Free invoice templates for every kind of work.

An invoice template is a pre-built document that contains every field a professional invoice needs — business details, client info, a unique invoice number, itemized charges, tax lines, totals, and payment terms — with blanks for you to fill in. You start from the template instead of a blank page, which cuts most one-off invoices from a 20-minute job to a 2-minute one. Every template on this page includes the nine fields US law and accounts-payable departments actually check.

Yes. Every template on this page is free to download as PDF, Word, Excel, Google Docs, or Google Sheets. No signup, no account, no watermark, no 'upgrade for full version' catch. Files are generated in your browser, which also means your data never leaves your device.

Pick Word or PDF for simple one-off invoices where you fill in a few fields and send. Pick Excel or Google Sheets when you have multiple line items, tax calculations, or discounts that should update automatically. Pick PDF last — it's what you send to the client, but it's a terrible format to build the invoice in because you can't edit fields without a PDF editor. The comparison table on this page breaks down the exact tradeoffs.

There is no federal invoice statute, but every US invoice needs nine fields to be accepted by accounts-payable and satisfy state tax rules: seller name/address, seller contact + tax ID where required, client legal name/address, a unique invoice number, invoice date and due date, itemized descriptions with quantity and rate, subtotal + sales tax as a separate line + grand total, payment terms and methods, and the issuer's name. Several states (California, Washington, Texas) add requirements on top — contractor license numbers, lien notices, or taxable-vs-exempt labeling.

In Word: click Insert → Pictures → From File, choose your logo, and drag-resize it into the header. In Excel: same steps, but use the Insert tab then resize the cell behind the image so it doesn't push your columns. In PDF: open the file in Adobe Acrobat or Preview, use Edit → Add Image, then re-save. In Google Docs and Sheets: Insert → Image → Upload from Computer. If you're going to invoice repeatedly, save the version with your logo embedded as your working template so you don't repeat the step.

Yes, but Excel and Google Sheets handle it far better than Word. In Sheets or Excel, highlight the monetary cells, choose Format → Number → Currency, then pick the currency symbol you want (USD, EUR, GBP, etc.). In Word you'll type the symbols manually and do the math yourself, which is fine for a one-off but error-prone across multiple invoices. For genuine multi-currency businesses with FX rates that change, a template is the wrong tool — use invoicing software that pins the conversion rate at send time.

Use a sequential or date-keyed pattern and never repeat a number across your business history. Common formats: INV-0001, INV-0002 (simple); 2026-0423-01 (date-keyed, useful if you're ever audited); or CLIENT-2026-01 (client-prefixed, good for contractor work billed to multiple GCs). Do not restart numbering each year unless your accountant tells you to — auditors read gaps in numbering as missing invoices.

Net 15 is the default for small-business and freelance work. Net 30 is standard for B2B invoices to companies with formal AP cycles. Net 7 or 'Due on receipt' is fair for trades, emergency work, or clients with a history of late payment. Always include a late-fee clause — typically 'Late payments are subject to a 1.5% monthly interest charge,' which is the legal cap in most US states. Without that line, you can't legally charge the fee even if the client is 90 days late.

Templates are the right tool if you invoice occasionally, solo, to domestic clients, and don't need online payment collection. Switch to invoicing software when any of these hit: you send more than 10 invoices a month, you want clients to pay via card/ACH click, you have to chase payments, or more than one person on your team needs access to the same invoice history. Software pays for itself at roughly the 10-invoice-per-month mark.

Three changes do most of the work: add your logo in the top-left or top-right, use a single accent color (not three), and leave generous white space between sections. Avoid centered text for line items (harder to scan), avoid italic body text (harder to read), and never abbreviate 'qty' or 'desc' in the line-item headers. If the invoice fits on one page and the total is unambiguous within three seconds of the client opening it, the design is working.

Yes. For 1099 contractors and self-employed individuals, a standard invoice template is fully sufficient — you include your full legal name, address, tax ID (EIN or SSN depending on your setup), itemized work, and totals. The only extra consideration is that clients paying you over $600/year will send you a 1099-NEC at tax time; your invoice records are your proof of what was paid. Keep PDF copies of every invoice you send; reconciling a 1099 without them is painful.

Yes. Every file on this page is generated client-side in your browser. No invoice data, client information, or totals are sent to our servers or stored anywhere. When you close the tab, the data is gone. If you want to save an invoice long-term, download it and store it locally or in your own cloud drive.