“We went from 6 buildings to 34 in three years. Agiled gave us the account pipeline and scheduling backbone to scale without hiring a back-office team.”
MH
Marcus Holloway
Owner, Pinnacle Janitorial Services
For Janitorial Services
Scale Your Janitorial Business Without Losing Control
Janitorial services management software that helps you acquire commercial accounts, schedule crews across dozens of sites, and know exactly which contracts are profitable. Go from a handful of buildings to a full portfolio—with the systems to back it up.
No credit card requiredFree 14-day trial
Crew scheduling across sites
Coordinating evening and overnight crews across multiple buildings means constant phone calls, last-minute no-shows, and supervisors who can't see who's where.
Assign crews to sites with shift times, square-footage zones, and task checklists. Supervisors see real-time progress across every building from a single board.
Recurring billing & profitability
Manually invoicing dozens of accounts each month leads to missed billing cycles and late collections. Worse, you can't tell which contracts actually make money after labor and supplies.
Automate recurring invoices on each contract's billing cycle. Track revenue against labor and supply costs per account so you know your true margin before renewal negotiations.
Scope of work & proposals
Building a detailed proposal for a 20,000-square-foot facility takes hours of spreadsheet work, and a sloppy bid loses the account to a competitor who looks sharper.
Create itemized proposals with line items by service type, frequency, and square footage. Send for electronic approval and convert winning bids into active contracts and billing schedules instantly.
Expense tracking per account
Supplies, equipment rentals, and vehicle costs add up fast, but without per-account tracking you discover a contract is underwater only after the damage is done.
Log every expense against the account it serves—supplies, rentals, uniforms, fuel. Compare costs to contract revenue so you can renegotiate or cut losses before margins erode.
Contracts & documentation
Service contracts, scope-of-work documents, insurance certificates, and site safety plans live in email threads and file cabinets. Finding the right version wastes hours.
Store every contract, scope document, insurance certificate, and safety plan in one place. Track signature status and expiration dates so nothing lapses unnoticed.
Account onboarding automation
Every new account requires the same dozen steps—site assessment, crew assignment, supply ordering, billing setup—and something always gets missed when you do it manually.
Trigger an automated onboarding workflow the moment a contract is signed. Each step fires in sequence so crew assignment, supply procurement, and billing activation happen without anyone dropping the ball.
Facility manager portal
Facility managers at your client sites call and email constantly—asking about schedules, requesting extra services, chasing invoice copies. It drains your team's time.
Give each account a branded portal where facility managers view upcoming service schedules, submit ad-hoc requests, approve change orders, and download invoices on their own.
How it works
How janitorial service companies use Agiled
Real workflows for growing and managing a commercial janitorial portfolio.
1
RFP logged in pipeline
A bid request from a property management company enters the commercial accounts pipeline.
2
Site walk-through scheduled
Your team visits the facility to assess square footage, zones, frequency requirements, and special scope.
3
Itemized proposal sent
A detailed scope-of-work proposal with per-service pricing is sent to the facility manager for review.
4
Contract negotiated and signed
Terms are finalized and the agreement is signed electronically through Agiled.
5
Onboarding workflow fires
Crew assignment, supply ordering, and recurring billing activate automatically on contract execution.
Done
Built for janitorial service companies
Grow from a handful of buildings to a full commercial portfolio
Agiled connects your account pipeline, crew scheduling, contract management, and billing so you can scale without the chaos.
Commercial account pipeline
Track every RFP, walk-through, and proposal from first contact to signed contract. See your sales velocity at a glance.
Multi-site crew scheduling
Assign crews to buildings with shift times, zone breakdowns, and task checklists. Know who is where, every night.
Recurring contract billing
Automate monthly invoices on each account's cycle. Collect payments faster and eliminate manual billing errors.
Profitability per account
Compare labor hours, supply costs, and equipment expenses against contract revenue. Spot underwater accounts before renewal.
Scope-of-work proposals
Build itemized bids by service type, frequency, and square footage. Send polished proposals that win accounts.
Facility manager portal
Clients view schedules, submit service requests, and download invoices without calling your office.
Contract & document vault
Store service contracts, insurance certificates, and site safety plans. Track expiration dates and signature status.
Onboarding automation
Trigger crew assignment, supply ordering, and billing setup automatically when a new contract is signed.
Expense tracking by account
Log supplies, equipment rentals, uniforms, and vehicle costs against individual accounts. Protect your margins with real data.
Testimonials
Trusted by janitorial services who value their time.
“Knowing our true cost per account changed everything. We renegotiated four contracts that were quietly losing money and improved our overall margin by 22%.”
SO
Sandra Okafor
Director of Operations, Summit Facility Services
“Our facility managers love the portal. Service requests and invoice questions that used to flood our phones now get handled without a single call.”
RK
Robert Kessler
VP of Client Relations, Prestige Building Services
Integrations
Connects with the tools your team already uses.
Google CalendarStripeQuickBooksGmailZapierGoogle MapsSlackOutlook+100 more
FAQ
Common questions about Agiled for Janitorial Services
Both pages use the same Agiled platform. This page is geared toward the commercial account management side—acquiring facilities, scheduling crews across multiple sites, and tracking profitability per contract. The Janitorial Cleaning page focuses more on cleaning operations, crew task execution, and inspection quality. Use whichever matches how you describe your business.
Yes. Assign crews to sites with shift times and zone breakdowns. A central scheduling view shows every building, crew assignment, and completion status so supervisors can manage the full portfolio from one screen.
Log labor hours, supply purchases, equipment rentals, and other costs against each account. Agiled compares those expenses to contract revenue so you see true margin per account—not just top-line billing.
Yes. Each account can have its own billing frequency—monthly, bi-weekly, or custom. Agiled generates and sends invoices automatically on each account's cycle.
Create crews, assign them to buildings with specific shift times, and attach zone checklists. Crew members see their assignments on any device, and supervisors track progress in real time.
Yes. Each account gets a branded portal where facility managers view upcoming service schedules, submit ad-hoc service requests, approve change orders, and download invoice copies.
You can trigger an automated onboarding workflow that handles crew assignment, supply procurement, site-specific checklist creation, and billing activation—so nothing falls through during the transition.
No. Agiled scales with your portfolio. Whether you service 5 buildings or 500, the platform handles scheduling, billing, and reporting without performance limits.
Ready to scale your janitorial portfolio?
Agiled connects your account pipeline, crew scheduling, and contract billing so you can grow with confidence. Start free today.
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