Roofing invoices price by the square (100 sq ft): full asphalt replacement runs $450–$750 per square installed ($9,000–$22,000 for a typical house), repairs $400–$2,000 flat-quoted, with materials usually 40–50% of the job. Standard structure is a deposit invoice (10–30%, capped by state law in many places), an optional progress invoice on larger jobs, and a final invoice on completion that lists the shingle brand/line, underlayment, flashing, decking replaced at the pre-agreed per-sheet rate, and both warranties — manufacturer and workmanship.
Roofing Invoice Template
Reviewed by the Agiled editorial teamUpdated June 2026
A roof replacement is the biggest check most homeowners write for any single home repair, and they write it to a trade they'll use maybe twice in their life. That's why the roofing invoice carries more weight than almost any other trade's paperwork: it documents per-square pricing, the exact shingle line installed, decking replaced at the rate the contract promised, the deposit already paid, and the two separate warranties that outlive the job. Get it wrong and you're feeding the storm-chaser stereotype; get it right and it closes referrals for a decade. This template is built for the second outcome — download it in PDF, Word, Excel, Google Docs, or Google Sheets, or generate a pre-filled version below.
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- Asphalt replacement
- $450 – $750 per square installed
- Typical full replacement
- $9,000 – $22,000
- Repairs
- $400 – $2,000, flat-quoted
- Deposit
- 10 – 30% — state caps apply in many places
What to include on a roofing invoice
Per-square or lump-sum pricing matching the contract
"28 squares architectural asphalt @ $585/sq installed" or the contract lump sum. The invoice restates the agreed structure — never a new number format the homeowner hasn't seen.
Materials specified by brand and line
"GAF Timberline HDZ, Charcoal" plus underlayment type and ice-and-water shield coverage. The shingle line determines the manufacturer warranty, so it must be on the paper.
Decking replacement at the pre-agreed rate
"Replaced 6 sheets 7/16" OSB @ $85/sheet — photos attached." Rotten decking is the classic mid-job discovery; the per-sheet rate belongs in the contract and the count belongs on the invoice with photos.
Tear-off, disposal, and accessories
Tear-off layers, dumpster/disposal, drip edge, flashing, ridge vents, pipe boots — listed so the homeowner sees the job was more than shingles.
Deposit and progress payments credited
Every prior payment with date and method, subtracted to a clear balance due. On insurance jobs, note ACV check received and depreciation/supplement status.
Both warranties stated
Manufacturer material warranty (e.g., limited lifetime on the shingle line) and your workmanship warranty (commonly 5–10 years) — separately, with terms. This is the section homeowners keep.
License, insurance, and lien-release language
License number where required, and final-payment-against-lien-release wording. On jobs this size, homeowners increasingly ask; having it printed beats answering.
Typical roofing pricing (U.S., 2026)
| Item | Typical range | Notes |
|---|---|---|
| Architectural asphalt, installed | $450 – $750 / square | Tear-off included, single layer |
| Full replacement (avg. home) | $9,000 – $22,000 | 20–35 squares |
| Metal (standing seam) | $900 – $1,600 / square | |
| Repair visit | $400 – $2,000 | Flat-quoted after inspection |
| Decking replacement | $70 – $120 / sheet | Pre-agreed rate in contract |
| Steep/complex pitch premium | +15 – 40% | Over 8/12 pitch |
| Deposit | 10 – 30% | Several states cap deposits by law |
Ranges vary with region, pitch, stories, and material line. Several states cap home-improvement deposits and regulate insurance-claim contracting — check your state's rules.
How roofing billing actually works
Retail replacements: deposit, completion, warranty paper
The standard retail job invoices twice: a deposit invoice at signing (10–30%, within state caps) and a final invoice on completion with the full materials spec, decking count with photos, deposit credited, and both warranties stated. Jobs over ~$25k or multi-building work add a dried-in progress milestone. Final payment exchanges against a lien release — say so on the invoice.
Insurance restoration: ACV, depreciation, supplements
Storm work bills against the carrier's scope: the invoice mirrors the Xactimate line structure, credits the ACV check, and tracks recoverable depreciation released on completion. Supplements (decking, code-required upgrades, items missed in the adjuster's scope) get their own labeled lines referencing the approved supplement. The homeowner's deductible is collected, never 'absorbed' — deductible waiving is illegal in a growing list of states and is the cleanest marker separating restoration contractors from storm chasers.
Repairs and maintenance accounts
Repairs flat-quote after inspection — $400–$2,000 covering trip, diagnosis, labor, and materials — and invoice on completion with photos of the fix. Commercial and property-management maintenance (annual inspections, gutter service, preventive sealing) bills per visit or on an annual agreement, consolidated monthly with per-property line sets on Net 30.
Invoicing mistakes that cost roofing professionals money
Vague materials lines
'Shingles and materials — $9,400' invites both suspicion and warranty disputes. The brand and product line determine the manufacturer warranty; an invoice that doesn't name them documents nothing. Spec the shingle, underlayment, and flashing.
Unpriced decking surprises
Discovering rot mid-tear-off and improvising a price is how five-figure jobs turn hostile. Put the per-sheet rate in the contract, photograph every sheet replaced, and invoice the count against the pre-agreed rate.
Eating or hiding the deductible
Waiving deductibles on insurance jobs is insurance fraud in many states and a red flag in all of them. Invoice the deductible as the homeowner's payment, plainly labeled.
One warranty instead of two
The manufacturer covers the shingle; you cover the installation. Invoices that blur them set up the 'you said lifetime warranty' call in year six. State both, with their terms, on the final invoice.
Collecting too much up front
Oversized deposits trip state caps and homeowner alarm bells. Deposit within legal limits, milestone on big jobs, balance on completion — the structure itself signals you'll still exist when the warranty matters.
How to use this template
- 01
Download the template in your preferred format, or generate a pre-filled version with the download studio above.
- 02
Add your business details, license number, and insurance information.
- 03
Restate the contract pricing — per-square or lump sum — and spec materials by brand and line.
- 04
List decking replaced at the pre-agreed per-sheet rate with photo documentation.
- 05
Credit the deposit and any progress payments; on insurance jobs, reconcile ACV, depreciation, and supplements.
- 06
State the manufacturer and workmanship warranties separately, and exchange final payment against a lien release.
Skip this template if…
- General contractors running full exterior remodels — use a contractor invoice with trade breakdowns instead.
- Gutter-only services — simpler per-linear-foot billing without roofing's deposit and warranty structure.
FAQs
How much does a new roof cost?
Architectural asphalt replacement runs $450–$750 per square (100 sq ft) installed, putting a typical 20–35 square home at $9,000–$22,000. Metal roofs run $900–$1,600 per square. Pitch, stories, tear-off layers, and decking condition move the number — which is why quotes are per-square and invoices itemize what was found.
How much deposit should a roofer ask for?
10–30% is standard, and several states cap home-improvement deposits by law (some at 10% or a fixed dollar amount). Be wary of any contractor wanting half or more up front. The deposit appears on its own invoice and is credited line-by-line on the final.
What should a roofing invoice include?
Contract pricing (per-square or lump sum), materials by brand and line, tear-off and disposal, decking replaced at the pre-agreed rate with photos, accessories and flashing, deposits credited, balance due, and both warranties — manufacturer and workmanship — stated separately with license and lien-release language.
How does invoicing work on an insurance roof claim?
The invoice mirrors the carrier's approved scope: ACV check credited up front, recoverable depreciation invoiced on completion, and supplements listed as labeled lines referencing approvals. The homeowner pays their deductible — contractors offering to waive it are committing fraud in many states.
Why is decking charged separately?
Nobody can see rot under shingles until tear-off, so contracts set a per-sheet rate ($70–$120) up front and the invoice bills the actual count with photos. It protects both sides: the homeowner pays only for sheets actually replaced, documented, at a price agreed before anyone was on the roof.
What's the difference between the manufacturer and workmanship warranty?
The manufacturer warranty covers the shingle product itself (often 'limited lifetime' on architectural lines, with registration requirements). The workmanship warranty is the contractor's own promise on installation quality, commonly 5–10 years. Leaks trace to installation far more often than to shingles — the workmanship warranty is usually the one that matters.
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