients review menus, approve event details, and pay invoices through a branded portal.
Catering estimates & proposals
Create line-item proposals with menu breakdowns and per-person pricing. Convert accepted estimates to invoices instantly.
Digital contracts
Send catering agreements and dietary waivers for e-signature. Keep signed docs organized with each job.
Event expense tracking
Log food, rental, and labor costs per event. Understand profitability and price future jobs with confidence.
Testimonials
Trusted by personal chefs & caterers who value their time.
“Agiled lets me send a proposal, collect a deposit, and build my prep list in one flow. I used to need three different apps for that.”
NO
Nina Okoye
Private Chef, NinaPlates
“My weekly meal prep clients pay automatically and I never have to chase an invoice. That alone saves me hours every month.”
DP
David Park
Personal Chef & Caterer
Integrations
Connects with tools you already use.
Google CalendarStripeQuickBooksZapierGmailInstagramSquare+100 more
FAQ
Common questions about Agiled for Personal Chefs & Caterers
Yes. Use the pipeline for event inquiries and bookings, and set up recurring schedules and billing for weekly meal prep clients. Both work seamlessly.
Create a deposit invoice when the event is booked and a final invoice after completion. Agiled tracks both and shows the remaining balance.
Yes. Store detailed notes on each event or client profile, including dietary restrictions, allergies, and food preferences.
Yes. Share menu proposals through the client portal. Clients review, comment, and approve—reducing back-and-forth emails.
Absolutely. Whether you're a solo chef or running a catering team, Agiled scales with your business. Start lean and add features as you grow.
Yes. Assign team members to events, track their tasks, and manage event-day logistics through the project board.
Ready to cook up a better-run business?
Agiled brings your bookings, event planning, and billing into one place. Start free today.
No credit card requiredFree 14-day trialCancel anytime