What is Remote Working Software?
Remote software can help people work remotely, irrespective of their location. Remote software can be used to communicate and network systems such as video chat or message applications, cloud storage, tasks and projects management systems, remote team management applications, etc.
It is important that the remote working software has a wide range of integrations with other tools and is easy to use for other members of the team to facilitate remote cooperation. The onboarding of new employees should be seamless with good remote working software too.
There are many advantages of getting your business into remote working but you will have to explore the best practices for remote team management. Let’s have a look at the remote team tools that will simplify the process to manage remote workers keeping them productive and growing professionally.
Best Video Conferencing Tools
Microsoft Teams offers more ways to be a team; you can chat, jump on a group meeting, call a co-worker, and collaborate in other ways.
MS Teams has all the basic video call features like screen and file sharing, virtual backgrounds, and app integrations.
What really makes Microsoft Teams stand out, however, is the new ‘Together mode’ that they are rolling out as of writing. This functionality enables teams to be and work together even when working from home. This digital working space was created for those who just like to sit “together” with others while working remotely.
As you would expect from Microsoft, they strive for security and compliance. You can rest assured that your meetings are safeguarded by industry leading technology.
Nextiva is a cloud phone system that empowers teams to communicate with customers and colleagues regardless of their location. The platform offers a host of features such as mobile app, call forwarding, call groups, website live chat, and more – designed to give your team the ability to connect with people on-the-go, from their office phone, smartphone, laptop, or tablet. See why Nextiva was just rated the best overall business phone service by the U.S. News and World Report. Get a free trial for your business.
Zoom is a group calling app with an amazing quality of the video. It is easy to use, most affordable and straightforward pricing. During remote Meetings & Video Chat, you can record any call with a full-length video. You can share your screen with teams for combined discussions. Other zoom solutions include video webinar, meetings, Zoom room, business IM, and voice sharing.
With UnRemot, you can stay in touch with colleagues throughout the day just like you were all in the office. It is a great way to get your team on group video calls.
UnRemot is an excellent choice if you just want to feel connected to others, as this remote working tool offers single-click group video calls for ad-hoc pop-ins to a virtual meeting room. You only need to invite your team members once and then the virtual collaboration space is open for everybody.
Meet up with your colleagues, share your screen, collaborate on projects, or just get in some face-time.
Best Project Management tools
Task management and collaboration become a big challenge when working with remote teams. Luckily, ProofHub is the project management and online collaboration tool that takes care of this challenge.
You can create tasks with a start and end date, and set custom roles so that everyone knows what they are supposed to do and when. There are custom reports to plan and manage your tasks, projects, and resources.
ProofHub can be integrated with other popular apps like FreshBooks, QuickBooks, Google Calendar, iCal, Outlook, Dropbox, Google Drive, OneDrive, and more to bring everything together in one place.
ProofHub’s online proofing feature is something I really appreciate about this software; reviewing and approving tasks has never been this effortless. This remote working tool also incorporates a dedicated space for real-time discussions, file sharing, and a built-in chat app.
Basecamp is a popular choice among managers, teams, freelancers, and agencies for its simple functionality, clean design, and elegant usability. It’s a project management and team collaboration software solution that helps you manage projects and communicate with clients in a meaningful way.
It offers a range of features and tools for sharing ideas, organizing conversations, and keeping everyone on the same page throughout the project.
At the same time, you get to experience limitations like no time tracking, no ability to archive topics, no subtasks, no professional team hierarchy, only outside integrations, etc. These limitations are the very reason why organizations and teams (especially growing teams) are looking for the best alternatives to Basecamp.
Well, no tool is perfect. At the end of the day, it is your specific needs that will decide whether or not a tool is ideal for your business. So, if Basecamp seems like a fair choice to you, give it a try.
ProProf Project is worth your consideration if you are looking for a reliable tool that helps you organize your tasks while working remotely. You can create projects and set tasks and assign deadlines to them. This project management app lets you track time, generate accurate invoices, develop presentation-ready reports, manage timesheets, etc.
With the help of Gantt charts, you can monitor the progress of your projects along with tasks and subtasks. It enables you to stay on track, even if your home office is not free of distractions that might cause project delays.
PoProfs Project is available on both Android and iOS devices granting ease of access to project managers, freelancers, and telecommuters which further improves productivity.
Best tool for Team Collaboration
Slack is a messaging remote work tool that everybody loves. A digital space that helps in communication among teammates, allow them to share ideas, share comment in real time so everything moves swiftly. You can have all your team communication in one place wherever you go with a remote collaboration tool. When the teams are remote, they can use Slack channels for instant messaging and collaboration. It will bring all your team communication in one place making managing remote employees a lot easy. Slack offers fully native apps for iOS and Android to give you complete functionality.
Hiver is a tool that helps remote teams manage group inboxes like support@, info@, or contact@ right from Gmail. With Hiver’s shared inboxes, conversations happen seamlessly over email.
Every email can be assigned to a user and kept track of in real-time until the point of resolution. Team members can collaborate with each other seamlessly using internal notes instead of relying on external chat apps.
With Hiver, you can delegate emails and track them effortlessly, turn emails into tasks, and assign them to team members with just 2 clicks. Collaborate with your team using notes and say goodbye to external collaboration tools or meandering email threads.
Get a full history of all actions taken on an email with the activity timeline to ensure a high degree of accountability. Quickly view all unassigned emails in one place and never miss an email ever again.
Hiver’s shared inboxes also allow you to track key metrics from the Analytics Dashboard. You can use these actionable insights to track employee productivity, identify areas of improvement, and fix them.
Miro is an online collaborative whiteboard platform that brings telecommuters together. You can draw on it, add virtual sticky notes, connect work items, and invite teammates or others to collaborate on the board.
This tool works brilliantly with a touchscreen too, which makes the whiteboard-feel even more natural and kind of futuristic.
Troop Messenger is a compact remote work tool for small, medium, and large enterprises. This high functionality, low-complexity tool addresses various domain specificities. Team members can interact via instant messaging, audio and video calling, location and file sharing, and by creating unlimited groups on the go.
This Slack alternative allows admins to add vendors, suppliers, and freelancers as orange members who get restricted access to the workspace. Troop Messenger can be integrated with essential apps like Dropbox and Google Drive. With Troop Messenger, your team can migrate their files, documents, and do a lot more than texting. It is the best work from home communication tools your team needs to ensure business continuity during COVID-19.
Best Cloud Storage and Management Service
Xtensio empowers teams to create effective business content together. You can create internal how-to guides, onboarding templates, and sales decks, as well as presentations for external use while ensuring that all your content is on-brand.
Xtensio documents are easy to collaborate on as all changes and revisions are synced in real-time across all devices. It’s also hassle-free to navigate your documents since you can organize them into different categories, assign them to projects, teams or clients.
The SSL encryption and backups ensure that your content is always accessible but only to the right people.
Google Drive is a cloud storage platform to keep all your files in one secure and centralized location. The remote workers can store and share documents, spreadsheets, and slide presentations. It can be used for reporting on weekly metrics. Additionally, Google Drive files can be synced across devices, so the individuals can view and update them from anywhere.
It doesn’t work so well to share large files over email, therefore, Dropbox is a modern workspace that offers various features for managing remote employees. Remote workers can easily sync, share and collaborate on documents. This cloud storage system has an API that makes it useful for remote collaborators. It allows for sharing big files – powerpoint, photoshop, sketch with anyone.
Best Productivity Tools
Krisp is a noise cancelling app that helps remote professionals and teams be more productive. It removes background noise on both sides of the call, so you and your call participants can take important calls from anywhere. You can use it with any communication app (Zoom, Skype, Slack, and many others) and enjoy more productive remote meetings.
Todoist is for you if you are looking for geeking out on the organization of tasks for your remote teams. It gives all the core features that include tasks, subtasks, lets you create projects, add notes and upload files, set reminders, flags and a productivity chart.
Blink is a comprehensive app that empowers communication and enhances productivity for remote teams. It is designed to transform employee experience as a mobile responsive and unified communication platform.
Blink offers a range of features like calendar management, discussion boards, employee directory, and news feed, etc. – all in an effort to create a work-friendly digital environment that facilitates productivity and team cohesion above all else.
At the same time, it also offers tools to create micro-applications within the Blink platform. Through this, your business can create its own employee communication and collaboration solutions without the need for technical knowledge.
These micro-apps support absence management, automated timesheets, payment cards, network searches, and more. However, the biggest charm of these micro-apps is that they can be optimized for desktops, mobiles, and tablets.
Blink is the ultimate employee app for organizations that want to support their mobile teams and keep them informed even when they are on the move.
Best tool for Visualization
Venngage is a popular infographic and template-creation tool that empowers you to tell stories and present your data in an interesting and engaging way.
With Venngage, you can create onboarding templates, remote working guidelines, business infographics, and other content that support employees from onboarding to performance reviews.
Presentations, training templates, proposals, infographics, and other beautiful designs are increasingly important and can add to any telecommuter’s impulse-poor everydays. Visme is a B2B (Business to business) design solution that helps even the non-creative types come up with stunning and engaging designs.
Be it a sales presentation for a client or a nice little printable to-do-list template for your home office, Visme has you covered. They offer hundreds of templates neatly categorized in a searchable library.
Best Reporting Tool
iDoneThis is a place where managers can keep an eye on the big picture to know what is being done daily. The team members will have to just check in daily, in their browser or via email. They can add their robust reports and get along the project effectively. With remote workers across the world, this tool compensates the need for daily check-in meetings.
Best Time Management Tools
Deploying time tracking software for employees and remote workers can be a double-edged sword. Some managers might use it as a way of keeping a painfully close eye on their team. However, when done right, time tracking can have a great impact on productivity.
TimeDoctor is a friendly time tracking app that helps remote workers identify where their working hours disappear and what they could improve to optimize their workflows.
TimeDoctor allows you to track check in and out times, breaks, and report on how long you spend on a task. The app works on any device has plenty of integrations, and offers off-track reminders to keep you focused and divert you from time-wasters. All of these can help you design a better work-life balance and make sure that you spend your office hours productively and switch off when it’s time for your personal life to step in.
Hub staff will make you more productive and will make your time work for you. You can keep a track of where employees are spending their time and what tasks they are working on at a given time. Its eye-catching features include online timesheets, employee scheduling, screen recording, employee monitoring, payroll software, GPS tracking, online invoicing, and project budgeting, and many more.
Track every hour to boost your team’s productivity. The tool lets you invoice all tracked time and expenses. You can create custom time reports of time logged on the project. Export your report and time log entries as Excel, CSV, or PDF.
Best tools for Remote access and support
Do you know that feeling, when you have been doing a screen share session with a colleague for 15 minutes to get a more complex task done together, but you just don’t get anywhere? Their machine is set up in a different way or for some other reason, they can’t achieve something that would take you literally 10 seconds? That’s when you need TeamViewer.
With TeamViewer, you can access others’ computers remotely, if it has the application installed on too and you are provided with the necessary login details. TeamViewer’s system is truly reliable, you can place your confidence in the software when you want to access a remote device safely.
Clapboard by StoryXpress
Clapboard is an interactive video recording and sharing tool that streamlines collaboration between colleagues. When screenshots don’t seem to do the job and get a point across, that’s when it’s time to turn to videos.
Clapboard is an amazing tool for telling stories with ease, but it can also be utilized by distributed teams that want to collaborate effectively. Record your screen, quickly edit the video and share the recording – Just 3 simple steps, that’s it!
To enhance the experience and draw attention to the important parts of your video, you can draw on the screengrab, add text or drive the viewers’ eyes with the focus tool.
Fluvid is a screen recorder that comes with group sharing that enables your recordings with multiple individuals at once. With this software, you will be able to send video messages rather than plain text.
Recording meeting rundowns is another handy feature. Fluvid allows you to screen record every minute detail of your meeting. No more missing out on important bits because you were typing up something or had to open the door for the delivery person.
Fluvid can also be used for code reviews, creating training, onboarding videos, investor pitch decks, video presentations, product demos, and more. Once your recording is done, you can opt to live stream it or schedule it for later, set up password protection, add custom call-to-action buttons, and gain insights into who watched your videos.
Best Quick Feedback Tool
Chimp or Champ
A good manager should be inclined towards its teams’ happiness. Chimp or Champ allows managers to connect with their team in a simple and best way. It is an anonymous weekly employee happiness meter for checking the team. Improve employee well-being and achieve better results. You can go straightforward on purpose to get feedback.
Best Time Converter Tool
World Time Buddy
World Time Buddy is a remote work software with a time converter for distributed teams. It is a convenient world clock and an online meeting scheduler. Its design lets people compare multiple time zones, plan conference calls, and web meetings for business.
Best Meeting Scheduling Tool
10to8 Meeting Scheduling Software
It is important that remote teams constantly stay in touch and have regular catch-ups. 10to8 Meeting Scheduling Software will make it easy to arrange recurring meetings, like daily standups and weekly team meetings, as well as ad-hoc phone calls at times that are convenient for all participants.
10to8 can handle staff members in multiple time zones, so if you have a distributed team spread worldwide, that’s not a problem at all. Thanks to the native Zoom integration, it’s dead easy to hop on a video call straight from your diary. 10to8 integrates with most calendars such as Google, iCal, Outlook, and Exchange, so you can wave goodbye to double-bookings.
Soapbox is an agenda tool for one-on-ones and team meetings. The app provides a central place for teams to collaborate on shared agendas, take notes, assign next steps and share feedback. You can also access suggested questions that drive meaningful conversations, a robust library of agenda templates, and AI-powered meeting insights based on the conversations you’re having with your team. These insights are broken down into four key categories: growth, motivation, communication and work.
Soapbox enables remote teams to have effective and collaborative meetings.