Manage both sides of the recruiting workflow — client companies and candidates — without switching tools. Track every job order, candidate submission, interview, and placement fee in one place so your team always has full context.
Placement pipeline visibility
A visual placement pipeline that tracks every candidate from sourcing through placement. See who's been submitted, who's interviewing, and which offers are pending — across every job order your firm is working.
Interview scheduling
Let candidates and hiring managers self-book phone screens, panel interviews, and debrief calls from shared availability calendars. Automatic confirmations and reminders keep everyone aligned without back-and-forth.
Client company management
Manage every client company account in one place. See job order history, active searches, fee agreements, and recruiter assignments — so your team always knows the full relationship before a call.
Placement agreements & documents
Store placement agreements, fee schedules, submission forms, and offer letter templates alongside the client or candidate they belong to. Find any document in seconds and send it for e-signature without leaving Agiled.
Placement fee estimates
Generate placement fee estimates with line items for contingency fees, background checks, and onboarding coordination. Send polished estimates to clients and convert them to invoices when the candidate starts.
Placement billing
Generate invoices for placement fees the moment a candidate starts. Track payment status across every client and follow up on overdue fees — all from one financial dashboard.
Client portal
Give every client company a portal to view candidate submissions, track interview progress, approve placements, and pay invoices — on their own schedule, without interrupting your team.
Recruiting workflow automation
Automate the repetitive steps in your recruiting workflow — candidate follow-up emails after screens, interview reminders to hiring managers, submission confirmations, and placement notifications. Keep every search moving without manual admin.
How it works
See how Agiled fits into the two-sided workflow you run every day — managing client companies and candidates in parallel.
Job order logged
Create a new placement in the pipeline with role details, salary range, fee terms, and start date target.
Fee agreement sent
Send the placement agreement and fee schedule to the client for e-signature directly from the account record.
Sourcing begins
Your recruiters start sourcing candidates and logging them in the pipeline at the Sourced stage.
Client portal activated
The hiring manager gets portal access to view candidate submissions, interview schedules, and status updates.
Intake call booked
A scheduling link goes out so the hiring manager books the intake call to align on requirements.
Built for recruiting firms
Agiled gives recruiting and staffing professionals a single platform for managing client companies, tracking candidates, coordinating placements, and collecting fees.
Track every candidate from sourcing through phone screen, client submission, interview, offer, and placement. See your entire pipeline at a glance.
Store candidate history, interview notes, salary expectations, and submission status in detailed profiles. Never lose context between calls.
Manage job orders, fee agreements, and recruiter assignments per client. See all active searches and placement history in one view.
Generate invoices for contingency fees, retained searches, or contract staffing rates. Track payment status and follow up on overdue fees automatically.
Share candidate submissions, interview schedules, and placement updates with clients through a branded portal. Reduce status-check emails.
Set automated emails for post-screen follow-ups, interview reminders, and placement confirmations. Keep searches moving without manual admin.
Let candidates and hiring managers book phone screens and panel interviews from shared availability calendars. Eliminate scheduling back-and-forth.
Send fee schedules and placement agreements for e-signature. Store every document alongside the client or candidate it belongs to.
See how many active job orders, candidate submissions, and pending placements each recruiter is managing. Balance workload across your team.
Testimonials
“We went from tracking candidates in spreadsheets and fees in QuickBooks to having everything in one place. My recruiters can see a candidate's full submission history and the client's fee agreement without switching tools.”
Rachel Simmons
Founder, TalentBridge Recruiting
“The placement pipeline changed how we operate. We can see every candidate at every stage across all our open job orders. When a client calls, we have the answer in seconds instead of digging through email.”
Marcus Hale
Managing Partner, Hale & Associates Search
“I replaced three tools with Agiled — Bullhorn for CRM, Trello for tracking placements, and FreshBooks for invoicing. My team actually uses it because the workflow matches how recruiters think: candidates on one side, clients on the other.”
Diana Morales
Operations Director, Apex Talent Group
Integrations
Keep your sourcing platforms while Agiled handles CRM, placement tracking, and fee collection.
FAQ
An ATS focuses on the applicant-side workflow — job postings, applications, and compliance tracking. Agiled focuses on the business side of recruiting: client company relationships, placement fee tracking, invoicing, and the recruiter's two-sided workflow of managing clients and candidates together. Most firms use Agiled alongside their ATS.
Yes. Set up placement fee estimates with percentage-based or flat fees. For retained searches, split the fee into installments and track each payment. Convert estimates to invoices when the candidate starts.
Each job order is a separate placement in your pipeline, linked to the client company account. You can see all active and past searches for a client in one view, along with fee agreements, recruiter assignments, and billing history.
Yes. Client companies live in Accounts with job order history, fee terms, and portal access. Candidates live in Contacts with profiles, interview notes, and submission history. The placement pipeline connects both sides.
Absolutely. Solo recruiters use Agiled to stay organized across all their client relationships and candidate pipelines. As you grow and hire recruiters, add team members without changing your workflow.
Yes. The client portal lets hiring managers view candidate submissions, interview schedules, placement status, and invoices — all without emailing or calling your recruiters. You control what's visible.
Manage client companies, track candidates, coordinate placements, and collect fees — all in Agiled. Start free.
Resources
In-depth comparisons and recommendations to help you choose the right tools.