12 Best Trello Alternatives in 2026

Trello is a Kanban-style project management tool owned by Atlassian. Its board-card-list system makes it easy to visualize tasks and move work through stages with drag-and-drop simplicity. Trello offers a free plan, with paid tiers starting at $5/user/month (Standard) up to $17.50/user/month (Enterprise, billed annually). Power-Ups extend functionality, and Butler automations handle repetitive actions — but most advanced features like Timeline, Calendar, and Dashboard views are locked behind Premium or higher plans.

The simplicity that makes Trello appealing also limits it. If you are looking for Trello alternatives because you need Gantt charts, built-in time tracking, CRM, invoicing, or resource management, Trello cannot deliver those natively. The free plan caps you at 10 boards, 10 workspace collaborators, and a single Power-Up per board. Even on paid plans, Trello remains a task visualization tool — not a full project management or business management platform. Here are 12 Trello alternatives that offer more depth for teams that have outgrown Kanban boards alone.

Why Teams Switch From Trello

• Very limited free plan — The free tier restricts you to 10 boards, 10 collaborators, 250 automation runs per month, and 1 Power-Up per board. Teams hit these limits quickly and are forced to upgrade before getting real value.
• No built-in time tracking, invoicing, or CRM — Trello has no native way to track time against tasks, generate invoices, or manage client relationships. Every business function outside of task boards requires a separate tool.
• Limited project views on lower tiers — Timeline, Calendar, and Dashboard views are only available on Premium ($10/user/month) and above. Standard plan users are limited to boards, lists, and a basic table view.
• No Gantt charts or resource management — Trello offers no native Gantt view, no task dependencies, no milestones, and no workload capacity planning. Complex project scheduling is not possible without third-party Power-Ups.
• Power-Up dependency creates fragmentation — Advanced features like time tracking, reporting, and integrations rely on Power-Ups from third parties. Each adds its own interface, pricing, and reliability concerns, resulting in a patchwork experience.
• No native document management or proposals — There is no built-in way to create proposals, contracts, or structured documents. Teams use card attachments and descriptions as workarounds, which do not scale.
• SSO and security features require Enterprise or add-ons — Single sign-on (SSO) and SCIM provisioning require the Enterprise plan or the separate Atlassian Guard add-on, putting essential security features out of reach for most teams.

1. Agiled — Best All-in-One Trello Alternative

Agiled is the most complete Trello alternative because it matches Trello's Kanban simplicity and adds everything Trello lacks — native CRM, invoicing, proposals and contracts, client portals, time tracking, HR, and AI agents — all in a single platform.

Trello does one thing well: visual task boards. But the moment your workflow extends beyond moving cards between lists — tracking client relationships, sending invoices, writing proposals, managing team hours — you need to bolt on separate tools. Agiled eliminates that fragmentation. A lead enters through CRM, receives a proposal from Documents, signs a contract, becomes an active project on a Kanban board in Projects, tracks time against tasks, and gets invoiced from Finance — without switching apps or paying for Power-Ups.

For agencies, freelancers, and growing service businesses, this matters most. Trello's Power-Up ecosystem can approximate some of these features, but each one adds a separate vendor, a separate login, and a separate monthly bill. Agiled's Kanban boards are just as intuitive as Trello's, but they sit inside a full business platform. Time tracked on tasks automatically flows into billable invoices. CRM deal stages connect directly to project creation. Client portals give clients a branded space to view project progress, approve deliverables, and pay invoices. AI agents — included at no extra cost — draft proposals, summarize project updates, and generate reports without the per-seat AI fees that other platforms charge.

What makes Agiled the top pick:

• Kanban boards — Drag-and-drop boards with the same visual workflow Trello is known for, plus Gantt charts, task dependencies, and milestones via Projects
• Time tracking — Built-in timer that converts tracked hours into billable invoices automatically
• CRM — Visual pipelines, contact management, deal tracking, and activity timelines via CRM
• Invoicing & finance — Professional invoices, estimates, recurring billing, expense tracking, and financial reports
• Proposals & contracts — Create, customize, and e-sign documents with reusable templates
• Client portal — Branded portal where clients view project progress, approve deliverables, and make payments
• HR & payroll — Employee management, attendance, leave tracking, and payroll
• Workflow automation — Visual builder with triggers, conditions, and actions — no Power-Up required
• AI agents — Draft proposals, emails, and reports with context-aware AI — included in the base price
• Brand customization — Custom branding for your client-facing portal and documents

Agiled's free plan lets you test the full platform before committing, and paid tiers scale affordably without requiring third-party add-ons for every feature. For teams that love Trello's Kanban simplicity but need a complete business toolset, Agiled delivers both.

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2. ClickUp — Best Feature-Rich Alternative

ClickUp is one of the most feature-dense project management platforms available. It replaces Trello's single-view approach with 15+ views, built-in docs, whiteboards, goals, and deep customization — making it the go-to for teams that want maximum flexibility.

Key features:

• 15+ views including List, Board, Gantt, Timeline, and Mind Maps
• Built-in docs, whiteboards, and chat
• Custom fields, statuses, and automations
• Time tracking and goal setting
• Dashboards with real-time reporting

Limitations: The sheer number of features and configuration options creates a steep learning curve. Teams that just want a cleaner Kanban board may find ClickUp overwhelming. No native CRM, invoicing, or client portal.

Pricing: Free plan available. Unlimited at $7/user/month. Business at $12/user/month.

3. Asana — Best for Cross-Functional Teams

Asana is a structured project management tool known for its clean interface and workflow automation. It works well for cross-functional teams that need to coordinate work across departments without Trello's view limitations.

Key features:

• Lists, boards, timelines, and calendar views
• Custom rules for automating task workflows
• Goals and milestones for progress tracking
• Portfolio view for managing multiple projects
• 260+ integrations

Limitations: No native CRM, invoicing, or time tracking. Tasks can only have a single assignee. Pricing scales steeply — Advanced plan is $24.99/user/month.

Pricing: Free for 1-2 users. Starter at $10.99/user/month. Advanced at $24.99/user/month.

4. Monday.com — Best for Visual Workflows

Monday.com offers intuitive, color-coded boards with AI-powered automation. It appeals to non-technical teams that want more visual flexibility than Trello's card-based system without the complexity of tools like ClickUp.

Key features:

• Customizable visual boards and dashboards
• AI features for task automation and data extraction
• 200+ templates for different workflows
• Time tracking and workload management
• Integrations with 40+ tools

Limitations: CRM is a separate product (Monday Sales CRM) with its own pricing. No invoicing, proposals, or contracts built in. Per-seat pricing adds up quickly — Standard is $12/user/month with action limits on automations.

Pricing: Free for up to 2 users. Basic at $9/seat/month. Standard at $12/seat/month. Pro at $19/seat/month.

5. Notion — Best for Docs + Tasks

Notion combines documentation, wikis, databases, and lightweight project management in one workspace. It is popular with startups and knowledge-heavy teams that need Kanban boards alongside structured documentation — something Trello does not support natively.

Key features:

• Flexible databases for task and project tracking
• Built-in wikis and documentation
• Templates for every workflow
• AI-powered writing and summaries included in paid plans
• Real-time collaboration

Limitations: Not purpose-built for project management — lacks Gantt charts, resource management, time tracking, and task dependencies. Better for organizing information than managing complex projects.

Pricing: Free plan available. Plus at $10/user/month. Business at $20/user/month.

6. Basecamp — Best for Simple Team Communication

Basecamp takes a deliberately simple approach: message boards, to-do lists, and group chat per project. It replaces Trello's cards with structured discussions and async updates, making it ideal for remote teams that value communication over granular task tracking.

Key features:

• Message boards and group chat per project
• To-do lists with assignments and deadlines
• File storage and document sharing
• Schedule and milestone tracking
• Hill Charts for visual progress tracking

Limitations: No Gantt charts, time tracking, or advanced task dependencies. No CRM, invoicing, or client portal. Limited project views — no Kanban boards.

Pricing: $15/user/month. Flat-rate Pro Unlimited plan at $299/month for unlimited users.

7. Wrike — Best for Enterprise Project Management

Wrike is an enterprise-grade project management platform with Gantt charts, proofing workflows, resource management, and custom workflows. It is built for teams that need the depth and scalability Trello cannot provide.

Key features:

• Custom workflows and request forms
• Real-time Gantt charts and workload management
• Proofing and approval workflows for creative assets
• Time tracking and budget calculation
• Cross-tagging for multi-department visibility

Limitations: Complex interface with a steep learning curve. Many features are gated behind Business and Enterprise plans. No CRM, invoicing, or client portal.

Pricing: Free plan available. Team at $10/user/month. Business at $24.80/user/month. Enterprise pricing on request.

8. Hive — Best for AI Task Management

Hive offers multiple project views alongside AI-powered task management and content generation. It sits between Trello's simplicity and ClickUp's complexity, making it a balanced choice for mid-size teams.

Key features:

• Kanban, Gantt, calendar, table, and portfolio views
• AI tools for task summaries and content creation
• Built-in time tracking and timesheets
• Automations with triggers and actions
• Integrations with 1,000+ apps

Limitations: Smaller ecosystem and community than Trello, Asana, or Monday.com. Some advanced features require higher-tier plans.

Pricing: Free plan available. Starter at $5/user/month. Teams at $12/user/month.

9. Teamwork — Best for Client Work

Teamwork is built for agencies and client services teams with project management, time tracking, invoicing, and client access. It offers the profitability tracking and client-facing features that Trello lacks entirely.

Key features:

• Project templates and milestone tracking
• Profitability tracking per client and project
• Built-in time tracking and invoicing
• Client user access for project transparency
• Resource workload management

Limitations: Interface feels dated compared to modern tools. No built-in CRM, proposals, or contracts. Client access is project-level visibility rather than a full branded portal.

Pricing: Free for up to 5 users. Deliver at $13.99/user/month. Grow at $25.99/user/month.

10. ProofHub — Best Flat-Rate PM

ProofHub offers project management and collaboration at a flat monthly rate with no per-user pricing. For growing teams tired of Trello's per-seat model, ProofHub's unlimited-user pricing is its biggest draw.

Key features:

• Task management with Kanban boards and Gantt charts
• Proofing and approval workflows for creative files
• Custom workflows and custom roles
• Time tracking and timesheets
• Discussions and group chat

Limitations: Dated interface compared to modern PM tools. No CRM, invoicing, or client portal. Limited integrations.

Pricing: Essential at $45/month (flat rate, unlimited users). Ultimate Control at $89/month (flat rate, unlimited users).

11. Airtable — Best Database-Driven Alternative

Airtable combines spreadsheet flexibility with relational database power. It replaces Trello's flat card system with structured, linked data — ideal for teams that need custom workflows and data relationships beyond what boards can represent.

Key features:

• Grid, Kanban, Calendar, Gallery, and Timeline views
• Custom fields with formulas and linked records
• Workflow automation with triggers and actions
• Interface designer for custom apps
• API and extensive integrations

Limitations: Requires significant setup to use for project management. Steep learning curve for non-technical users. No native time tracking, invoicing, or client management. Expensive — Team plan starts at $20/user/month.

Pricing: Free plan available. Team at $20/seat/month. Business at $45/seat/month.

12. Todoist — Best Lightweight Task Manager

Todoist is a minimalist task manager that replaces Trello's visual boards with fast, text-driven task capture. It is the best option for individuals and small teams that want quick task input with natural language processing rather than board-based workflows.

Key features:

• Task management with projects, labels, and filters
• Natural language input for dates and priorities
• Recurring tasks and reminders
• Kanban board view alongside list view
• Cross-platform apps (web, desktop, mobile)

Limitations: Very basic as a project management tool — no Gantt charts, dependencies, milestones, or resource management. No CRM, invoicing, or team collaboration features beyond task comments.

Pricing: Free plan available. Pro at $4/month. Business at $6/user/month.

Quick Comparison: Trello Alternatives

Platform	Kanban	Gantt	Time Tracking	CRM	Invoicing	Starting Price
Agiled	Yes	Yes	Yes	Yes	Yes	Free
ClickUp	Yes	Yes	Yes	Template	No	Free
Asana	Yes	Yes	No	No	No	Free
Monday.com	Yes	Yes	Yes	Add-on	No	Free
Notion	Yes	No	No	No	No	Free
Basecamp	No	No	No	No	No	$15/user
Wrike	Yes	Yes	Yes	No	No	Free
Hive	Yes	Yes	Yes	No	No	Free
Teamwork	Yes	Yes	Yes	No	Yes	Free
ProofHub	Yes	Yes	Yes	No	No	$45/month
Airtable	Yes	No	No	No	No	Free
Todoist	Yes	No	No	No	No	Free

The table highlights a consistent gap: most Trello alternatives improve on project views and task management but leave CRM, invoicing, and client management to separate tools. Agiled is the only option that covers all five columns — Kanban, Gantt, time tracking, CRM, and invoicing — in one platform at no additional per-feature cost.

What Is the Best Trello Alternative in 2026?

Agiled is the best overall Trello alternative because it keeps the Kanban-board simplicity that Trello is known for and adds everything Trello is missing — Gantt charts, task dependencies, built-in time tracking, native CRM, invoicing, proposals and contracts, client portals, HR, and AI agents included in the base price. For teams that have outgrown Trello's board-only approach or are tired of paying for Power-Ups to fill feature gaps, Agiled offers a broader feature set without the fragmentation. Agencies, freelancers, and service businesses especially benefit from having projects, clients, and finances unified in one workspace.

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Frequently Asked Questions

How much does Trello cost in 2026?

Trello offers a Free plan limited to 10 boards, 10 collaborators, and 1 Power-Up per board. Paid plans are Standard at $5/user/month, Premium at $10/user/month, and Enterprise at $17.50/user/month — all billed annually. Timeline, Calendar, and Dashboard views require Premium or higher.

Which Trello alternative is best for agencies?

Agiled and Teamwork are the best options for agencies. Agiled offers the most complete package with Kanban boards, CRM, invoicing, proposals, contracts, and client portals — all in one platform with no minimum seat count. Teamwork excels at profitability tracking per client and project-level invoicing but lacks CRM and proposals.

Can I migrate from Trello to another tool?

Most alternatives support import from Trello. Trello allows JSON export of boards, and many platforms — including Asana, ClickUp, and Monday.com — offer dedicated Trello import wizards that map boards, lists, and cards automatically. Check each platform's migration documentation for specific steps.

Is Trello good for complex projects?

Trello works well for simple, linear workflows where tasks move through stages on a Kanban board. It is not suited for complex projects that require Gantt charts, task dependencies, milestones, resource allocation, or detailed reporting. Teams managing multi-phase projects with cross-functional dependencies typically outgrow Trello and switch to tools with richer project management capabilities.

For more useful information, browse the resources guide today!

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