14 Best ProofHub Alternatives in 2026

ProofHub Essential costs $45/month flat; Ultimate Control costs $89/month for the first 3 months, then $135/month. No per-user fees, but no CRM, invoicing, or client portal. A 30-person team needing CRM + invoicing alongside ProofHub pays $900-1,400/month total. Top alternatives: Agiled (free tier, all-in-one), Monday.com ($12/seat), ClickUp ($7/user), Basecamp ($349/month flat).

ProofHub is a flat-rate project management and collaboration tool with built-in proofing, discussions, group chat, Kanban boards, Gantt charts, and time tracking. The pricing model is the headline feature: pay $45-89/month regardless of team size .

The trade-off is scope. ProofHub covers project delivery and creative review well, but it has no CRM, no invoicing, no proposals or contracts, no client portal, no HR, and no AI. The interface feels dated compared to 2026 competitors, integrations are limited to a handful of tools, and the Essential plan caps at 40 projects with 15 GB storage. If your team needs more than task management and proofing, or if the UI friction is slowing you down, these 14 alternatives are worth evaluating.

Quick decision guide:

If You Need	Best Pick	Starting Price
Everything in one platform	Agiled	Free
Visual drag-and-drop boards	Monday.com	Free
Maximum PM feature depth	ClickUp	Free
Clean, focused task management	Asana	Free
Simplicity over features	Basecamp	$15/user
Agency client billing	Teamwork	Free
Marketing proofing workflows	Wrike	Free
Simple Kanban boards	Trello	Free
Docs + light project tracking	Notion	Free
Agile sprints and bug tracking	Jira	Free
Flat-rate with CRM + invoicing	Agiled	Free

Why Teams Switch From ProofHub

ProofHub works for teams that want flat-rate PM with creative proofing. But users report consistent pain points that push them toward alternatives.

• Hidden pricing jump after introductory period. ProofHub's Ultimate Control plan advertises $89/month, but that is a 3-month introductory rate. After the promotional period, the price rises to $135/month billed annually or $150/month billed monthly . A team budgeting $1,068/year actually pays $1,587/year after month 3, a 49% increase over the advertised annual rate. Multiple Capterra and G2 reviewers flag this as misleading.
• No CRM, invoicing, or client management. ProofHub is purely a project delivery tool. There are no sales pipelines, contact management, invoicing, proposals, contracts, or client portals. Service businesses need 3-5 additional tools to cover the client lifecycle, and those tools often cost more than ProofHub itself.
• 40-project cap on Essential plan. The $45/month Essential plan limits teams to 40 active projects and 15 GB storage . Agencies managing 8-10 clients with multiple projects per client hit this ceiling within months. The only option is upgrading to Ultimate Control, which more than doubles the cost.
• Dated interface and limited integrations. ProofHub's UI has not kept pace with modern PM tools. G2 and Capterra reviews consistently describe the design as "2018-era" with cluttered navigation. Native integrations are limited to Slack, Google Calendar, Box, Dropbox, OneDrive, and FreshBooks. No Zapier, no Make, no CRM integrations, no native connection to invoicing platforms beyond one-way FreshBooks time export.
• No AI features. ProofHub has no AI capabilities for drafting, summarizing, or automating work. Competitors including ClickUp (Brain AI), Monday.com (AI automations), Notion (AI writing), and Agiled (AI agents) have shipped AI features. Teams that want AI-assisted workflows must use external tools alongside ProofHub.
• Limited reporting and no financial tracking. ProofHub tracks time but cannot convert it to invoices or connect it to project budgets. There is no budget vs. actual tracking, no margin analysis, and no profitability reporting. The reporting that exists (workload, time, resource) is adequate for task management but insufficient for service businesses that need to understand project economics.

Our 12-Point Cost Analysis: ProofHub vs. All-in-One Platforms

We cross-referenced ProofHub's published pricing with the actual cost of supplementary tools a service business needs (CRM, invoicing, proposals, contracts, HR) to build a total cost of ownership comparison. The analysis covers 10-person and 30-person teams across 12 platforms .

The key finding: ProofHub's flat-rate pricing advantage disappears when you add the tools it lacks. A 10-person agency using ProofHub Ultimate Control plus Pipedrive, FreshBooks, and Proposify pays approximately $660/month. The same team on Agiled Pro pays $80/month for equivalent or broader coverage. The gap widens at 30 users where ProofHub's supplementary stack reaches $1,200-1,800/month while Agiled stays at $240/month.

The flat-rate crossover point where ProofHub beats per-seat PM tools on per-user cost is approximately 7 users against ClickUp Unlimited ($89/month vs. $49/month at 7 users, flip at ~13 users where ClickUp hits $91/month). But this math only holds if you compare PM-to-PM. The moment you factor in CRM and invoicing costs, per-seat all-in-one platforms are cheaper at every team size.

1. Agiled: Best All-in-One Replacement for ProofHub

Agiled matches ProofHub's project management capabilities and adds native CRM, invoicing, proposals, contracts, client portals, HR, and AI agents, all included in the base price.

The gap between ProofHub and Agiled is most visible in the lead-to-cash flow. With ProofHub, you manage project delivery but need separate tools for sales, proposals, contracts, billing, and client communication. Agiled brings all of this together. A lead enters through CRM, receives a proposal from Documents, signs a contract, becomes an active project in Projects, tracks time against it, and gets invoiced from Finance without switching apps.

AI agents are included at no extra cost. ProofHub has no AI features at all. Agiled's AI drafts proposals, summarizes project updates, and generates reports as part of the base subscription.

What sets Agiled apart from ProofHub:

• Project management with Kanban boards, Gantt charts, task dependencies, milestones, and project templates via Projects
• Time tracking built in, converting tracked hours into billable invoices automatically
• CRM with visual pipelines, contact management, and deal tracking via CRM
• Invoicing and finance with estimates, recurring billing, expense tracking, and online payments
• Proposals and contracts with e-signatures and reusable templates
• Client portal where clients view project progress, approve deliverables, and make payments
• Workflow automation with visual builder, triggers, and conditions
• AI agents for drafting proposals, emails, and reports, included in the base price
• HR and payroll including attendance, leave tracking, and org charts

Limitations: No built-in creative proofing or markup tools. No native team chat or group discussions. Teams needing design review workflows will miss ProofHub's annotation features.

Pricing: Free plan available. Pro plans start at $7.99/user/month .

Start Free With Agiled

2. Monday.com: Best for Visual Workflow Boards

Monday.com offers colorful, intuitive boards with drag-and-drop automation. It appeals to non-technical teams that prefer visual workflows over ProofHub's more traditional interface.

Monday.com is simpler to learn than ProofHub and significantly more modern in design. Most teams are productive within a day. The trade-off is per-seat pricing that scales steeply at larger team sizes, exactly where ProofHub's flat rate shines.

Key features:

• Customizable visual boards and dashboards with AI-powered automation
• 200+ templates for marketing, operations, and project workflows
• Time tracking and workload management
• Integrations with 40+ native tools plus Zapier and Make
• Multiple views including Kanban, timeline, calendar, and chart

Limitations: CRM is a separate product (Monday Sales CRM) with its own pricing. No invoicing, proposals, or contracts built in. No creative proofing tools. Per-seat pricing scales steeply: Standard at $12/seat/month means a 30-person team pays $360/month for PM alone, compared to ProofHub's $89-135/month .

Pricing: Free for up to 2 users. Basic at $9/seat/month (3-seat minimum). Standard at $12/seat/month. Pro at $19/seat/month.

3. ClickUp: Best for Maximum Feature Density

ClickUp is the most feature-packed PM platform available, with 15+ views, built-in docs, whiteboards, chat, goals, and time tracking. It packs more PM depth into a single tool than ProofHub offers.

Where ProofHub keeps things relatively simple (4 views, basic automations), ClickUp goes deep: custom fields, 15+ view types, ClickApps for per-space feature toggling, built-in documents, whiteboards, and native chat. The trade-off is complexity. ClickUp takes weeks to configure properly, where ProofHub is productive within hours.

Key features:

• 15+ views including List, Board, Gantt, Timeline, Mind Maps, and Workload
• Built-in docs, whiteboards, and chat
• Custom fields, statuses, and automations with conditional logic
• Time tracking, goal setting, and sprint management
• Brain AI for summaries and task generation ($7-9/user/month add-on)

Limitations: Overwhelming for teams that prefer simplicity. Performance can slow on large workspaces. No CRM, invoicing, or client portal. Brain AI is a paid add-on: a 30-person Business team adding AI pays $7,560/year .

Pricing: Free plan available. Unlimited at $7/user/month. Business at $12/user/month.

4. Asana: Best for Clean Task Management

Asana is the pick for teams that find ProofHub's interface cluttered. Its design is cleaner, setup is faster, and the focus is squarely on structured task management without feature overload.

Asana offers fewer views than ClickUp but more polish than ProofHub. The interface is consistently praised as one of the best-designed PM tools. The constraint: no time tracking, no CRM, no invoicing at any tier.

Key features:

• Lists, boards, timelines, and calendar views
• Custom rules and workflow automations
• Goals, milestones, and portfolio views for multi-project tracking
• 260+ native integrations including Slack, Jira, and Salesforce
• AI-powered smart summaries and workflow suggestions

Limitations: No CRM, invoicing, time tracking, or client portal at any tier. Resource management locked behind Enterprise pricing. Per-user pricing compounds: a 30-person team on Advanced pays $750/month .

Pricing: Free for up to 2 users. Starter at $10.99/user/month. Advanced at $24.99/user/month.

5. Basecamp: Best for Teams That Want Simplicity

Basecamp is the deliberate opposite of both ProofHub and ClickUp. No Gantt charts. No proofing tools. Instead: message boards, to-do lists, file storage, and group chat per project. Teams that find ProofHub cluttered often land on Basecamp for its calm, opinionated experience.

Like ProofHub, Basecamp offers a flat-rate pricing option. Pro Unlimited at $349/month covers unlimited users. That is more expensive than ProofHub's $89-135/month, but Basecamp's interface is dramatically simpler and the communication features (message boards, automatic check-ins) replace the need for Slack.

Key features:

• Message boards and group chat organized per project
• To-do lists with assignments and deadlines
• File storage and document sharing
• Schedule and milestone tracking
• Automatic check-ins for async status updates

Limitations: No Gantt charts, time tracking, task dependencies, proofing, or advanced reporting. No CRM, invoicing, or client portal. Too basic for complex project workflows with interdependent tasks.

Pricing: $15/user/month. Pro Unlimited at $349/month flat for unlimited users .

6. Teamwork: Best for Agencies That Bill Clients

Teamwork is built specifically for agencies and client services teams. It combines project management with time tracking, invoicing, and profitability tracking per client and project, capabilities ProofHub lacks entirely.

The key differentiator versus ProofHub is financial visibility. Teamwork tracks billable vs. non-billable hours per project, calculates project margins, and lets you see which clients are profitable. ProofHub tracks time but has no way to connect it to billing or profitability.

Key features:

• Project templates, milestones, and task dependencies
• Profitability tracking per client and project with margin calculations
• Built-in time tracking that flows into invoices
• Client user access for project transparency
• Resource workload management with utilization reporting

Limitations: No built-in CRM, proposals, or contracts. Client access is project-level visibility, not a branded client portal. No creative proofing tools. Pricing starts affordable but Grow at $25.99/user/month adds up for larger teams .

Pricing: Free for up to 5 users. Deliver at $13.99/user/month. Grow at $25.99/user/month. Scale at $69.99/user/month.

7. Wrike: Best for Marketing and Creative Teams

Wrike targets marketing departments and agencies with proofing workflows, resource management, and cross-departmental collaboration. It matches ProofHub's proofing capabilities and adds significantly more PM depth.

Wrike's creative asset approval workflow is more robust than ProofHub's: annotate images, PDFs, and videos with inline comments, route through multi-stage approval chains, and track revision history with version comparison. ProofHub's proofing covers basic markup, but Wrike supports more file types and approval routing complexity.

Key features:

• Custom workflows with request forms for intake management
• Real-time Gantt charts and workload balancing
• Visual proofing and approval workflows for creative assets
• Time tracking with budget calculations per project
• Cross-tagging for multi-department visibility across projects

Limitations: Complex interface with its own learning curve. Many features gated behind higher-tier plans. No CRM, invoicing, or client portal. Business plan at $25/user/month is expensive for small teams .

Pricing: Free plan available. Team at $10/user/month. Business at $25/user/month. Enterprise and Pinnacle pricing on request.

8. Trello: Best for Simple Kanban

Trello is a card-based Kanban tool known for its simplicity. If ProofHub feels cluttered, Trello strips PM down to its most visual, intuitive form: boards, lists, and cards.

Trello does one thing well: visual card-based workflow management. The interface is immediately understandable. The trade-off is obvious: no Gantt charts, no native time tracking, no proofing. Power-Ups extend functionality but each addition increases complexity and cost.

Key features:

• Drag-and-drop Kanban boards
• Butler automation for repetitive tasks
• Power-Ups for additional functionality (calendar, time tracking, integrations)
• Calendar and timeline views
• Mobile apps for iOS and Android

Limitations: Limited without Power-Ups. No Gantt charts, time tracking, resource management, or proofing natively. No CRM, invoicing, or client portal. Premium at $12.50/user/month for a 30-person team costs $375/month, more than ProofHub with fewer features .

Pricing: Free plan available. Standard at $6/user/month. Premium at $12.50/user/month.

9. Notion: Best for Docs-First Teams

Notion combines docs, wikis, databases, and lightweight project management in one workspace. It is popular with startups and creative teams that value documentation and knowledge sharing more than structured PM.

Notion's strength is flexibility. Its database-driven approach lets you build custom project trackers, CRM-like views, and content calendars from scratch. But unlike ProofHub, it is not a purpose-built PM tool: there are no Gantt charts, resource management, or native time tracking.

Key features:

• Flexible databases for custom task and project tracking
• Built-in wikis, docs, and knowledge management
• AI-powered writing and summaries included in paid plans
• Templates marketplace with thousands of pre-built workflows
• Real-time collaboration with inline comments and mentions

Limitations: Not purpose-built for PM: no Gantt charts, resource management, time tracking, or task dependencies. No CRM, invoicing, proofing, or client portal. Performance can lag on large databases with complex relations.

Pricing: Free plan available. Plus at $12/seat/month. Business at $18/seat/month .

10. Airtable: Best for Custom Data Workflows

Airtable combines spreadsheet flexibility with relational database power. Teams that need custom workflows and structured data management but find ProofHub's approach too rigid can build exactly what they need in Airtable.

The difference: ProofHub gives you pre-built PM structure with limited customization. Airtable gives you raw building blocks to create your own. This means more setup time but complete control over fields, relationships, views, and automations.

Key features:

• Grid, Kanban, Calendar, Gallery, and Timeline views
• Custom fields with formulas, linked records, and rollups
• Workflow automations with triggers, conditions, and actions
• Interface designer for building custom internal apps
• API access and extensive integrations for custom workflows

Limitations: Requires significant setup to use for project management. No native time tracking, invoicing, proofing, or client management. Team plan at $20/seat/month is expensive for basic PM needs .

Pricing: Free plan available. Team at $20/seat/month. Business at $45/seat/month. Enterprise pricing on request.

11. Jira: Best for Software Development Teams

Jira is purpose-built for agile software teams running sprints, tracking bugs, and managing releases. If your team writes code, Jira's depth in development workflows exceeds what ProofHub's generalist approach can match.

ProofHub has no sprint views, no backlog management, no CI/CD integration, and no release tracking. Jira has 3,000+ developer-specific integrations, native pipeline visibility, and release management designed for engineering workflows.

Key features:

• Scrum and Kanban boards with sprint planning and velocity tracking
• Advanced roadmaps and release tracking with dependency mapping
• Bug and issue tracking with custom workflows and priorities
• 3,000+ integrations including GitHub, Bitbucket, GitLab, and CI/CD tools
• Automation rules tailored to development workflows

Limitations: Built for development teams. Not suited for general business management, marketing, or client-facing work. No CRM, invoicing, proposals, proofing, or client portal.

Pricing: Free for up to 10 users. Standard at $8.15/user/month. Premium at $16/user/month .

12. Smartsheet: Best for Spreadsheet Users

Smartsheet offers a familiar spreadsheet interface for project management. Teams already comfortable with Excel can transition without learning a new paradigm.

ProofHub's Table view offers spreadsheet-like task management, but Smartsheet takes this further with formulas, conditional formatting, cross-sheet references, and enterprise-grade automation. For data-heavy teams that think in rows and columns, Smartsheet is more natural.

Key features:

• Spreadsheet-style project tracking with formulas and conditional formatting
• Gantt charts, card views, and calendar views
• Automated workflows and alerts with branching logic
• Resource management dashboards and capacity planning
• Enterprise-grade security and governance

Limitations: Interface can feel less modern than dedicated PM tools. No CRM, invoicing, proofing, or client portal. Pricing is higher for small teams.

Pricing: Pro at $12/user/month. Business at $24/user/month. Enterprise pricing on request .

13. Paymo: Best for Time-Billing Teams

Paymo combines project management with time tracking and invoicing, making it ideal for agencies and freelancers who bill by the hour. Unlike ProofHub, Paymo connects tracked time directly to client invoices.

The key advantage over ProofHub: Paymo closes the time-to-invoice loop. Hours tracked in ProofHub sit as internal data. Hours tracked in Paymo become invoice line items with one click.

Key features:

• Task management with Kanban and Gantt views
• Automatic and manual time tracking with desktop timer
• Client invoicing generated from tracked time
• Resource scheduling and workload management
• Project budgeting and profitability reports

Limitations: Smaller user base and fewer integrations than major competitors. No CRM, proposals, contracts, or client portal. No creative proofing tools. Per-user pricing means a 30-person team on Business pays $327/month .

Pricing: Free plan available. Starter at $5.9/user/month. Business at $10.9/user/month.

14. Scoro: Best for Enterprise Professional Services

Scoro covers the full quote-to-cash cycle: CRM, quoting, project management, time tracking, invoicing, and financial reporting in one system. It targets larger agencies and consultancies where profitability analysis is critical.

Scoro is the only alternative besides Agiled that includes both CRM and invoicing natively. The difference: Scoro costs significantly more (5-seat minimum at $20/user/month = $100/month entry point) and is designed for established firms, not growing teams .

Key features:

• Project and resource management with Gantt charts and utilization dashboards
• CRM with deal pipelines, quoting, and contact management
• Time tracking with billable/non-billable categorization
• Invoicing, expense tracking, and financial dashboards
• Profitability analysis per project, client, and team member

Limitations: Expensive. Essential requires 5-seat minimum at $20/user/month ($100/month entry point). Complex setup with a steep learning curve. No client portal. No creative proofing. Overkill for small teams or straightforward project tracking.

Pricing: Essential at $20/user/month (min 5 seats). Standard at $42/user/month. Pro at $71/user/month.

How These 14 Platforms Compare on Core Features

We evaluated each platform across 7 capabilities that ProofHub users ask about most in community forums and review sites: project management depth, CRM, invoicing, time tracking, client portal, automation, and AI included in the base price.

Platform	PM Depth	CRM	Invoicing	Time Tracking	Client Portal	Automation	AI Included	Price From
Agiled	Full	Yes	Yes	Yes	Yes	Yes	Yes	Free
ProofHub	Full	No	No	Yes	No	Basic	No	$45/mo
Monday.com	Full	Add-on	No	Yes	No	Yes	Partial	Free
ClickUp	Full	Template	No	Yes	No	Yes	Add-on	Free
Asana	Full	No	No	No	No	Yes	Partial	Free
Basecamp	Basic	No	No	No	No	Basic	No	$15/user
Teamwork	Full	No	Yes	Yes	Limited	Yes	No	Free
Wrike	Full	No	No	Yes	No	Yes	No	Free
Trello	Basic	No	No	Add-on	No	Yes	No	Free
Notion	Basic	No	No	No	No	Basic	Yes	Free
Airtable	Custom	No	No	No	No	Yes	Partial	Free
Jira	Full (dev)	No	No	No	No	Yes	Partial	Free
Smartsheet	Full	No	No	No	No	Yes	Partial	$12/user
Paymo	Full	No	Yes	Yes	No	Basic	No	Free
Scoro	Full	Yes	Yes	Yes	No	Yes	No	$100/mo*

*Scoro requires 5-seat minimum at $20/user.

What the data shows:

• Only 1 platform (Agiled) offers CRM, invoicing, client portal, AND AI alongside full project management at no extra per-feature cost. Scoro covers CRM and invoicing but has no client portal, no included AI, and costs $100/month minimum.
• ProofHub scores "No" on 4 of 7 categories (CRM, invoicing, client portal, AI). Its flat-rate pricing advantage only holds when the team needs PM and nothing else.
• The cost-per-feature ratio for ProofHub is misleading at face value. ProofHub Ultimate delivers 3 of 7 feature categories for $89-135/month. Adding CRM, invoicing, and a client portal through separate tools adds $300-800/month, pushing the actual per-feature cost well above alternatives that bundle everything.
• Flat-rate tools (ProofHub at $89-135/month, Basecamp at $349/month) become cheaper per user past 10-15 people for PM alone, but both sacrifice CRM, invoicing, client portal, and AI functionality.

What a 10-Person and 30-Person Team Actually Pays

Per-user pricing obscures the real cost at scale. Flat-rate pricing obscures the real cost of supplementary tools. Here is what teams actually pay annually, including the CRM and invoicing tools a service business needs:

Platform	Monthly (10 users)	Annual (10 users)	Monthly (30 users)	Annual (30 users)	Includes CRM + Invoicing?
ProofHub Ultimate	$135	$1,620	$135	$1,620	No
ProofHub + CRM + Invoicing	$655	$7,860	$1,435	$17,220	Via separate tools
Agiled Pro	$80	$960	$240	$2,880	Yes
ClickUp Business	$120	$1,440	$360	$4,320	No
Monday.com Standard	$120	$1,440	$360	$4,320	CRM separate
Asana Advanced	$250	$3,000	$750	$9,000	No
Basecamp Pro	$349	$4,188	$349	$4,188	No
Teamwork Grow	$260	$3,120	$780	$9,360	Invoicing only
Scoro Standard	$420	$5,040	$1,260	$15,120	Yes
Paymo Business	$109	$1,308	$327	$3,924	Invoicing only

The ProofHub + supplementary tools row assumes Pipedrive Professional for CRM ($49/user/month), FreshBooks Plus for invoicing ($30/month), and Proposify for proposals ($49/month). These are mid-range choices. The actual cost depends on which tools you choose, but the pattern holds: ProofHub's $135/month becomes $655/month for a 10-person service business and $1,435/month for a 30-person team once you add the tools ProofHub lacks .

Agiled covers all of this for $80-240/month. For a 30-person team, that is a savings of $14,340/year compared to the ProofHub stack.

When ProofHub Is Still the Right Choice

Not every team needs to switch. ProofHub remains the right tool in specific situations:

• Your team only needs project management and creative proofing. If you do not invoice clients, manage sales pipelines, or need client portals, ProofHub's flat-rate pricing with unlimited users is genuinely unbeatable. A 50-person team pays $135/month total. No per-seat PM tool comes close at that scale for PM-only use.
• You have a large team (20+) with established CRM and invoicing tools. If you already use Salesforce, HubSpot, QuickBooks, or similar enterprise tools and will keep them regardless, ProofHub fills the PM gap at minimal per-user cost. The supplementary tool argument only applies if you do not already have those tools.
• Your team values built-in proofing and creative review. ProofHub's markup annotation and approval workflow for design files is a genuine differentiator. Only Wrike matches it among mainstream PM tools. If design review is a daily workflow, ProofHub's proofing saves the cost of a standalone tool like Frame.io.
• You want built-in team chat without paying for Slack. ProofHub's discussions, group chat, 1-on-1 messaging, and announcements replace Slack ($7.25/user/month) for many teams. A 30-person team saves $217.50/month on chat alone, partially offsetting ProofHub's cost.
• Budget predictability matters more than feature breadth. ProofHub's flat rate means no surprise cost increases as you add team members. Seasonal businesses, agencies with fluctuating contractor counts, and teams that add interns regularly benefit from knowing the cost stays fixed.

If none of these apply, you will likely get more value from one of the 14 alternatives above.

Frequently Asked Questions

How much does ProofHub actually cost in 2026?

ProofHub has two plans. Essential costs $45/month billed annually ($50/month billed monthly) and includes 40 projects, 15 GB storage, and unlimited users. Ultimate Control has a 3-month introductory rate of $89/month billed annually ($99/month billed monthly), then increases to $135/month billed annually ($150/month billed monthly) after the promotional period . There is no free plan, only a 14-day trial. The post-introductory pricing is often missed in competitor comparisons.

Is there a free alternative to ProofHub?

Yes. Agiled offers a permanent free plan with CRM, project management, and unlimited contacts. ClickUp has a free tier with unlimited tasks. Monday.com and Asana offer free plans for small teams (2 users each). Trello's free plan supports unlimited boards. If you need the closest free equivalent to ProofHub's project management features, ClickUp Free is the strongest match; for all-in-one business management, Agiled's free plan covers more ground.

Which ProofHub alternative is best for agencies?

For agencies that bill clients, Agiled and Teamwork are the strongest picks. Agiled offers the most complete package: CRM for tracking leads, proposals and contracts for closing deals, project management for delivery, time tracking connected to invoicing for billing, and a client portal for transparency. Teamwork excels at profitability tracking per client and per project, showing which accounts are profitable and which are costing you money. ProofHub handles project delivery well but requires separate tools for every other agency function.

Can ProofHub replace ClickUp or Asana?

For basic project management, yes. ProofHub offers Kanban boards, Gantt charts, task dependencies, and time tracking, covering the core PM needs most teams have. But ProofHub has fewer views than ClickUp (4 vs. 15+), fewer automations than Asana, fewer integrations than both, and no built-in docs or whiteboards. Teams switching from ClickUp to ProofHub typically gain flat-rate pricing and proofing but lose customization depth, AI features, and ecosystem connectivity. Teams switching from Asana to ProofHub gain proofing and team chat but lose the cleaner interface and deeper automation rules.

Is ProofHub good for remote teams?

ProofHub's built-in discussions, group chat, and announcements make it more self-contained for remote teams than tools that require Slack alongside PM. But the mobile app has limited feature parity: proofing markup, Gantt editing, and advanced reporting are web-only. Remote teams that need strong mobile access or async video tools (Loom-style updates) will find ProofHub's mobile experience frustrating. For remote service businesses, Agiled's client portal and proposal workflow add value that ProofHub cannot match.

How do I migrate from ProofHub to another tool?

ProofHub supports CSV export for tasks, projects, and time data. Most alternatives (Asana, ClickUp, Monday.com, Agiled) support CSV import for tasks and projects. Start by exporting your most active projects, verify the import maps fields correctly, then migrate historical data. ProofHub's proofing history (markup annotations, approval chains) does not export in a standard format and will likely need to be archived separately. Custom workflows and statuses will need to be rebuilt manually in the new tool. Budget 1-2 weeks for a team of 20+ to fully migrate and verify data integrity.

Related Comparisons:

• Agiled vs ProofHub
• ProofHub vs ClickUp
• ProofHub vs Monday.com
• ProofHub vs Asana
• ProofHub vs Wrike
• ProofHub vs Basecamp
• Best ClickUp Alternatives
• Best Asana Alternatives
• Best Monday.com Alternatives
• Best Teamwork Alternatives

For more resources, browse the Agiled resource hub.