Accounting Software for Construction Companies
Know what each job actually made: materials and labor against the estimate, draws billed and collected, and the margin visible before the next bid repeats the mistake. Job money, organized.
Job costing is the whole game
Construction profit is decided per job, and discovered — too often — after it. Expenses recorded against jobs as they happen, with labor hours flowing from time tracking, build the actual-versus-estimate picture daily: materials trending 8% over, labor on target, margin still alive if the finish phase holds.
The post-job report is the next bid's correction: when decks consistently run over on hardware and remodels on demo surprises, your estimating absorbs the pattern instead of repeating it.
Draws, deposits, and the receivables reality
Draw schedules bill from the job record and aging shows what's collected versus outstanding across every active project — the report that says whether you can float the next job's materials or need the deposit first.
Change orders carry their own billing trail, so the $4,200 of mid-job additions is collected revenue, not a number that evaporated between the job site and the office.
Receipts, subs, and tax-ready books
The supply-house run, the sub's invoice, the dump fees — recorded against the job with receipts attached, from the phone, before the paper hits the truck floor. Categorized totals keep the books accountant-ready year round.
Sub payments tracked per job feed both job costs and the 1099 totals January demands — one record serving both masters.
What to look for in construction accounting software
Construction money management is job costing first. Require:
- Expenses recorded per job with receipts, from the supply-house counter.
- Labor hours flowing into job costs — the variable that decides most margins.
- Draw billing and aging across all active jobs.
- Change-order revenue tracked so mid-job additions actually collect.
- Sub payments accumulating toward January's 1099 totals.
How Agiled compares to QuickBooks, Buildertrend, and Sage
QuickBooks Online (from about $35/month, with job costing on higher tiers) is the small-builder ledger standard; Buildertrend (from about $199-499/month) bundles financials into construction management; Sage construction products serve larger contractors at enterprise pricing. The formal ledger belongs with your accountant's preference.
Agiled covers the operational layer flat-priced: per-job expenses and labor, draws and change orders billed from the job record, and receivables across projects — free plan included, exporting cleanly to the GL.
FAQ
Common questions about accounting software for construction
QuickBooks is the small-builder ledger standard, Buildertrend the construction-suite option, Sage the enterprise tier. Agiled is the strongest operational layer for job costing, draws, and receivables, feeding the formal books.
QuickBooks runs $35-90+/month; Buildertrend $199-499/month. Agiled prices flat with a free plan covering job expenses, draw billing, and aging.
Yes. Materials, subs, and fees record against jobs with receipts attached — so actual cost versus estimate is live, not a closing-day discovery.
Tracked crew hours flow into the job's cost picture alongside materials — labor being the variable that most often decides the margin.
Yes. Draws billed, paid, and overdue report across every project — the receivables view that cash-flow decisions need.
Yes. Payments per sub accumulate through the year, so January's 1099 totals come from records instead of a statement trawl.
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Try Agiled's accounting software free
Built for construction — accounting software, CRM, projects, and billing in one platform. Free plan included.