Videography invoices separate production (day rates $1,000–$3,500 for a shooter/editor; crew and gear billed per role and package) from post-production (editing $50–$150/hour or per-deliverable flat fees) and licensing. Wedding films run $2,500–$8,000+ with retainer-and-balance billing; commercial work bills 50% at booking with deliverables specced by length, format, and platform, revision rounds capped (2 included is standard), music licensing passed through, and raw footage priced separately — it's not included by default.
Video Production Invoice Template
Reviewed by the Agiled editorial teamUpdated June 2026
Video projects die in post — and so do video invoices. The shoot day is easy to bill; the disputes live in everything after: how many revision rounds, what counts as a 'small tweak,' who owns raw footage, whether the client can re-cut the film for ads next year. A videography invoice that specs deliverables (length, format, platform), caps included revisions, prices raw footage explicitly, and states the license is a post-production insurance policy written in advance. This template builds those terms in for weddings, commercial work, and event coverage. Download it in PDF, Word, Excel, Google Docs, or Google Sheets, or generate a pre-filled version below.
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Your Company Name
123 Business St, City, State 12345
billing@yourcompany.com
INVOICE
INV-0001
Bill to
Client Company
Due
Net 30
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Event videography (full day) | 1 | $2,000.00 | $2,000.00 |
| Video editing | 8 | $100.00 | $800.00 |
| Highlight reel | 1 | $500.00 | $500.00 |
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Create online- Day rate (shoot)
- $1,000 – $3,500
- Editing
- $50 – $150 / hour
- Wedding films
- $2,500 – $8,000+
- Revisions included
- 2 rounds standard
What to include on a video production invoice
Production billed per day and role
"Shoot day — director/shooter + second camera — 10 hrs — $2,400. Gear package (FX6 kit, lighting, audio) — $450." Crew and kit visible, not folded into mystery.
Deliverables specced precisely
"Deliverables: 3-min brand film (16:9, 4K), 60-sec cut (9:16), 3 × 15-sec social cuts." Length, aspect, format, count — the spec list is the scope.
Revision rounds capped and counted
"Includes 2 revision rounds; additional rounds $250 or hourly." The invoice notes the current round on post-production billing — the counter is the boundary.
Music and stock licensing passed through
"Music license — Artlist/Musicbed track, web + paid social, perpetual — $199." The license scope matters: a wedding-use track doesn't cover the client's ad campaign.
Usage rights stated
Personal use for weddings; for commercial, the grant by media, territory, and term — with renewals invoiced when broad usage extends. Silence on usage gives away the most valuable line.
Raw footage priced separately
"Raw footage transfer (all cards, unedited) — $500." Not included by default — state it, price it, and the request stops being an argument.
Retainer credited, balance timed
Weddings: retainer at booking, balance before the date. Commercial: 50% at booking, balance at final delivery — with files watermarked until cleared.
Typical videography pricing (U.S., 2026)
| Item | Typical range | Notes |
|---|---|---|
| Day rate — shooter/editor | $1,000 – $3,500 | Half day 60 – 70% of full |
| Second shooter / camera op | $350 – $800 / day | |
| Editing | $50 – $150 / hour | Or flat per deliverable |
| Wedding film (highlight + feature) | $2,500 – $8,000+ | |
| Brand / promo video (produced) | $3,000 – $20,000+ | Scope-driven |
| Event coverage (single shooter) | $750 – $2,500 / day | |
| Drone add-on (licensed pilot) | $300 – $800 | Part 107 required |
| Raw footage delivery | $300 – $1,000+ | Not included by default |
Ranges reflect freelance and small-studio pricing. Commercial licensing scope can move totals substantially — broad paid-media usage prices above these ranges.
How video production billing actually works
Weddings: retainer, balance, and the edit timeline
Wedding billing mirrors photography: retainer (commonly 50%) books the date, balance lands before the wedding, and the invoice states deliverables (highlight film length, feature/documentary edit, raw ceremony audio) and the delivery timeline in writing — 8–16 weeks is normal and stating it prevents the week-three 'is it ready' spiral. Add-ons (drone, second shooter, extended coverage, raw footage) bill as labeled lines. Only contracted overtime should ever bill after the date.
Commercial work: spec, license, milestone
Brand and agency projects bill 50% at booking, balance at final delivery — larger productions add a milestone at picture lock. The invoice specs every deliverable and carries the license grant; that license, not the day rate, is where pricing scales (a film for the client's website is one number, the same film as national paid media is another). Music licensing passes through at the scope the usage requires, and agency work references the PO with Net 30 terms.
Post-production boundaries in practice
The revision counter does the heavy lifting: round one consolidates all stakeholder notes (one consolidated list, stated on the invoice terms), round two refines, and round three exists at the stated price. Re-edits from new direction — different music, restructured story — are new scope quoted separately, not 'revisions.' Files deliver watermarked until the final invoice clears; masters and project files transfer (or don't) per the stated terms. Every one of these boundaries costs one sentence on paper and saves a week of unpaid editing.
Invoicing mistakes that cost video production professionals money
Unspecced deliverables
'A video' becomes four aspect ratios, a director's cut, and captions in two languages. Length, format, platform, count — on the quote and the invoice.
Unlimited revisions by omission
An invoice that never mentions rounds has agreed to infinity. Two included, extras at the stated rate, current round noted — clients respect a visible counter.
Treating raw footage as included
Raw footage is unfinished work product and a separate deliverable. Price it explicitly; 'can we just get the files' should meet a line item, not a negotiation.
Licensing music for the wrong scope
A personal-use track inside a client's paid campaign is an infringement claim addressed to you. License to the actual usage and pass the cost through with the scope stated.
Final files before final payment
Delivered masters make the closing invoice optional. Watermarked review cuts until the balance clears — stated as policy on the invoice, applied without drama.
How to use this template
- 01
Download the template in your preferred format, or generate a pre-filled version with the download studio above.
- 02
Add your business details and the project/event reference.
- 03
Bill production per day and role with the gear package visible.
- 04
Spec each deliverable — length, aspect, format — and state included revision rounds.
- 05
Pass through music/stock licenses at the required scope; state usage rights and raw footage terms.
- 06
Credit the retainer, time the balance (pre-event for weddings, final delivery for commercial), and release masters when it clears.
Skip this template if…
- Photographers — session and licensing billing runs on the photography template.
- Live-stream/AV production companies — crewed event-tech billing follows staffing and equipment-rental structures.
FAQs
How much do videographers charge?
Day rates run $1,000–$3,500 for a shooter/editor, with second cameras at $350–$800/day and editing at $50–$150/hour. Wedding films run $2,500–$8,000+, produced brand videos $3,000–$20,000+ depending on scope, and event coverage $750–$2,500 per day.
What should a videography invoice include?
Production lines per day and role, gear packages, deliverables specced by length/aspect/format, included revision rounds with the extra-round rate, music and stock licenses passed through, usage rights, raw footage terms, and retainer credits with the balance timing. The post-production terms are the ones that prevent disputes.
How many revisions should be included in video work?
Two rounds is the industry standard — round one consolidating all stakeholder notes, round two refining — with additional rounds at a stated flat or hourly rate. Re-edits from changed direction (new music, restructured story) are new scope, quoted separately rather than absorbed as 'revisions.'
Do clients get the raw footage?
Not by default — raw footage is unfinished work product, and most videographers either decline to release it or price it separately ($300–$1,000+ for a full transfer). Whatever the policy, it belongs in the contract and on the invoice so the request meets a written answer.
How does music licensing work in client videos?
Tracks license per usage scope — personal/wedding use, web, or paid media — and the cost passes through on the invoice with the scope stated. The critical check: a license that covers a wedding film does not cover the same film running as an ad. License to the actual use, every project.
What payment structure do videographers use?
Weddings: retainer (≈50%) at booking, balance before the event. Commercial: 50% at booking, balance at final delivery, with a picture-lock milestone on larger productions and Net 30 against POs for agency work. Masters deliver when the final invoice clears — watermarked cuts carry the review process.
Pair it with the videography contract template
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