Invoicing Software for Construction Companies
Run draw schedules and progress billing without spreadsheet gymnastics, bill change orders the day they're signed, and watch aging across every job. Estimates, jobs, and invoices share one record.
Progress billing that matches the draw schedule
Construction cash flow lives on the draw schedule: deposit at contract, framing, rough-in, finish, final. Each draw is a scheduled invoice on the job's thread — sent at the milestone, reminded automatically, paid online — so billing keeps pace with the build instead of trailing it.
Deposits protect material exposure. Invoicing the deposit at signing and ordering when it clears keeps lumber and fixture price movement from landing on your side of the ledger.
Change orders: signed, then billed — same day
The unprofitable remodel is usually death by undocumented changes. When the client adds the second vanity mid-rough-in, the change order gets priced, signed, and added to the job's billing the same day — a line item with a paper trail, not a memory test at final invoice.
Allowance reconciliation works the same way: the tile allowance was $2,400, the selection came in at $3,100, and the difference bills as a documented adjustment instead of a closing-day argument.
Aging across jobs, retainage on the record
A builder running six jobs has six draw schedules in flight. The aging view shows which draws are out, which are overdue, and which client is the cash-flow risk this month — visibility that decides whether you can take the next job.
Where contracts hold retainage, the held percentage stays tracked per job until release conditions are met, so the final 5–10% doesn't quietly become a write-off after the punch list.
What to look for in construction invoicing software
Construction billing is draw schedules, change orders, and retainage — generic invoicing tools handle none of it well. Check for:
- Draw-schedule invoicing per job: deposit, milestones, final — scheduled and reminded automatically.
- Same-day change-order billing with documentation attached.
- Allowance reconciliation as documented adjustments, not closing-day arguments.
- Retainage tracking per job until release conditions are met.
- Aging across all active jobs — the cash-flow picture that decides whether the next job can start.
How Agiled compares to Joist, Buildertrend, and QuickBooks
Joist (free tier, paid from about $14/month) wins for fast estimates and invoices on the truck tailgate; Buildertrend (from about $199-499/month) is the residential construction management standard with billing inside; QuickBooks is where most builders' books already live. Buildertrend's depth is real if you run many concurrent builds.
Agiled is the middle path most small builders actually need: draws, change orders, customer records, scheduling, and expenses in one flat-priced system with a free plan — without Buildertrend's price tag or Joist's single-feature scope.
FAQ
Common questions about invoicing software for construction
Joist for speed, Buildertrend for full construction management, QuickBooks for the books. Agiled is the strongest flat-priced option that ties draws and change orders to jobs and customers. Our ranked guide to construction invoicing software compares them in detail.
Joist starts free; Buildertrend runs $199-499/month; QuickBooks from about $38/month. Agiled includes draw and progress billing on its free plan, with flat paid tiers adding scheduling and job records.
Yes. Each job gets its scheduled draw invoices — deposit, milestones, final — sending at the right point with reminders attached, all on the job's billing thread.
Priced and added as line items when signed, with documentation attached. The final invoice reflects contract plus signed changes — no end-of-job reconstruction.
Yes. Held amounts stay visible per job until release, so retainage is a tracked receivable instead of a forgotten percentage.
Yes. Outstanding and overdue draws are visible across every job and client — the cash-flow picture that decides whether the next project can start.
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Try Agiled's invoicing software free
Built for construction — invoicing software, CRM, projects, and billing in one platform. Free plan included.