10 Best Avaza Alternatives in 2026

Avaza Startup costs $11.95/month; Business costs $47.95/month. A 10-person team on Business with scheduling and chat add-ons pays ~$121/month for PM + invoicing only, no CRM or proposals. Top alternatives: Agiled (free tier, CRM + invoicing + PM + AI included), Teamwork ($13.99/user, agency billing), Paymo ($5.9/user, time-billing focus).

Avaza is a project management platform with time tracking, expense management, invoicing, resource scheduling, and team chat. It is used by 60,000+ businesses across 150+ countries for project-based work . Plans start at $11.95/month for Startup and scale to $47.95/month for Business, with add-on users at $2-7/month per module depending on role (timesheet, admin, scheduling, chat).

The catch: Avaza's scope stops at operational back-office. There is no CRM for lead and deal management, no proposal builder, no contracts with e-signatures, no client portal beyond basic chat access, no HR or payroll, and no AI features. The modular pricing also obscures real costs. A 10-person team needing full functionality (timesheets, admin, resource scheduling, and chat) pays ~$121/month on the Business plan, not the $47.95 base price . If you need more than project tracking and invoicing, or if the add-on costs are compounding as you grow, these 10 alternatives are worth evaluating.

Quick decision guide:

If You Need	Best Pick	Starting Price
Everything in one platform	Agiled	Free
Agency client billing + profitability	Teamwork	Free
Time-to-invoice for freelancers	Paymo	Free
Feature-dense PM with customization	ClickUp	Free
Visual drag-and-drop boards	Monday.com	Free
Invoicing-first with accounting	FreshBooks	$21/mo
Freelancer full lifecycle	Plutio	Free
Enterprise quote-to-cash	Scoro	~$100/mo
Flat-rate unlimited users	ProofHub	$45/mo

Why Teams Switch From Avaza

Avaza handles projects, time tracking, expenses, and invoicing competently. But users report consistent pain points that push them toward alternatives as their business needs expand.

• No CRM or sales pipeline. Avaza has customer records for invoicing purposes but no deal pipelines, lead scoring, sales automation, or revenue forecasting. Teams tracking opportunities from lead to close need a separate CRM (Pipedrive at $14-49/user/month, HubSpot at $15-50/user/month) and accept manual data handoff between systems .
• No proposals or contracts. Avaza offers quotes that convert to invoices, but there is no interactive proposal builder with rich content, view tracking, or AI drafting. No contracts with e-signatures. Teams must use Proposify ($49/month), PandaDoc ($35/user/month), or similar for client onboarding and agreements .
• No client portal. External contacts can join team chat channels, but there is no branded portal where clients view project progress, approve deliverables, review documents, or make payments. Agencies managing client relationships need a separate client experience tool.
• Modular pricing inflates costs at scale. Each module (timesheets, admin, resource scheduling, chat) has separate user limits. The Business plan includes 10 timesheet users but only 1 scheduling user and 5 chat members. Adding scheduling for 9 more users costs $63/month ($7 each); adding chat for 5 more costs $10/month ($2 each). A 10-person team on Business pays ~$121/month, not $47.95 .
• Restrictive free plan. Limited to 5 projects, 10 customers, 5 invoices/month, and 100 MB storage. No resource scheduling or full team chat on free. Barely enough for evaluation, and impossible for real client work.
• No HR, payroll, or employee management. Team management stops at resource scheduling and leave tracking. Employee records, attendance, payroll processing, and org charts require separate tools.
• No AI features. No AI-assisted drafting, no smart automation, no AI reports. The platform has no published AI roadmap as of April 2026.
• Interface complaints. 78% of reviewers on Software Advice cite a bland interface that is slow and limiting. 82% report the system requires a strong internet connection with no offline mode. 80% note inadequate dashboards and limited customization options .

Our 7-Category Feature Analysis

We cross-referenced feature pages, pricing pages, and user reviews on G2, Capterra, and Software Advice for all 11 platforms (as of April 2026). We scored each platform across the 7 capabilities Avaza users ask about most in review sites and community forums: project management depth, CRM, invoicing, time tracking, client portal, automation, and AI included in the base price.

The results reveal a structural gap: Avaza scores well on PM, invoicing, and time tracking but leaves 4 of 7 categories uncovered (CRM, client portal, automation depth, AI). Only 2 of the 11 platforms (Agiled and Scoro) cover all 7 categories natively.

Platform	PM Depth	CRM	Invoicing	Time Tracking	Client Portal	Automation	AI Included	Price From
Agiled	Full	Yes	Yes	Yes	Yes	Yes	Yes	Free
Avaza	Full	No	Yes	Yes	No	Basic	No	Free
Teamwork	Full	No	Yes	Yes	Limited	Yes	No	Free
Paymo	Full	No	Yes	Yes	No	Basic	No	Free
ClickUp	Full	Template	No	Yes	No	Yes	Add-on	Free
Monday.com	Full	Add-on	No	Yes	No	Yes	Partial	Free
FreshBooks	Basic	No	Yes	Yes	No	Basic	Yes	$21/mo
Plutio	Full	No	Yes	Yes	Yes	Basic	No	Free
Scoro	Full	Yes	Yes	Yes	No	Yes	No	$100/mo*
Flowlu	Full	Yes	Yes	No	No	Basic	No	Free
ProofHub	Full	No	No	Yes	No	Yes	No	$45/mo

*Scoro requires 5-seat minimum at $20/user/month.

What the data shows:

• Only 1 platform (Agiled) offers CRM, invoicing, client portal, AND AI alongside full project management at no extra per-feature cost. Scoro covers CRM and invoicing but has no client portal, no included AI, and costs $100/month minimum.
• Avaza scores "No" on 4 of 7 categories (CRM, client portal, advanced automation, AI). Its strengths are concentrated in PM, invoicing, and time tracking.
• The cost-per-feature ratio for a 10-person team on Avaza Business (~$121/month with add-ons) is approximately $40/month per available feature category (3 of 7). Agiled Pro delivers 7/7 coverage at approximately $8.57/month per feature category at the same team size .

1. Agiled: Best All-in-One Avaza Alternative

Agiled is the most complete Avaza alternative because it combines project management with CRM, invoicing, proposals, contracts, client portals, HR, payroll, and AI agents in a single platform with no modular add-on fees.

The gap between Avaza and Agiled is most visible in the client lifecycle flow. With Avaza, you manage projects, track time, handle expenses, and send invoices. Everything around those operations (client acquisition, proposals, contracts, client collaboration, team management) requires separate tools. Agiled eliminates that fragmentation. A lead enters through CRM, receives a proposal from Documents, signs a contract, becomes an active project in Projects, tracks time against deliverables, and gets invoiced from Finance without switching apps.

For agencies and service businesses, the financial math is compelling. A 10-person agency using Avaza Business ($121/month) plus Pipedrive for CRM ($490/month) plus Proposify for proposals ($49/month) plus BambooHR for HR ($150/month) pays approximately $810/month for the full stack. Agiled Pro covers all of this for $60/month, a savings of $750/month or $9,000/year .

What sets Agiled apart from Avaza:

• Project management with Kanban boards, Gantt charts, task dependencies, milestones, project templates, and burn-down charts via Projects
• Time tracking with a built-in timer that converts tracked hours into billable invoices automatically
• CRM with visual pipelines, contact management, deal tracking, and activity timelines via CRM
• Invoicing and finance with estimates, recurring billing, expense tracking, and online payments via Finance
• Proposals and contracts with e-signatures, AI-assisted drafting, and reusable templates via Documents
• Client portal where clients view project progress, approve deliverables, and make payments
• Workflow automation with visual builder, triggers, conditions, and cross-module actions
• AI agents for drafting proposals, emails, and reports, included in the base price
• HR and payroll including employee management, attendance, leave tracking, and org charts

Limitations: No drag-and-drop resource scheduling with team availability views (Avaza's strength). Expense tracking exists but lacks receipt digitization. Fewer payment gateway options than Avaza's Stripe/PayPal/Payoneer coverage.

Pricing: Free plan available. Pro plans start at $7.99/user/month .

Start Free With Agiled

2. Teamwork: Best for Agency Client Billing

Teamwork is built specifically for agencies and client services teams. It combines project management with time tracking, invoicing, and profitability tracking per client and project, capabilities Avaza offers in part but Teamwork takes further with margin calculations and client-level financial reporting.

The key differentiator over Avaza: profitability visibility. Teamwork tracks billable vs. non-billable hours per project, calculates project margins, and lets you see which clients are profitable and which are costing you money. Avaza has project budgeting and time tracking but does not provide the same depth of per-client profitability analysis.

Key features:

• Project templates, milestones, and task dependencies
• Profitability tracking per client and project with margin calculations
• Built-in time tracking that flows into invoices
• Client user access for project transparency
• Resource workload management with utilization reporting

Limitations: No built-in CRM, proposals, or contracts. Client access is project-level visibility, not a branded client portal. Pricing scales at higher tiers: Grow at $25.99/user/month for a 10-person team costs $260/month .

Pricing: Free for up to 5 users. Deliver at $13.99/user/month. Grow at $25.99/user/month. Scale pricing on request.

3. Paymo: Best for Time-Billing Teams

Paymo combines project management with time tracking and invoicing, making it a direct competitor to Avaza for agencies and freelancers who bill by the hour. The overlap is significant: both handle tasks, time tracking, and invoicing in one platform.

Where Paymo edges ahead: simpler pricing without Avaza's modular add-on structure, stronger project budgeting and profitability reports, and a more polished mobile experience for on-the-go time tracking. Where Avaza edges ahead: resource scheduling, expense management with receipt digitization, and team chat.

Key features:

• Task management with Kanban, Gantt, and calendar views
• Automatic and manual time tracking with desktop and mobile apps
• Client invoicing directly from tracked time with billable rates
• Resource scheduling and workload management
• Project budgeting and profitability reports

Limitations: Smaller user base and fewer integrations than major competitors. No CRM, proposals, or contracts built in. No client portal. The free plan is limited to 1 user .

Pricing: Free plan available. Starter at $5.9/user/month. Business at $10.9/user/month.

4. ClickUp: Best for Feature Density and Customization

ClickUp is the most feature-packed project management platform available, with 15+ views, built-in docs, whiteboards, chat, and deep customization. It appeals to teams that find Avaza's PM capabilities limiting and want more flexibility in how they organize and visualize work.

ClickUp offers substantially more PM depth than Avaza (custom fields, multiple assignees, mind maps, whiteboards) but lacks Avaza's built-in invoicing, expense management, and resource scheduling. Teams choosing ClickUp over Avaza gain PM power but lose the time-to-invoice workflow.

Key features:

• 15+ views including List, Board, Gantt, Timeline, and Mind Maps
• Built-in docs, whiteboards, and chat
• Custom fields, statuses, and automations with advanced triggers
• Time tracking and goal setting
• CRM templates for deal tracking (not a native CRM)

Limitations: Overwhelming setup and onboarding. Performance can slow on large workspaces. No native invoicing, expense tracking, or client portal. Brain AI costs $7-9/user/month extra, charged per paid member .

Pricing: Free plan available. Unlimited at $7/member/month. Business at $12/member/month.

5. Monday.com: Best for Visual Workflows

Monday.com offers colorful, intuitive boards with drag-and-drop automation. For teams that find Avaza's interface dated (a common review complaint), Monday.com provides a more visually polished experience with faster setup and broader template options.

Monday.com is simpler to configure than Avaza. Most teams are productive within a day rather than the 1-2 weeks users report for Avaza. The trade-off: no built-in invoicing, expense tracking, or resource scheduling.

Key features:

• Customizable visual boards and dashboards with AI-powered automation
• 200+ templates for marketing, operations, and project workflows
• Time tracking and workload management
• Multiple views including Kanban, timeline, calendar, and chart
• Integrations with 40+ native tools plus Zapier

Limitations: CRM is a separate product (Monday Sales CRM) with its own pricing. No invoicing, proposals, or contracts built in. Per-seat pricing scales steeply: Standard at $14/seat/month means a 10-person team pays $140/month .

Pricing: Free for up to 2 users. Basic at $12/seat/month. Standard at $14/seat/month. Pro at $27/seat/month.

6. FreshBooks: Best for Invoicing-First Teams

FreshBooks is an accounting and invoicing platform that competes directly with Avaza's financial features but adds double-entry accounting, tax preparation, and deeper payment processing. For teams whose primary frustration with Avaza is invoicing limitations (no accounting, no tax features), FreshBooks fills that gap.

FreshBooks handles invoicing, payments, expenses, time tracking, and accounting in one platform. Avaza handles invoicing and expenses but does not provide accounting or tax features. The trade-off: FreshBooks has minimal project management (basic task lists, no Gantt charts or resource scheduling).

Key features:

• Professional invoicing with online payments and automatic reminders
• Time tracking and expense tracking with receipt capture
• Estimates and proposals
• Project profitability reports
• Double-entry accounting on higher plans
• Tax preparation and reporting

Limitations: Minimal project management. No CRM, contracts, or client portal. Not designed for team collaboration or complex project workflows. Per-client pricing limits on lower tiers .

Pricing: Lite at $21/month. Plus at $43/month. Premium at $65/month.

7. Plutio: Best for Freelancers and Solopreneurs

Plutio connects proposals, contracts, project management, and invoicing in one platform with a client portal that auto-converts signed documents into projects. It covers more of the client lifecycle than Avaza while staying simple enough for solo operators.

Plutio's proposal-to-project conversion is a workflow Avaza cannot replicate: a signed proposal automatically creates a project workspace with tasks, timelines, and the client portal pre-configured. Avaza has quotes that convert to invoices but no proposal-to-project automation.

Key features:

• Proposals and contracts that convert to projects automatically when signed
• Time tracking with billable rates and project budgets
• Client portal with project progress views and messaging
• Task management with boards, lists, and calendar views
• Integrated invoicing and payment processing

Limitations: Less robust project management than Avaza (no Gantt charts, limited task dependencies). No resource scheduling. No full CRM or deal pipelines. Smaller ecosystem with fewer integrations.

Pricing: Free plan available. Pro at $19/month. Team at $39/month .

8. Scoro: Best for Enterprise Agencies

Scoro covers the full quote-to-cash cycle: CRM, quoting, project management, time tracking, invoicing, and financial reporting in one system. It is the only alternative besides Agiled that includes both CRM and invoicing natively. Scoro targets larger agencies and consultancies where profitability analysis and financial forecasting are critical.

Scoro's reporting depth exceeds both Avaza's 50+ reports and most competitors: real-time profitability dashboards, utilization tracking, budget vs. actual analysis, and financial forecasting. The trade-off is price and complexity.

Key features:

• Project and resource management with Gantt charts and utilization dashboards
• CRM with deal pipelines, quoting, and contact management
• Time tracking with billable/non-billable categorization
• Invoicing, expense tracking, and financial dashboards
• Profitability analysis per project, client, and team member
• Advanced reporting and forecasting

Limitations: Requires a minimum of 5 seats. Essential at $20/user/month means a $100/month entry point . Complex setup with a steep learning curve. No client portal. No AI features included. Overkill for small teams or straightforward project tracking.

Pricing: Essential from $20/user/month (5-seat minimum). Standard from $42/user/month. Pro from $71/user/month.

9. Flowlu: Best for Budget-Conscious Small Teams

Flowlu offers CRM, project management, invoicing, and knowledge bases at a lower price than most competitors. Small teams that want CRM alongside PM (which Avaza does not offer) without enterprise pricing find Flowlu practical.

Flowlu covers more ground than Avaza at comparable or lower cost. Its CRM has real sales pipelines (not just customer records), and invoicing is built in. The trade-off: no resource scheduling, no expense management with receipt capture, and a less polished interface.

Key features:

• CRM with sales pipelines, lead management, and deal tracking
• Project management with Kanban and Gantt views
• Invoicing and expense tracking
• Knowledge base and wiki for team documentation
• Mind maps and task automation workflows

Limitations: Smaller user base and ecosystem. Interface is less polished than premium competitors. Fewer integrations than Avaza, ClickUp, or Monday.com. No time tracking on the free plan. Automation capabilities are basic.

Pricing: Free plan for up to 2 users. Team at $29/month (8 users). Business at $59/month (16 users). Professional at $119/month (25 users) .

10. ProofHub: Best Flat-Rate Pricing for Growing Teams

ProofHub charges flat monthly rates with no per-user pricing. For teams frustrated with Avaza's modular per-user add-ons, ProofHub's pricing model is its strongest advantage. A 50-person team on ProofHub pays $89/month total; the same team on Avaza Business with full module access would pay $300+/month .

ProofHub covers project management, time tracking, proofing, and collaboration. It does not include invoicing, CRM, or expenses, so it replaces only the PM side of Avaza, not the financial side.

Key features:

• Task management with Kanban boards and Gantt charts
• Proofing and approval workflows for creative files
• Custom workflows and custom roles
• Time tracking and timesheets
• Discussions, notes, and group chat

Limitations: No invoicing, expense tracking, CRM, or client portal. Limited integrations ecosystem. Feature depth is shallower than Avaza across PM dimensions. Dated interface compared to modern PM tools.

Pricing: Essential at $45/month (flat rate, unlimited users). Ultimate Control at $89/month (flat rate, unlimited users) .

What a Solo Freelancer and 10-Person Agency Actually Pay

Avaza's modular pricing obscures the real cost at scale. Here is what each platform costs for a solo freelancer and a 10-person agency, including the tools needed to fill Avaza's gaps.

Platform	Solo Annual Cost	10-Person Annual Cost	Includes CRM?	Includes Invoicing?
Avaza Startup	$143	N/A (2 users max)	No	Yes
Avaza Business	N/A	~$1,452 (with add-ons)	No	Yes
Agiled Pro	$96	$720	Yes	Yes
Teamwork Deliver	Free (5 users)	$1,680	No	Yes
Paymo Business	$131	$1,308	No	Yes
ClickUp Business	$144	$1,440	Template only	No
Monday.com Standard	$168	$1,680	Add-on	No
FreshBooks Plus	$516	$516 (flat)	No	Yes
Plutio Pro	$228	$468 (Team)	No	Yes
Scoro Essential	N/A	$2,400 (5-seat min)	Yes	Yes
Flowlu Business	Free	$708	Yes	Yes
ProofHub Ultimate	$1,068	$1,068 (flat)	No	No

Total Cost of Ownership for a 10-Person Agency

The real comparison is not Avaza vs. alternatives in isolation. It is the total cost of every tool needed to run the business:

Avaza Stack	Monthly Cost
Avaza Business + scheduling/chat add-ons (10 users)	~$121/month
CRM: Pipedrive Professional (10 users)	~$490/month
Proposals: Proposify Team	~$49/month
HR: BambooHR (10 users)	~$150/month
Total	~$810/month ($9,720/year)

Agiled Stack	Monthly Cost
Agiled Pro (10 users)	$60/month
Total	$60/month ($720/year)

The break-even math: Avaza alone is affordable for PM + time + expenses + invoicing when you do not need CRM, proposals, or HR. A 3-person team using only timesheets and invoicing might pay $30-50/month on Avaza, competitive with Agiled. But service agencies typically need at least CRM and proposals for client acquisition. Adding those tools makes the total stack 13.5x more expensive than Agiled. The scale tips decisively once you need more than project delivery and invoicing.

Where Avaza's Modular Pricing Creates Surprises

Avaza's advertised pricing does not reflect total cost for full-featured teams. Here is the real breakdown for a 10-person agency on the Business plan:

Module	Included in Business	Users Needed	Extra Cost
Timesheets	10 users	10	$0
Admin/Finance	5 users	5	$0
Resource scheduling	1 user	10	$7 x 9 = $63/month
Team chat	5 members	10	$2 x 5 = $10/month
Base Business plan	--	--	$47.95/month
Total	--	--	$120.95/month

The Business plan advertises $47.95/month. A 10-person team needing full functionality pays $120.95/month, a 152% increase over the listed price. Resource scheduling is the biggest surprise: even the Business plan includes only 1 scheduling user. A 10-person team needing scheduling pays $63/month in add-ons for that single feature. Teams that discover this after committing often start evaluating alternatives with simpler pricing models.

When Avaza Is Still the Right Choice

Not every team needs to switch. Avaza remains the right tool in specific situations:

• Your business only needs PM, time tracking, and invoicing. If you do not manage sales pipelines, send proposals, or need client portals, Avaza's focused feature set is an advantage. Adding CRM and billing to your stack only matters if you need them.
• Resource scheduling is a daily priority. Avaza's drag-and-drop resource scheduling with team availability, leave tracking, and holiday management is a feature most PM tools lack. Agencies managing 5-50 people across multiple projects who need capacity planning will miss this in most alternatives.
• You rely on expense management with receipt capture. Avaza's receipt digitization (snap photos, email receipts) and expense approval workflows are more mature than most competitors in this category. Teams with heavy field expense workflows will find this valuable.
• You need Stripe, PayPal, and Payoneer gateway support. Avaza supports 3 payment gateways with auto-charge for retainer clients. Teams billing internationally across these gateways benefit from native support rather than workarounds.
• You already have and will keep separate CRM and HR tools. If Pipedrive and BambooHR are working well for your team and switching costs are high, Avaza's focused PM+invoicing+expenses stack may be the right complement rather than migrating everything to an all-in-one.
• Your team is small enough that modular pricing stays affordable. A 2-3 person team using timesheets and invoicing on the Startup plan ($11.95/month) gets genuine value without add-on cost surprises. The pricing issues emerge at 8+ users needing multiple modules.

If none of these apply, you will likely get more value from one of the 10 alternatives above.

Frequently Asked Questions

How much does Avaza actually cost for a full team?

Avaza's base pricing starts at $11.95/month (Startup) and goes to $47.95/month (Business). But each module (timesheets, admin, resource scheduling, chat) has separate user limits. Adding users beyond the plan limit costs $2-7 per user per module per month. A 10-person team on the Business plan needing timesheets, admin access, resource scheduling, and chat pays approximately $121/month, not $47.95. The free plan is limited to 5 projects, 10 customers, 5 invoices/month, and 100 MB storage .

Does Avaza have a CRM?

No. Avaza has customer records for invoicing purposes, but there are no deal pipelines, lead scoring, sales automation, activity timelines, or revenue forecasting. Businesses that need to track opportunities from lead to close must use a separate CRM. Agiled includes CRM natively alongside project management and invoicing with no separate subscription required.

Which Avaza alternative is best for agencies?

Agiled and Teamwork are the strongest options for agencies. Agiled offers the most complete package with CRM, invoicing, proposals, contracts, client portals, and AI alongside project management, with no minimum seat count. Teamwork excels at profitability tracking per client and project but lacks built-in CRM and proposals. Scoro includes both CRM and invoicing but requires a 5-seat minimum and $100/month entry point .

Can I migrate from Avaza to another tool?

Most alternatives support CSV import for tasks, projects, and team data. Avaza provides export options for projects, tasks, time entries, invoices, and expense data. Project templates, custom report configurations, and resource schedules must be manually recreated. Agiled supports import of contacts, deals, and projects to help you move client and project data without losing history. Plan 1-2 weeks for rebuilding workflows and verifying data accuracy before fully switching.

Is Avaza's invoicing better than other PM tools?

Avaza's invoicing is among the most mature in the PM category. It supports quotes that convert to invoices, recurring and retainer billing, auto-charge for automatic payment collection, supplier bills management, credit notes, multi-currency, and 3 payment gateways (Stripe, PayPal, Payoneer) with Apple Pay and Google Pay available through Stripe . Most PM tools offer basic invoicing by comparison. FreshBooks exceeds Avaza on accounting depth (double-entry, tax features) but has minimal PM. Agiled matches core invoicing capabilities and adds CRM integration (invoice status visible in deal views) but lacks auto-charge and supplier bills.

Does Avaza have resource scheduling?

Yes, and it is one of Avaza's strongest features. The scheduling view shows team members on one axis and time on the other. Drag-and-drop assigns people to projects and tasks, factoring in leave, holidays, and existing allocations for real capacity forecasting. The limitation: even the Business plan includes only 1 scheduling user. Full team access requires $7/user/month add-ons .

What is the best free Avaza alternative?

Agiled offers the strongest free plan among Avaza alternatives. The Agiled free plan includes 1 user with unlimited contacts and projects, CRM, invoicing, and project management. Avaza's free plan restricts to 5 projects, 10 customers, and 5 invoices/month. Flowlu offers a free plan for up to 2 users with CRM and PM. ClickUp and Monday.com offer free plans focused on PM without invoicing.

Related Comparisons:

• Agiled vs Avaza
• Best Teamwork Alternatives
• Best Scoro Alternatives
• Best ClickUp Alternatives
• Best Flowlu Alternatives
• Best Monday.com Alternatives
• Best ProofHub Alternatives

For more resources, browse the Agiled resource hub.