A notary invoice must separate the notarial act fees — which most states cap, commonly at $5–$15 per acknowledgment or jurat — from uncapped charges like travel fees, printing, and convenience fees, which mobile notaries set themselves. Loan signing agents bill flat per-signing fees of $75–$200. Many states require itemizing the statutory fee separately from travel charges on any receipt or invoice.
Notary Invoice Template
Reviewed by the Agiled editorial teamUpdated June 2026
Notary billing runs on a split most templates miss: the state caps what you may charge for the notarial act itself, but travel, printing, and after-hours convenience fees are yours to set — as long as the invoice keeps them visibly separate. This template enforces that separation, with per-act lines at your state's capped rates, distinct travel and convenience charges, and the fields loan-signing work requires. Download it in PDF, Word, Excel, Google Docs, or Google Sheets, or generate a pre-filled version below.
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Your Company Name
123 Business St, City, State 12345
billing@yourcompany.com
INVOICE
INV-0001
Bill to
Client Company
Due
Net 30
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Notarization service | 5 | $25.00 | $125.00 |
| Document verification | 3 | $40.00 | $120.00 |
| Mobile notary travel fee | 1 | $75.00 | $75.00 |
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Create online- Notarial act fee
- State-capped — commonly $5 – $15 per signature/act
- Mobile travel fee
- $25 – $75 typical, set by you (some states cap it too)
- Loan signing
- $75 – $200 flat per signing package
- Itemization rule
- Statutory fees and travel fees must appear as separate lines in many states
What to include on a notary invoice
Each notarial act as its own line
"Acknowledgment ×2 @ $10 — Jurat ×1 @ $10." Per-act itemization at or below your state's cap is what keeps the invoice compliant.
Travel fee, separate and labeled
Mobile work bills travel apart from the act ($25–$75 typical, mileage-based for longer runs). Several states require the split; all clients understand it better.
Convenience and after-hours charges
Evening, weekend, hospital, or jail signings command premiums — labeled as what they are, never inflated into the capped act fee.
Date, location, and document type
"June 8 — Riverside Hospital — POA acknowledgment." Your invoice should reconcile against your notary journal entry without naming confidential contents.
Your commission details
Commission number and expiration (state-appropriate). Title companies and law firms file your invoice with the transaction record.
Signing-agent package fields
For loan signings: the signing service or title company as payer, their order/escrow number, the flat package fee, and printing/scan-back lines if charged.
Payment due at service
Individuals pay at the appointment (card or cash app on site). Net terms are for signing services and institutional clients only.
Typical notary charges (U.S., 2026)
| Service | Typical range | Notes |
|---|---|---|
| Acknowledgment / jurat (per act) | $5 – $15 | Set by state law — check your cap |
| Remote online notarization (RON) | $25 per act in most authorizing states | Platform fees separate |
| Mobile travel fee | $25 – $75 | Some states cap or require disclosure |
| Loan signing package (agent fee) | $75 – $200 | Refi at the low end, purchases higher |
| Printing loan docs (two sets) | $10 – $25 | When not included in package |
| After-hours / hospital premium | $25 – $100 | Disclosed before the appointment |
Act-fee caps vary widely by state (e.g., several states allow $15 per act; others $5). Verify your state's current schedule and never exceed it on the act line.
How notary billing actually works
General mobile notary work
Quote the whole visit before leaving — acts at the capped rate, travel, any premium — and collect at the appointment. The invoice itemizes exactly what was quoted: three lines the client already agreed to. Surprise math after a signing is both a review-killer and, for overcharged act fees, a commission risk.
Loan signing agent billing
Signing services and title companies pay flat package fees ($75–$200) on their own cycle — usually Net 30 from the signing service, faster from direct title work. Invoice per signing with their order number, the borrower's last name, the signing date, and any agreed extras (second trips, scan-backs, printing). Track receivables by signing service; slow payers are a known problem in this niche, and your invoice trail is the leverage.
Remote online notarization (RON)
States that authorize RON typically allow a higher per-act fee (commonly $25). Your invoice lists the RON act fee per act and notes the platform used; platform subscription costs are your overhead, not a client line, unless a corporate client commissioned a custom workflow.
Invoicing mistakes that cost notary professionals money
Exceeding the state cap on the act line
Charging $25 for a $10-cap acknowledgment — even innocently, by bundling travel into one number — is a statutory violation that can cost your commission. The act line never exceeds the cap; everything else gets its own labeled line.
Not quoting travel before the trip
A client who learns about the $50 travel fee at the door disputes it at the door. Quote act + travel + premium when booking, and put the same three numbers on the invoice.
Skipping the journal-to-invoice tie
If a signing is ever questioned, your journal entry and your invoice should tell the same story — date, location, act type, count. Invoices written days later from memory drift, and drift looks bad under oath.
Extending personal-client credit
Individuals pay at the appointment, full stop — there is no repossessing a notarized POA. Reserve invoiced Net terms for signing services, law firms, and title companies with payment history.
How to use this template
- 01
Download the template in your preferred format, or generate a pre-filled version with the download studio above.
- 02
Add your name, commission number and expiration, and contact details.
- 03
List each notarial act at or below your state's capped fee.
- 04
Add travel, printing, and after-hours premiums as separate labeled lines.
- 05
For loan signings, add the payer's order/escrow number and the flat package fee.
- 06
Collect at the appointment for individuals; send on Net terms only to institutional payers.
Skip this template if…
- Attorneys notarizing within legal work — that billing belongs on the law firm's invoice.
- Apostille services and document retrieval — courier-style service billing, separate from notarial act fees.
FAQs
How much can a notary charge?
For the notarial act itself, only up to your state's statutory cap — commonly $5–$15 per acknowledgment or jurat, with RON acts often allowed at $25. Travel, printing, and convenience fees are generally separate and uncapped (a few states regulate travel too), provided they're disclosed and itemized apart from the act fee.
What should a notary invoice include?
Your commission number, the date and location of service, each notarial act as its own line at the capped rate, separately labeled travel and convenience charges, and — for loan signings — the signing service or title company's order number and the flat package fee. Itemization isn't just clarity; in many states it's required.
How much do loan signing agents make per signing?
Flat package fees of $75–$200 per signing: refinances at the lower end through signing services, purchase and HELOC packages or direct title-company work toward the upper end. Printing two doc sets, scan-backs, and second trips are commonly billed as agreed extras.
Can a notary charge a travel fee?
In most states, yes — it's the basis of the mobile notary business, typically $25–$75 per trip. Some states cap travel fees or require advance disclosure and client agreement. It must always appear as a separate line from the statutory act fee.
When do notaries get paid?
Individuals pay at the appointment — card reader or cash app on site. Signing services typically pay Net 30 after the signing; direct title-company relationships often pay faster. Invoice every signing the same day with the order number so nothing ages anonymously.
Are notary fees taxable income?
Yes — but with a quirk: fees received specifically for notarial acts are exempt from federal self-employment tax (you note this on Schedule SE), while travel and other service fees are not. Itemized invoices are what make that split documentable at tax time.
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